> Markdown version of [/jobs/ext/2320919-administration-digital-systems-assistant-9-month-fixed-term-contract](https://www.wearedevelopers.com/jobs/ext/2320919-administration-digital-systems-assistant-9-month-fixed-term-contract). Every page supports `.md` or `Accept: text/markdown`. Links point to the HTML versions so they work for humans too. Agent guide: [/agents.md](https://www.wearedevelopers.com/agents.md). --- # Administration & Digital Systems Assistant (9 Month Fixed Term Contract) - **Company:** Trench Ltd - **Location:** Telford, UK - **Salary:** £27,040.0 - **Contract:** Temporary contract - **Skills:** Microsoft Excel, Microsoft Windows, Artificial Intelligence, Business Process Modeling, Cloud Computing, Databases, Computer Literacy, Digital Technology, Network Troubleshooting, Microsoft Office, Microsoft Software, Microsoft SharePoint, Web Platforms, Microsoft Power Automate, Zapier, Microsoft Onedrive, GPT - **Published:** August 6, 2026 - **Apply:** https://uk.indeed.com/viewjob?jk=1bdff95ccb4dee3a ## About the Role Essential Skills & Experience * High level of IT proficiency, including confident use of digital platforms, databases, and cloud-based systems * Strong experience using Microsoft Office 365 (Excel, SharePoint, OneDrive, Teams) * Ability to use AI tools to support daily tasks (summaries, templates, document creation, data checks) * Experience improving workflows, streamlining processes, or introducing automation * Excellent organisation and attention to detail * Ability to handle sensitive information professionally and securely * Clear communication skills and confidence supporting others with digital tools * Comfortable working independently and proactively identifying improvements Desirable * Experience in a school or nursery setting * Familiarity with Power Automate, or similar automation tools * Experience with digital transformation or system implementation projects Safeguarding & Requirements * Enhanced DBS check * Commitment to safeguarding and secure record-keeping * Understanding of confidentiality, GDPR, and safe digital storage ## Description We're looking for a highly capable, digitally confident Administration & Systems Assistant to support our nursery through a period of rapid improvement and modernisation. This role is ideal for someone who enjoys using technology, AI tools, and automation to streamline processes, reduce manual workload, and keep operations running smoothly. What You'll Be Doing Implementing and Optimising Our New Admin Platform * Upload and configure staff and child profiles within the new system * Ensure data accuracy, consistency, and secure storage * Customise system settings, workflows, and templates to improve efficiency * Troubleshoot system issues and support staff with onboarding and training Driving Digital Transformation * Digitise archived documents using scanners, OCR tools, and automated workflows * Organise digital and paper files using structured naming conventions and logical folder systems * Reduce paper-heavy processes by introducing digital forms, automated logs, and smart templates * Use AI tools (e.g., Copilot, ChatGPT, Microsoft 365 AI features) to create documents, summarise information, and streamline admin tasks Everyday Office & Systems Support * Manage enquiries, prepare documents, and maintain accurate records * Monitor system usage and identify opportunities to automate repetitive tasks * Create dashboards, trackers, and digital logs to support daily operations * Provide confident, patient support to staff as they adopt new digital processes Improving How We Work * Analyse current admin workflows and identify inefficiencies * Recommend and implement digital solutions that save time and reduce manual work * Develop clear, simple, and scalable admin processes * Introduce automation tools (e.g., Power Automate, Zapier, Microsoft Forms, SharePoint workflows) where appropriate ## Related Videos - [HR ROBO SAPIENS: Decoding AI Agents and Workflow Automation for Modern Recruitment](https://www.wearedevelopers.com/videos/1470-hr-robo-sapiens-decoding-ai-agents-and-workflow-automation-for-modern-recruitment) - [Kubernetes and Microservices with Multi-Model Databases](https://www.wearedevelopers.com/videos/382-kubernetes-and-microservices-with-multi-model-databases) - [ Evaluating AI models for code comprehension](https://www.wearedevelopers.com/videos/1462-evaluating-ai-models-for-code-comprehension) - [The Future of Knowledge Retention: AI-Driven HR Transformation](https://www.wearedevelopers.com/videos/100047-the-future-of-knowledge-retention-ai-driven-hr-transformation) - [Fault Tolerance and Consistency at Scale: Harnessing the Power of Distributed SQL Databases](https://www.wearedevelopers.com/videos/1146-fault-tolerance-and-consistency-at-scale-harnessing-the-power-of-distributed-sql-databases) - [Create a Programmatic SEO Project Using Next.js and Static Site Generation](https://www.wearedevelopers.com/videos/449-create-a-programmatic-seo-project-using-next-js-and-static-site-generation) ## Related Articles - [The Most Popular IT Jobs on the Market](https://www.wearedevelopers.com/magazine/376-the-most-popular-it-jobs-on-the-market) - [Best Companies to work for in London: Top 25 Companies in 2023](https://www.wearedevelopers.com/magazine/187-best-companies-to-work-for-in-london-top-25-companies-in-2023) - [IT Salaries in UK](https://www.wearedevelopers.com/magazine/288-it-salaries-in-uk) - [Data Analyst Salary in the UK](https://www.wearedevelopers.com/magazine/278-data-analyst-salary-in-the-uk) - [The Biggest German Tech Companies](https://www.wearedevelopers.com/magazine/424-the-biggest-german-tech-companies) - [System change: restart as developer?](https://www.wearedevelopers.com/magazine/39-system-change-restart-as-developer)