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Agent guide: [/agents.md](https://www.wearedevelopers.com/agents.md). --- # Project Coordinator - Information Systems - FT - Day - **Company:** Stormont-Vail Healthcare, Inc. - **Location:** Topeka, KS, United States (Remote available) - **Contract:** Permanent contract - **Skills:** Microsoft Word, Microsoft Excel, Microsoft Outlook, Information Systems, Document Management Systems, IT Management, Microsoft PowerPoint, Microsoft SharePoint, Office365, Data Management, Tools for Reporting - **Published:** July 26, 2026 - **Apply:** https://www.careerjet.com/job/us85953d693b8c611858f920db12913fe8/eaa ## About the Role * Associate's Degree Business, Information Systems, Healthcare Administration, Project Management, or related field. Required * Bachelor's Degree Business Administration, Healthcare Administration, Information Systems, Project Management, or related field. Preferred, * 3 years Administrative coordination, project coordination, operational support, or related experience. Required * Proficiency with Microsoft 365 applications including Outlook, Excel, Word, PowerPoint, Teams, and SharePoint. Preferred * Experience supporting executive leadership. Preferred * Experience working within a PMO, project delivery, healthcare operations, or Information Systems environment. Preferred * Experience using portfolio management, project management, or reporting tools. Preferred Skills and Abilities * Strong organizational, prioritization, and follow-through skills. * Excellent written and verbal communication skills. * Ability to coordinate multiple projects, meetings, deliverables, and competing priorities simultaneously. * Strong meeting facilitation, documentation, and action-item tracking capabilities. * Ability to prepare clear, accurate executive-level reports, presentations, and summaries. * Strong analytical, problem-solving, and process-improvement mindset. * High level of professionalism, discretion, and confidentiality. * Ability to work independently and collaboratively across departments and leadership levels. * Proficiency with reporting, dashboards, data organization, presentation development, and document management. ## Description * PMO Process Management * Manage project intake workflows and ensure requests are properly documented, routed, prioritized, and prepared for review. * Maintain project portfolio tracking tools, dashboards, status reports, and supporting documentation. * Coordinate PMO governance meetings, including agendas, materials, minutes, decisions, and follow-up activities. * Ensure adherence to PMO standards, methodologies, templates, and documentation expectations. * Support project managers with reporting, meeting coordination, scheduling, documentation, and administrative needs. * Track portfolio milestones, risks, issues, dependencies, decisions, and action items. * Assist with portfolio reviews, executive governance materials, and ongoing improvement of intake and prioritization processes. * Coordinate assigned departmental performance improvement initiatives and projects. * Executive Coordination and Leadership Support * Provide coordination support to the CIO, including calendar coordination, prioritization support, meeting logistics, and follow-up tracking. * Track action items, commitments, and follow-up activities from executive meetings, IT leadership forums, and governance discussions. * Assist with preparation and assembly of executive presentations, Operating Committee materials, Board materials, and leadership communications. * Coordinate communication rhythm and meeting cadence across Information Systems leadership. * Organize leadership meetings, agendas, presentation materials, and meeting documentation. * Maintain confidentiality of sensitive organizational, operational, financial, and personnel information. * Operational Coordination * Develop and maintain standardized templates, reporting tools, meeting materials, and project documentation. * Coordinate cross-functional activities involving Information Systems, clinical leadership, operational departments, and external partners. * Monitor and report on portfolio metrics and operational performance indicators. * Assist in tracking departmental goals, strategic initiatives, and operational commitments. * Perform other duties as assigned. Required for All Jobs * Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health * Performs other duties as assigned, Remote Work Guidelines * Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards. * Stable access to electricity and a minimum of 25mb upload and internet speed. * Dedicate full attention to the job duties and communication with others during working hours. * Adhere to break and attendance schedules agreed upon with supervisor. * Abide by Stormont Vail's Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually. Remote Work Capability * Hybrid Scope * No Supervisory Responsibility * No Budget Responsibility No Budget Responsibility Physical Demands * Balancing: Rarely less than 1 hour * Carrying: Rarely less than 1 hour * Climbing (Stairs): Rarely less than 1 hour * Eye/Hand/Foot Coordination: Occasionally 1-3 Hours * Feeling: Occasionally 1-3 Hours * Grasping (Fine Motor): Frequently 3-5 Hours * Grasping (Gross Hand): Occasionally 1-3 Hours * Handling: Rarely less than 1 hour * Hearing: Frequently 3-5 Hours * Kneeling: Rarely less than 1 hour * Lifting: Rarely less than 1 hour * Pulling: Rarely less than 1 hour * Pushing: Rarely less than 1 hour * Reaching (Forward): Rarely less than 1 hour * Reaching (Overhead): Rarely less than 1 hour * Repetitive Motions: Frequently 3-5 Hours * Sitting: Frequently 3-5 Hours * Standing: Occasionally 1-3 Hours * Stooping: Rarely less than 1 hour * Talking: Frequently 3-5 Hours * Walking: Occasionally 1-3 Hours ## Related Videos - [TOPsharing – Empowerment for Leadership Positions](https://www.wearedevelopers.com/videos/864-topsharing-empowerment-for-leadership-positions) - [Your Manager Doesn’t Come with a User Manual (But You Can Totally Write One)](https://www.wearedevelopers.com/videos/1495-your-manager-doesn-t-come-with-a-user-manual-but-you-can-totally-write-one) - [Developing the Rich Text Editor for DeepL.com](https://www.wearedevelopers.com/videos/1172-developing-the-rich-text-editor-for-deepl-com) - [Decode Your People: Using PCM to Build High-Performance Teams](https://www.wearedevelopers.com/videos/100194-decode-your-people-using-pcm-to-build-high-performance-teams) - [Systems Thinking for Performance: How to Diagnose and Fix Slow Systems without Guessing](https://www.wearedevelopers.com/videos/2103-systems-thinking-for-performance-how-to-diagnose-and-fix-slow-systems-without-guessing) - [Engineering/Manager Pendulum: Generating compound interest on your career](https://www.wearedevelopers.com/videos/100348-engineering-manager-pendulum-generating-compound-interest-on-your-career) ## Related Articles - [What Are The Top Skills Required For Azure Developers?](https://www.wearedevelopers.com/magazine/77-what-are-the-top-skills-required-for-azure-developers) - [5 Step Guide to Managing New Job Expectations](https://www.wearedevelopers.com/magazine/343-5-step-guide-to-managing-new-job-expectations) - [From developer to manager – what does it take to become an engineering manager?](https://www.wearedevelopers.com/magazine/42-from-developer-to-manager-what-does-it-take-to-become-an-engineering-manager) - [Best Paying Remote Jobs](https://www.wearedevelopers.com/magazine/255-best-paying-remote-jobs) - [Mastering Remote Work: Tips for Developers](https://www.wearedevelopers.com/magazine/558-mastering-remote-work-tips-for-developers) - [Fully Remote Software Engineer Jobs](https://www.wearedevelopers.com/magazine/447-fully-remote-software-engineer-jobs)