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Agent guide: [/agents.md](https://www.wearedevelopers.com/agents.md). --- # Operations Support Manager - **Company:** PAULDING COUNTY EXTENSION SVC - **Location:** Bradford County, PA, United States - **Experience:** Experienced - **Contract:** Permanent contract - **Skills:** Microsoft Access, Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Tools for Reporting - **Published:** August 11, 2026 - **Apply:** https://www.ugajobsearch.com/postings/499011/pre_apply ## About the Role Bachelor's degree in a related field or equivalent and 2 years of professional experience, * Knowledge of UGA accounts payable, procurement, and budget policies and procedures to effectively manage and oversee department's financial transactions * Knowledge of UGA HR policy and procedures to effectively manage departmental human resources actions to include recruiting, hiring, termination, discipline, etc. * Knowledge of the AiM work order system * Possess thorough knowledge of Microsoft Office applications (Word, Access, Excel, Outlook, PowerPoint, Etc.) * Ability to learn new automation systems and applications. * Possess excellent organizational skills and the ability to multi-task. * Ability to use discretion with confidential information * Ability to work effectively with senior executives, administrators, and/or faculty. * Extensive knowledge and experience with invoicing, purchase orders and contracts Physical Demands * Sit at computer for up to 8 hours per day. * Stand, walk, climb, stoop, bend and squat. * Driving as needed to perform job related duties. ## Description The Grounds Department is a large, complex organization responsible for maintenance and repair of the university campus grounds. This position provides departmental leadership with administrative, fiscal and human resource support. Administratively, this position will assist with work order, purchasing, travel, and inventory management. Fiscal responsibilities will include departmental budget monitoring/review, reporting and reconciliation as well as vendor payment administration. This position will serve as departmental liaison for human relations needs including position management and recruitment. This position assists departmental staff with employment-related questions., Administrative Support: * Serve as departmental administrator for AiM work Manager system. Inputs departmental transactional information in AiM. Monitors submitted WO's and distributes to shops for completion. * Serve as departmental administrator for departmental purchases through the UGAMart system. Negotiate and resolve proposal and invoicing conflicts at all customer/contractor levels. * Act as departmental travel specialist. Remain current of UGA/BOR travel policies. Provide support in preparing travel authorizations/reimbursements for departmental staff * Communicate approved policies and procedures, along with policy and procedure changes to staff * Manage annual inventory process of equipment, tools, etc. for department. Percentage of time 35 Duties/Responsibilities Fiscal Management * Utilize various reporting tools to monitor departmental budget and monthly financial reviews for all fund types assigned to the department, including state allocations and departmental sales and services. Reconcile and correct transactions needed on G/L and AiM. * Ability to prepare UGA general ledger adjustments via A/P vouchers and GL Journals. · * Administer departmental payment requisition process. * Review and/or approve departmental purchases and charges through FMD Warehouse system. Monitor activity, report inconsistencies to management and resolve as needed. * Manage departmental P-card program and hold a purchasing card. * Prepare reports for departmental review. Assist FMD leadership with departmental financial reporting as needed. * Assist with continuous review of service center financial structure. Percentage of time 30, Human Resources Coordination * Monitor departmental vacancies and hiring. Initiate HR actions in UGA Jobs related to job postings, requests to fill, job description changes, reports to updates, and other position management changes, etc. Prepare all hiring packets accurately and submit to FMD HR. * Communicate separation requests with FMD HR office in a timely and accurate manner. * Review payroll approvals and exceptions in OneUSG Connect and assist supervisors with resolving/approving prior to payroll deadlines. * Serve as departmental T&L approver (backup to supervisors). Percentage of time 25 Duties/Responsibilities Other duties * Assist Grounds Department employees with benefits and payroll questions * Other duties as assigned by Director and Assistant Director ## Related Videos - [RPA in the Public Sector](https://www.wearedevelopers.com/videos/86-rpa-in-the-public-sector) - [Developing the Rich Text Editor for DeepL.com](https://www.wearedevelopers.com/videos/1172-developing-the-rich-text-editor-for-deepl-com) - [In-depth .NET Azure Functions: Isolated mode, performance and durable AI agents](https://www.wearedevelopers.com/videos/100207-in-depth-net-azure-functions-isolated-mode-performance-and-durable-ai-agents) - [Blazing Accessibility Basics](https://www.wearedevelopers.com/videos/568-blazing-accessibility-basics) - [From Syntax to Singularity: AI’s Impact on Developer Roles](https://www.wearedevelopers.com/videos/900-from-syntax-to-singularity-ai-s-impact-on-developer-roles) - [WeAreDevelopers LIVE - Gaps in CSS, EU Accessibility Act and more!](https://www.wearedevelopers.com/videos/1314-wearedevelopers-live-gaps-in-css-eu-accessibility-act-and-more) ## Related Articles - [From developer to manager – what does it take to become an engineering manager?](https://www.wearedevelopers.com/magazine/42-from-developer-to-manager-what-does-it-take-to-become-an-engineering-manager) - [What Are The Top Skills Required For Azure Developers?](https://www.wearedevelopers.com/magazine/77-what-are-the-top-skills-required-for-azure-developers) - [Data Analyst Salary in the UK](https://www.wearedevelopers.com/magazine/278-data-analyst-salary-in-the-uk) - [Quick guide: How to write a Software Developer CV](https://www.wearedevelopers.com/magazine/37-quick-guide-how-to-write-a-software-developer-cv) - [Starter Kit For Job Applications For Developers](https://www.wearedevelopers.com/magazine/7-starter-kit-for-job-applications-for-developers) - [10 Highest Paying Jobs in Austria](https://www.wearedevelopers.com/magazine/268-10-highest-paying-jobs-in-austria)