Asset & Data Management Coordinator

The E&M Team is part of the Department of Estates and Facilities Management (EFM) at the University of Sheffield which is responsible for maintaining the University's buildings, facilities and grounds, managing its property and facilities and procuring new buildings. The University's estate contains a wide and varied range of properties which understandably present their own challenges. Some, such as the Arts Tower, are of great architectural importance and must be preserved as part of our national heritage, whilst others such as the award-winning Information Commons and the Students' Union are modern and sophisticated in their design and servicing.

Working within the Estates & Facilities Management (EFM) Helpdesk team, you will provide high quality systems support to all colleagues across the Department. EFM Helpdesk uses several key IT systems to manage EFM activities and to ensure that the University operates a safe and secure estate. These systems are used to manage functions including property, space, estates maintenance, stock and access controls.

The Asset and Data Management Co-ordinator will play a key role in ensuring the efficient management of all University assets by supporting systems that track maintenance schedules, performance, and replacement cycles for critical infrastructure and equipment. You'll be responsible for ensuring the integrity of asset data within our systems. This includes rigorous data management to keep asset registers up-to-date and accurate. You will also provide support and suggest improvements to the systems that manage maintenance requests, work orders, and resource allocation, directly impacting the efficiency of the engineering and maintenance teams in addressing asset-related issues.

You will also provide expert advice and best practice on Helpdesk systems. You will be required to demonstrate a good understanding of the management of EFM activities and to advise on and recommend changes to system usage, improvements and the introduction of new business innovations. You will also be responsible for ensuring system and information integrity through rigorous data management, in addition to data analysis and provision of management information to support EFM business activities.

The Asset and Data Management Co-ordinator will also provide front line support and training for system users within EFM.

Do you have a professional, positive, approachable, customer focused attitude? We have an exciting opportunity in the Engineering and Maintenance (E&M) Team for an experienced Asset and Data Management Co-Ordinator.

The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world-class university. We offer a fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities,a commitment to your development and wellbeing, a wide range of retail discounts, and much more. Find out more at sheffield.ac.uk/jobs/benefits and join us to become part of something special. We build teams of people from different heritages and lifestyles from across the world, whose talent and contributions complement each other to greatest effect. We believe diversity in all its forms delivers greater impact through research, teaching and student experience.