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# Advancement & Admission Assistant & Database Coordinator

- **Company:** The Carey School
- **Location:** San Mateo, CA, United States
- **Salary:** $69,992.0 - $80,080.0
- **Contract:** Temporary contract
- **Skills:** Apple Products, Computing Platforms, Databases, Data Transmissions, Microsoft Office, Data Management, Gsuite
- **Published:** July 17, 2026
- **Apply:** https://www.indeed.com/viewjob?jk=898eebcc37f31ad1

## About the Role

* Bachelor's degree from an accredited university is required
 * Office administration experience - database management is strongly preferred
 * Strong technology skills and experience learning new technology platforms
 * Maintain a professional image and provide excellent customer service
 * Well-developed collaborative work style and positive attitude
 * Professional and clear communication skills, written and oral, especially regarding communicating with parents, teachers, administrators, and students.
 * Excellent project management and organizational skills with an ability to meet deadlines
 * Discretion and confidentiality
 * Able to lift up to 30 pounds
 * Able to climb stairs
 * Able to work in a fast-paced environment, must be able to adapt to changing priorities, demands, and a variety of challenges, all the while having the ability to laugh and learn amidst it all
 * May work at a desk and computer for extended periods
 * Occasional evening and weekend work is required
 * High proficiency with Google Suite, Microsoft Office, and Apple products
 * High proficiency with social media platforms
 * Hours 8am - 4pm

## Description

The Advancement/Admission Assistant & Database Coordinator is responsible for a wide range of advancement and admission functions. Reporting to the Director of Development & Communications and the Director of Admission & Financial Aid, the Advancement/Admission Assistant will have the opportunity to be part of a highly effective and collaborative team. This is a 12-month position., * Data Management: Responsible for data entry, report generation, and database maintenance for both Admission and Development departments

 * Database Coordination: Maintain the integrity, accuracy, and confidentiality of constituent data across multiple databases and software platforms
 * Website administration: Updates and maintains relevant sections of the school website
 * Event Support: Support Development and Admission departments in planning and hosting school events on our campuses and off. Includes the digital communications, registrations and marketing initiatives using all relevant technologies.
 * Family Engagement: Support prospective parents through the application process, including phone and email correspondence.
 * Front Office: Support our front office as needed
 * Other duties as assigned


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