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# Maintenance Administrator

- **Company:** kpm media ltd
- **Location:** Ramsgate, UK
- **Salary:** £20,000.0 - £29,999.0
- **Contract:** Permanent contract
- **Skills:** Microsoft Word, Microsoft Excel
- **Published:** July 11, 2026
- **Apply:** https://www.jobs.fmj.co.uk/careers/62528/Help-Desk-Supervisor-Facilities-Management-London-East

## About the Role

* A good knowledge of word and excel, excellent telephone manner and administrative skills.
 * To be proactive and able to deal with issues quickly and in a professional manner.
 * Must be client focused.
 * Be able to deal with a varied workload within a busy department.
 * Attention to detail required.
 * Experienced in writing and typing letters and quotations, setting out
 * Must be adaptable to carry out other duties as required.

## Description

Our FM Solutions division is a key function within our business, and we are looking for a maintenance administrator to join our team.

Based in our offices in Ramsgate, Kent, you will be assisting the Senior Administrator and the FM/PPM team in providing admin support for the Planned Preventative Maintenance and Small Works Team, with duties outlined below but not limited to:

Duties of a Maintenance Administrator:

 * Arranging engineer's diaries and allocation of workloads.
 * Typing of quotes, letters and reports.
 * Assisting with quoting for maintenance and small works projects.
 * Produce monthly Client reports.
 * Maintain accurate records of Maintenance contract dates and sub-contract visits on all sites.
 * Project invoicing.
 * Project start-ups to include set up of folders and compiling log books.
 * Close liaison with office staff and site engineers.
 * Ordering of materials.
 * Raising sub contract orders.
 * Raising sub contract payment certs.
 * Client and tenant liaison.
 * Monitoring of training schedule.
 * General office duties including answering telephone, filing and archiving.


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