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# Maintenance Administrator

- **Company:** kpm media ltd
- **Location:** Caerphilly, UK
- **Salary:** £20,000.0 - £29,999.0
- **Contract:** Permanent contract
- **Skills:** Microsoft Excel, Microsoft Outlook, Spreadsheets, Data Centers, Microsoft Office
- **Published:** July 8, 2026
- **Apply:** https://www.jobs.fmj.co.uk/careers/62528/Help-Desk-Supervisor-Facilities-Management-London-East

## About the Role

Efficient computer skills

Competent in using all Microsoft Office applications; especially Outlook and Microsoft Excel

Confident and helpful telephone manner

Excellent verbal and written English

Able to prioritise workload

Excellent at multi-tasking

Comfortable working within a small office team of approximately 5 persons

Able to work independently, keeping on top of individual workload

## Description

Our client is looking for a Maintenance Administrator to join their well established and growing company. Experts in the field of air conditioning and cooling, first starting in 1992 and ran as a private company with a strong family run ethos.

Main responsibilities of the role will include but are not limited to:

Receiving and co-ordinating customer enquiries via telephone and e-mail correspondence

Scheduling engineers and managing site call outs - diary planning and updates

Recording all enquiries, jobs, and quotations within spreadsheet format

Processing engineer report sheets

Invoicing works on completion

Compiling parts quotations following recommendations from engineers

Maintain F-Gas refrigerant registers (full training will be given)

Accurately maintaining and updating Excel/google spread sheets

Raising purchase orders and ordering parts via Sage

Taking deliveries and organising parts

Renewing customer maintenance contracts

Perform other reasonable duties as required


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