> Markdown version of [/jobs/ext/2311426-security-defence-administrator](https://www.wearedevelopers.com/jobs/ext/2311426-security-defence-administrator). Every page supports `.md` or `Accept: text/markdown`. Links point to the HTML versions so they work for humans too. Agent guide: [/agents.md](https://www.wearedevelopers.com/agents.md). --- # Security & Defence Administrator - **Company:** Utaceram - **Location:** Bedford, UK - **Contract:** Permanent contract - **Skills:** Microsoft Word, Microsoft Excel, Cyber Security, Microsoft Office, SC Clearance - **Published:** August 30, 2026 - **Apply:** https://www.collegerecruiter.com/job/2815439572-security--defence-administrator ## About the Role Essential - Degree level or proven experience in administrative or office support roles Experience Essential - One or more of the following: Security and Defence sector. Project delivery. Office management Desired - Engineering environment, Event management, Working with UK Government organisations. Managing contractors, consultants, and other advisors on infrastructure projects. Knowledge Essential - Government Security protocols. Stakeholder engagement Desired - ISO27001 and ISO9001 familiarity Skills Essential - Exceptional organizational, communication, and interpersonal skills. Problem solving mentality, an agent for change, establishing, driving, and embracing industry best practice, Ability to handle sensitive information with a high level of discretion. Actively seeks and promotes collaboration between stakeholders. MS Office suite (Word, Excel etc) Desired - Flexible attitude, Safety & Environmental management processes, Initiative to work for continuous improvement Other/Personal Behaviours: * Flexible and adaptable * Dependable * Initiative to work for continuous improvement * Ability to work using own initiative * Punctual and well organised with a methodical approach * Able to use a zero-blame culture to improvement of self and facility. * Problem solving mentality, an agent for change, establishing, driving, and embracing industry best practice * SC clearance or ability to achieve this (British National with residency in the UK for the last 5 years). Essential * Willingness to travel in the UK from time to time. ## Description Reporting to - Senior Manager - Defence This blended role provides essential administrative and operational support to ensure the efficient day-to-day functioning of the UTAC Defence office. The role requires a high level of professionalism, discretion, and adherence to security protocols. The postholder will coordinate office activities, manage documentation, and support personnel while maintaining strict confidentiality and compliance with organisational policies. In addition, the candidate will directly handle responsibilities of the Facility and Personnel Security Controller including implementation of National Security Vetting and aftercare within the company and any subordinate organisations that the company provides sponsorship for. Role & Responsibilities * Defence Team Support + Supporting Project Managers in planning and execution of Defence projects + Manage calendars, meetings, visitor access, travel arrangements and official correspondence + Raising purchase orders and supplier invoices, liaising with Finance + Maintaining KPIs tracking dashboards + Organise training under instruction from Defence senior leadership and maintain records + Coordinate office supplies, equipment, and facilities requirements * Stakeholder Engagement + Manage stakeholder relationships with on-site customers + Liaise with internal departments, contractors, and external stakeholders * Event Management + Oversee, and contribute to, planning for events hosted by UTAC Defence department. Varying from 10 to 60 people, this includes preparation, on-the-day delivery and stakeholder administration + Assist with event coordination, briefings, and official visits * Security Controller - delegated from Defence Manager + Serve as the primary point of contact for all MOD-related security matters including physical access, information security protocols, and regulatory compliance + Handle classified and sensitive information in accordance with security procedures + Supporting the site Security Manager and Defence Senior Manager in application of relevant security controls + Arranging for appropriate security education and awareness training for staff + Ensuring that any breach of security is immediately reported immediately to the respective Contracting Authority and recording in the company breaches register + Overall responsibility for pre-vetting checks (BPSS) and the subsequent National Security Vetting process + Sitting on the Information Security Board (ISB) to support the wider Proving Ground activity, ensuring total compliance with required security processes * Facility Management + Act as the primary liaison for building management, IT support, and supporting departments + Oversee daily office operations, including facilities management, supplies procurement, and coordination of maintenance services + Ensure health and safety compliance and maintain workplace policies and procedures * Other + Act in accordance with the behaviours for UTAC staff at all times ## Related Videos - [What makes Cybersecurity different for critical infrastructure?](https://www.wearedevelopers.com/videos/571-what-makes-cybersecurity-different-for-critical-infrastructure) - [Developing the Rich Text Editor for DeepL.com](https://www.wearedevelopers.com/videos/1172-developing-the-rich-text-editor-for-deepl-com) - [Thinking Differently - How to Make Money from Cyber Attacks & Cheats](https://www.wearedevelopers.com/videos/745-thinking-differently-how-to-make-money-from-cyber-attacks-cheats) - [Cyber Security: Small, and Large!](https://www.wearedevelopers.com/videos/259-cyber-security-small-and-large) - [Security Pitfalls for Software Engineers](https://www.wearedevelopers.com/videos/726-security-pitfalls-for-software-engineers) - [Organizational Change Through The Power Of Why - DevSecOps Enablement](https://www.wearedevelopers.com/videos/478-organizational-change-through-the-power-of-why-devsecops-enablement) ## Related Articles - [UK Business Culture and Etiquette](https://www.wearedevelopers.com/magazine/326-uk-business-culture-and-etiquette) - [Guide for Expats Living in the UK](https://www.wearedevelopers.com/magazine/355-guide-for-expats-living-in-the-uk) - [Events like RSAC Get You CISOs. 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