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Agent guide: [/agents.md](https://www.wearedevelopers.com/agents.md). --- # Docketing Specialist (KY, TN, OH, or IN) - **Company:** Stites & Harbison, PLLC - **Location:** United States (Remote available) - **Experience:** Experienced - **Contract:** Permanent contract - **Skills:** Artificial Intelligence, Calendaring Software, Law Practice Management Software, Collaborative Software, Databases, Document Management Systems, Westlaw, Microsoft Office, Microsoft SharePoint, Lexis, Wi-Fi Technology, Microsoft Onedrive - **Published:** July 15, 2026 - **Apply:** https://www.indeed.com/viewjob?jk=d36ba2576abb95ba ## About the Role Stites & Harbison, PLLC, a full-service law firm, is seeking a detail-oriented and highly organized Docketing Specialist to join our firm-wide litigation support team. This full-time position plays a critical role in managing court deadlines and calendaring across multiple jurisdictions using rules-based calendaring software. This is a remote position; however, candidates must be located in KY, TN, OH, or IN and must have access to dedicated high-speed internet/Wi-Fi. 5G internet solutions do not qualify., * 3+ years of experience in legal docketing, litigation support, calendaring, paralegal work, IP administration, or a law firm environment - or an equivalent combination of education and relevant experience * Working knowledge of state and federal civil procedure, local court rules, discovery and appellate timelines, and USPTO patent/trademark prosecution deadlines and renewal schedules * Proficiency with docketing software, including applying automated rule sets, managing workflow triggers, and generating reports, along with Microsoft Office, iManage, SharePoint, OneDrive, LexisNexis, and Westlaw * Strong understanding of civil litigation and IP prosecution workflows, terminology, and risk points * Demonstrated ability to quickly learn new technologies, including document management systems, legal software, collaboration platforms, and AI tools * Strong writing, proofreading, and analytical skills; ability to interpret instructions in written, oral, diagram, or schedule form * Comfortable communicating with attorneys, paralegals, legal assistants, court personnel, and administrative staff across multiple matters * Ability to manage multiple priorities and solve problems in a fast-paced environment with accuracy and discretion ## Description * Enter, update, and track critical dates in the firm's centralized docketing software, applying jurisdiction-specific rule sets for state, federal, and appellate courts * Review incoming pleadings, court orders, motions, and USPTO patent/trademark correspondence to calculate deadlines under applicable civil procedure rules and IP statutory guidelines * Calculate and track interlocking litigation deadlines throughout a case lifecycle - including responsive pleadings, discovery and expert disclosures, deposition and subpoena compliance windows, and trial preparation deadlines (exhibit lists, motions in limine, jury instructions) * Manage strict statutory windows for appeals, cross-appeals, and appellate briefs * Monitor ECF portals and intake queues for new case activity, and create new matter profiles with accurate practice group, jurisdiction, and attorney coding * Configure automated reminder triggers and cascading deadline sequences based on case events * Research jurisdictional and administrative rule changes to keep calculation rules current * Review daily dockets with legal teams to confirm upcoming filings are on schedule * Conduct periodic audits of docketed matters to maintain database accuracy * Generate and distribute deadline reports to attorneys and practice groups ## Related Videos - [Kubernetes and Microservices with Multi-Model Databases](https://www.wearedevelopers.com/videos/382-kubernetes-and-microservices-with-multi-model-databases) - [Event-Driven AI Agents: Orchestrating Long-Context Legal Processing at Scale](https://www.wearedevelopers.com/videos/100168-event-driven-ai-agents-orchestrating-long-context-legal-processing-at-scale) - [Fault Tolerance and Consistency at Scale: Harnessing the Power of Distributed SQL Databases](https://www.wearedevelopers.com/videos/1146-fault-tolerance-and-consistency-at-scale-harnessing-the-power-of-distributed-sql-databases) - [My Lawyer Merged My PR: Automating OSS Compliance at Scale](https://www.wearedevelopers.com/videos/100181-my-lawyer-merged-my-pr-automating-oss-compliance-at-scale) - [Hosting a modern justice system](https://www.wearedevelopers.com/videos/332-hosting-a-modern-justice-system) - [Branch your database like your code: How schema changes and pull requests go hand in hand](https://www.wearedevelopers.com/videos/350-branch-your-database-like-your-code-how-schema-changes-and-pull-requests-go-hand-in-hand) ## Related Articles - [Fully Remote Software Engineer Jobs](https://www.wearedevelopers.com/magazine/447-fully-remote-software-engineer-jobs) - [13 AI Tools You Have to Try](https://www.wearedevelopers.com/magazine/219-13-ai-tools-you-have-to-try) - [Where To Find Software Engineering Jobs](https://www.wearedevelopers.com/magazine/396-where-to-find-software-engineering-jobs) - [Remote Work: Best Practices for Developers](https://www.wearedevelopers.com/magazine/315-remote-work-best-practices-for-developers) - [Dev Digest 121 - AI goes offline](https://www.wearedevelopers.com/magazine/456-dev-digest-121-ai-goes-offline) - [Best Paying Remote Jobs](https://www.wearedevelopers.com/magazine/255-best-paying-remote-jobs)