> Markdown version of [/jobs/ext/1238201-it-department-coordinator](https://www.wearedevelopers.com/jobs/ext/1238201-it-department-coordinator). Every page supports `.md` or `Accept: text/markdown`. Links point to the HTML versions so they work for humans too. Agent guide: [/agents.md](https://www.wearedevelopers.com/agents.md). --- # IT Department Coordinator - **Company:** Skilled Wound Care - **Location:** Los Angeles, CA, United States - **Experience:** Starter - **Salary:** $52,000.0 - $60,320.0 - **Contract:** Internship / Graduate position - **Skills:** Microsoft Windows, Asana, Confluence, JIRA, Document Enterprise Platform, Gsuite - **Published:** July 11, 2026 - **Apply:** https://www.indeed.com/viewjob?jk=894011319c1255f9 ## About the Role * Bachelor's degree or equivalent experience preferred; open to strong candidates without a degree. * 0-2 years of professional experience; internships or coursework in business, communications, or IT are a plus. * Excellent written and verbal communication skills, with comfort corresponding directly with external vendors and, at times, on the Director's behalf. * Strong organizational skills and close attention to detail, including when reviewing forms and paperwork for accuracy. * Good judgment in knowing what can be handled independently versus what needs to be escalated to the Director. * Ability to manage multiple priorities and follow through independently on open items. * Comfortable learning and working with calendar tools, documentation platforms, and basic project-tracking software (e.g., Google Workspace/Microsoft 365, Confluence/Notion, Jira/Asana). * Ability and willingness to work on-site in our Playa Vista, CA office 5 days per week * Must be authorized to work in the US ## Description The IT Department Coordinator provides administrative and coordination support across the entire IT/Development department, working closely with and reporting to the Director of Technology. This is a department-wide coordination role, not a single-executive support role: the coordinator owns the structure and rhythm of department meetings, keeps vendor outreach and follow-up moving, manages documentation and forms, and can respond on the Director's behalf when he is unavailable. It's an ideal entry point into the technology field for someone who is highly organized, a clear communicator, and eager to build toward a career in program management or business analysis., Department Meeting Structure * Own the cadence and structure of department meetings - building agendas, keeping meetings on track, and ensuring the right topics get covered. * Take detailed, organized notes across department meetings. * Track action items and to-dos generated across the department, and follow up with owners to keep them moving to completion. * Distribute meeting notes, agendas, and follow-up summaries to relevant stakeholders. Vendor Outreach & Coordination * Conduct initial outreach to prospective and existing vendors on behalf of the department. * Track outstanding vendor requests and proactively follow up to keep evaluations and projects moving. * Schedule and coordinate vendor calls, demos, and check-ins; serve as a primary point of contact for logistics. * Maintain an organized log of vendor communications, contacts, and status updates. Calendar & Correspondence Support * Maintain and manage calendars, resolving scheduling conflicts and prioritizing time effectively. * Respond to routine correspondence on the Director's behalf when he is unavailable or at capacity, escalating anything that needs his direct attention. * Coordinate internal and external meeting logistics, including room/video setup and attendee communication. Documentation & Forms * Update internal documentation to reflect findings from vendor evaluations, meetings, and department decisions. * Fill out and review forms on behalf of the department, including vendor, procurement, and administrative paperwork, flagging errors or missing information before submission. * Organize and maintain a central, easy-to-navigate repository of department documents, contracts, and reference materials. * Ensure documentation stays current, accurate, and accessible to relevant stakeholders General Administrative Support * Provide day-to-day administrative support across the IT/Development department as needed. * Assist with tracking department budgets, invoices, or purchase requests related to vendor engagements. * Support the coordination of small projects and initiatives across the IT/Development team. ## Related Videos - [A Founder's Journey : From Startup Chaos to Purposeful Growth](https://www.wearedevelopers.com/videos/1926-a-founder-s-journey-from-startup-chaos-to-purposeful-growth) - [Navigating the Corporate Jungle: Life as a Developer in a large Company](https://www.wearedevelopers.com/videos/621-navigating-the-corporate-jungle-life-as-a-developer-in-a-large-company) - [Improving quality with Agentic AI with Rovo Dev and Xray](https://www.wearedevelopers.com/videos/2005-improving-quality-with-agentic-ai-with-rovo-dev-and-xray) - [Developers don't need onboarding, do they? The balance between corporate culture and day-to-day project work.](https://www.wearedevelopers.com/videos/1063-developers-don-t-need-onboarding-do-they-the-balance-between-corporate-culture-and-day-to-day-project-work) - [Collaboration Quantified: Lessons from Open Source Developer Networks](https://www.wearedevelopers.com/videos/1422-collaboration-quantified-lessons-from-open-source-developer-networks) - [Integrate your Cognitive Assistant with 3rd-party DBs and software](https://www.wearedevelopers.com/videos/249-integrate-your-cognitive-assistant-with-3rd-party-dbs-and-software) ## Related Articles - [The Most Popular IT Jobs on the Market](https://www.wearedevelopers.com/magazine/376-the-most-popular-it-jobs-on-the-market) - [What Makes WeAreDevelopers World Congress Different From Every Other Tech Event?](https://www.wearedevelopers.com/magazine/701-what-makes-wearedevelopers-world-congress-different-from-every-other-tech-event) - [System change: restart as developer?](https://www.wearedevelopers.com/magazine/39-system-change-restart-as-developer) - [Should Tech Managers Be Developers First? Pros and Cons](https://www.wearedevelopers.com/magazine/327-should-tech-managers-be-developers-first-pros-and-cons) - [What’s the Difference between a Junior, Mid, and Senior Developer?](https://www.wearedevelopers.com/magazine/238-what-s-the-difference-between-a-junior-mid-and-senior-developer) - [Is Software Engineering Over-Saturated?](https://www.wearedevelopers.com/magazine/418-is-software-engineering-over-saturated)