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Agent guide: [/agents.md](https://www.wearedevelopers.com/agents.md). --- # Project Coordinator - Architecture Firm - **Company:** Moffatt & Nichol - **Location:** New Orleans, LA, United States - **Experience:** Expert - **Contract:** Permanent contract - **Skills:** Microsoft Word, Microsoft Excel, Adobe Acrobat, Spreadsheets, Design Studio, Microsoft Office, Microsoft PowerPoint, Bluebeam - **Published:** August 2, 2026 - **Apply:** https://diversityjobs.com/main/sendform/8/8/28176/1/17795844?backUrl=%2Fcareer%2F17795844%2FProject-Coordinator-Architecture-Firm-Louisiana-New-Orleans ## About the Role * Bachelor's Degree in a related field or relevant experience * 5 to 10 years of experience in Project Administration * 5+ years of experience working in Engineering or Construction Services * Experience with A/E contract and terms * Excellent communication skills and able to meet deadlines in a dynamic environment with multiple project responsibilities * Self-motivated, highly organized, positive, and takes pride in work and being an integral part of a committed team * Microsoft Office Professional skills with intermediate proficiency in Word, Excel and PowerPoint * Proficiency with Adobe Acrobat Professional, Bluebeam, Newforma, Microsoft Windows, Explorer, Teams and Zoom * Experience with BST or similar ERP * All new hires will be required to successfully complete and pass a pre-employment (post offer) background check in compliance with NIST 800-171 * Waggonner & Ball, a Moffatt & Nichol Design Studio, uses E-Verify and employment is contingent upon the legal ability to obtain employment in the U.S. and to present the required documentation at hire Physical Requirements: Work is generally performed in an office or client office setting. Ability to use standard office equipment is required. ## Description Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. * Document proofreading and editing * Compile, create, revise, format and edit documents using Microsoft Office Products. QC check data, tables, formulas and formats within spreadsheets for accuracy. * Organize and support regular technical meetings, assist in note taking * Ability to identify and recognize when assistance would benefit the team; be proactive * Train Project Assistants * Pursuit support: + BST10 Smart Client: o Setup opportunity with assistance from Project Director (PD), Project Manager (PM) and/or Project Administrator (PA) o Setup pursuit numbers + Developing and updating project plates for marketing. + Writing and updating resumes for specific pursuits. + Assist PM maintaining JV agreements and preparing modifications throughout project or contract. * Project Setup: + BST10 Smart Client o Setup Project number in BST with assistance from PD, PM, Project Financial Analyst (PFA) and/or PA o Setup budget worksheets with assistance from PD, PM, PFA and/or PA o Develop resource plans with assistance from PD, PM, PFA and/or PA + Maintain on-call contract sheet, maintain costing sheets with correct rates for team to use for cost estimates, track overall contract budget. + For each project, setup vendors and subcontractors by organizing, obtaining and submitting the following: * Project execution support: + Organize and set up project meetings + Maintain electronic files (Q drive folders) + Prepare meeting notes and distribute + Prepare transmittals + Assist PM in the review of subcontractor invoices, review of the prebills, preparing progress reports, both financially and project related + Online delivery of large project files via Newforma system + Assistance with QMS items: project folder set-up and maintenance, preparation of Project Plans and Project Quality Plans + Communications with Project Team (Client, subconsultants, etc.) - Following up with Clients * Project Closure + Assist PM with project closure report and closure activities. Coordinate and archive closed projects and files according to procedure * Bid Support + Assist PMs as needed with creation of bid documents utilizing M&N & client templates, advertisement, distribution of Addenda and project documents to bidders, pre-bid meeting room set up & recording of bids * Construction Support + Receive and process construction RFIs and submittals, work with PM to collect input, edit and issue responses, update status log, and archive final documentation. Work with PM & IT to set up new projects in Newforma + Set up new projects in Newforma + Closeout Documentation and Archiving: o Request, receive and file closeout documents from Contractors throughout the project to ensure submittal compliance o Organize and assemble project documents for turnover to the client at the end of the project o Prepare and assemble client specific final project closeout reports o Coordinate and archive closed projects and files according to procedure Other Duties: Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. 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