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Agent guide: [/agents.md](https://www.wearedevelopers.com/agents.md). --- # Information Management Specialist - **Company:** HIRENOW STAFFING INC - **Location:** Minneapolis, MN, United States (Remote available) - **Experience:** Experienced - **Salary:** $45,000.0 - $55,000.0 - **Contract:** Permanent contract - **Skills:** Microsoft Word, Microsoft Excel, Microsoft Outlook, Business Process Modeling, Data Integrity, Data Loss, Information Management, Microsoft Office, Microsoft PowerPoint - **Published:** May 20, 2026 - **Apply:** https://www.indeed.com/viewjob?jk=c3c19d5cbb01a3dd ## About the Role Do you have experience in Microsoft Outlook?, Do you have a Bachelor's degree?, * Bachelor's degree OR minimum 2-3 years of professional services or administrative experience. * Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). * Strong written and verbal communication skills. * High attention to detail and organizational accuracy. * Ability to manage multiple priorities while meeting deadlines. * Proven employment stability (candidates with frequent short-term positions will not be considered). * Authorized to work in the United States without current or future sponsorship. * Ability to work hybrid onsite in Minneapolis, MN. Preferred Qualifications (Strongly Emphasized) * Experience in records management, information governance, or file tracking. * Background in a law firm or other professional services environment. * Familiarity with records tracking platforms such as iCompli or comparable systems. * Experience supporting compliance-driven or policy-regulated environments. * Process improvement or workflow optimization exposure. Disqualifying Factors * No degree and less than two years of professional services experience. * Lack of demonstrated Microsoft Office proficiency. * History of unstable employment or repeated short-term roles. * Seeking fully remote work. * Requires visa sponsorship now or in the future. ## Description HireNow Staffing is partnering with a nationally recognized law firm to identify a detail-driven Information Management Specialist for its Minneapolis office. This role plays a critical function in safeguarding client and firm data integrity through precise file tracking, records coordination, and compliance with established information governance standards. The ideal candidate demonstrates proven professional stability, strong organizational discipline, and the ability to manage both physical and electronic records in a structured, policy-driven environment. Candidates with frequent short-term roles will not be considered. Core Responsibilities Records & File Management * Maintain accurate tracking of physical and electronic records using firm-approved systems. * Index, label, and organize files and containers to ensure audit-ready accuracy. * Coordinate file transfers between offices, departments, and approved third parties. * Process file retrieval, storage, and destruction requests in accordance with firm policies. Information Governance & Compliance * Ensure adherence to internal records retention schedules and compliance standards. * Review physical and electronic materials prior to storage or disposition. * Monitor and maintain organized storage areas to prevent data loss or misfiling. * Support audits and internal reviews related to information management procedures. Operational Support & Reporting * Generate reports and activity metrics related to records management workflows. * Track barcoding, container movement, and document indexing activity. * Identify opportunities to streamline processes and improve efficiency. * Assist with internal training initiatives related to file tracking and compliance standards. Cross-Department Collaboration * Partner with attorneys, legal assistants, and administrative teams to support case file accuracy. * Respond promptly to file-related inquiries and time-sensitive requests. * Maintain professional discretion when handling confidential and sensitive information. ## Related Videos - [Developing the Rich Text Editor for DeepL.com](https://www.wearedevelopers.com/videos/1172-developing-the-rich-text-editor-for-deepl-com) - [Exploring 5 Key Applications of AI Abundance with Blockchain Assurance](https://www.wearedevelopers.com/videos/971-exploring-5-key-applications-of-ai-abundance-with-blockchain-assurance) - [How to Avoid LLM Pitfalls - Mete Atamel and Guillaume Laforge](https://www.wearedevelopers.com/videos/1328-how-to-avoid-llm-pitfalls-mete-atamel-and-guillaume-laforge) - [A guide for effective talent acquisition and sustainable integration of international employees](https://www.wearedevelopers.com/videos/1081-a-guide-for-effective-talent-acquisition-and-sustainable-integration-of-international-employees) - [Beyond Gut Feelings: The Rise of Data-Driven HR](https://www.wearedevelopers.com/videos/1326-beyond-gut-feelings-the-rise-of-data-driven-hr) - [Startup Presentation: StorX - Future of Cloud Storage](https://www.wearedevelopers.com/videos/1176-startup-presentation-storx-future-of-cloud-storage) ## Related Articles - [Best Companies to work for in London: Top 25 Companies in 2023](https://www.wearedevelopers.com/magazine/187-best-companies-to-work-for-in-london-top-25-companies-in-2023) - [Fully Remote Software Engineer Jobs](https://www.wearedevelopers.com/magazine/447-fully-remote-software-engineer-jobs) - [System change: restart as developer?](https://www.wearedevelopers.com/magazine/39-system-change-restart-as-developer) - [Is Software Engineering Over-Saturated?](https://www.wearedevelopers.com/magazine/418-is-software-engineering-over-saturated) - [Starter Kit For Job Applications For Developers](https://www.wearedevelopers.com/magazine/7-starter-kit-for-job-applications-for-developers) - [Best Job Boards for Remote Work for Developers](https://www.wearedevelopers.com/magazine/290-best-job-boards-for-remote-work-for-developers)