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Agent guide: [/agents.md](https://www.wearedevelopers.com/agents.md). --- # Executive Assistant | Information Technology | Full-Time | South Portland, ME - **Company:** InterMed, P.A. - **Location:** South Portland, ME, United States - **Experience:** Expert - **Contract:** Permanent contract - **Skills:** Microsoft Access, Microsoft Word, Microsoft Excel, Spreadsheets, Microsoft PowerPoint, Electronic Filing System, Information Technology - **Published:** July 23, 2026 - **Apply:** https://www.indeed.com/viewjob?jk=bd5f585bbbfdb72b ## About the Role + High School Diploma or equivalent required + Associate's Degree preferred * Experience: + 5+ years of Executive Administrative Assistant experience required + Previous work experience in a medical setting preferred + Proven record of establishing credibility with stakeholders at all levels both inside and outside of the organization + Demonstrated ability to communicate and work effectively with all levels of employees + Strong computer skills; Microsoft Word, Excel, Access and PowerPoint + Excellent communication skills: listening, oral and written ## Description SUMMARY: The Executive Assistant serves as a key member of the Administrative team to facilitate achieving organizational goals. Working under the general supervision of Chief Strategy & Technology Officer, key areas of focus will be communication, preparing written materials, organizing and synthesizing information, and calendar management., * The primary focus of this position will be to perform administrative duties for the Chief Strategy & Technology Officer including preparation of documents, spreadsheets, correspondence, presentations and reports, and daily calendar management * Performs scheduling function for various meetings, including maintaining calendar, inviting/confirming attendees for meetings, booking conference rooms, and ordering food when necessary * Maintains electronic filing system to allow for organized retention of and reference to important corporate records, documents and information * Responsible for drafting minutes, finalizing documents, distributing information and facilitating meeting preparation, in a manner that evidences attention to detail and professionalism * Anticipates team needs and proactively develops processes to track many simultaneous priorities * Collects and codes receipts and invoices for the Strategy & Technology leadership team * Maintains inventory of office supplies and associated administrative Suite/kitchen supplies * Collaborates effectively with other Executive Assistants to ensure that Executive Management members have what they need at any of our locations * Collaborates with the Chief Strategy & Technology Officer to compile various operational, quantitative and qualitative data points into analyses that can be presented to various audiences * Acts as the liaison with the Strategy & Technology Leadership Team to facilitate the coordination of all logistics associated with operational projects across the organization * Coordinates all aspects of monthly Committee meetings (which may occur before or after hours), including, but not limited to; research and data gathering in support of meeting topics, organizing the presentation packet and reference materials, room/meal set-up, completing meeting minutes, and executing/tracking action items, and other associated duties as assigned * Proactively anticipate needs and meet them * Problem solve to find solutions to barriers that may impede progress * Works collaboratively with the executive and management teams, clinical coordinators and providers to ensure effective communication and working relationships * Independently scope, implement, and track progress on projects without having to consistently be prodded/asked * Maintains strict confidentiality in alignment with HIPAA (Health Insurance Portability and Accountability) guidelines and InterMed policies. * Perform other duties to support the mission, vision and values of InterMed. MISSION AND VALUES: * Follows InterMed's mission to provide patient-centered primary care, putting the patient first to deliver high quality, high value care. * Provide the highest quality care to our patients with a level of service that exceeds their expectations. * Maintain a positive attitude and always treat our patients and each other with dignity and respect. * Insist on honesty and integrity from each other and our business partners. * Make teamwork a core component of our relationships between physicians, staff, and patients. * Embrace change to better serve our patients. * Use business practices that feature individual accountability and group responsibility to ensure delivery of high value healthcare. * Have fun as we carry out our mission to serve. ## Related Videos - [Launching a marketplace on-time: A lesson in taking shortcuts using spreadsheets!](https://www.wearedevelopers.com/videos/477-launching-a-marketplace-on-time-a-lesson-in-taking-shortcuts-using-spreadsheets) - [In-depth .NET Azure Functions: Isolated mode, performance and durable AI agents](https://www.wearedevelopers.com/videos/100207-in-depth-net-azure-functions-isolated-mode-performance-and-durable-ai-agents) - [Developing the Rich Text Editor for DeepL.com](https://www.wearedevelopers.com/videos/1172-developing-the-rich-text-editor-for-deepl-com) - [From Global Capability Centers to AI-Powered Command Centers](https://www.wearedevelopers.com/videos/100096-from-global-capability-centers-to-ai-powered-command-centers) - [From Syntax to Singularity: AI’s Impact on Developer Roles](https://www.wearedevelopers.com/videos/900-from-syntax-to-singularity-ai-s-impact-on-developer-roles) - [HR ROBO SAPIENS: Decoding AI Agents and Workflow Automation for Modern Recruitment](https://www.wearedevelopers.com/videos/1470-hr-robo-sapiens-decoding-ai-agents-and-workflow-automation-for-modern-recruitment) ## Related Articles - [Best Paying Jobs in Technology](https://www.wearedevelopers.com/magazine/256-best-paying-jobs-in-technology) - [IT Salaries in UK](https://www.wearedevelopers.com/magazine/288-it-salaries-in-uk) - [Fully Remote Software Engineer Jobs](https://www.wearedevelopers.com/magazine/447-fully-remote-software-engineer-jobs) - [The Most Popular IT Jobs on the Market](https://www.wearedevelopers.com/magazine/376-the-most-popular-it-jobs-on-the-market) - [How should you format your IT resume?](https://www.wearedevelopers.com/magazine/68-how-should-you-format-your-it-resume) - [Is Software Engineering Over-Saturated?](https://www.wearedevelopers.com/magazine/418-is-software-engineering-over-saturated)