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Agent guide: [/agents.md](https://www.wearedevelopers.com/agents.md). --- # Data & Administrative Coordinator - **Company:** BIG BROTHERS BIG SISTERS OF SOUTHERN MINNESOTA . - **Location:** Owatonna, MN, United States - **Experience:** Experienced - **Salary:** $39,520.0 - $41,600.0 - **Contract:** Permanent contract - **Skills:** Microsoft Word, Microsoft Excel, Microsoft Outlook, Databases, File Systems, Microsoft Office, Salesforce.Com, Custom Reports - **Published:** May 13, 2026 - **Apply:** https://www.indeed.com/viewjob?jk=7c52a65bcf02a9e3 ## About the Role Do you have experience in Training & development?, * 2+ years of administrative, office, or database knowledge * Strong computer skills, including Microsoft Office (Word, Excel, Outlook) * Excellent communication, organization, and time management skills * Proven track record of accuracy and attention to detail * Professional, friendly, and dependable demeanor with a high level of discretion * Experience supporting executive leadership or working in a nonprofit organization * Commitment to the mission and values of Big Brothers Big Sisters * Experience using One Cause, Salesforce or similar CRM/database systems preferred * Interest in youth development and community-based programs ## Description Big Brothers Big Sisters of Southern Minnesota is a dynamic mentoring agency that provides youth with professionally supported one-to-one mentoring relationships. We are currently seeking a Data & Administrative Coordinator. This position plays a key role in supporting the day-to-day operations of our office, serving as a welcoming front desk presence, providing essential administrative support, and ensuring the accuracy and integrity of our donor database. Database Duties & Responsibilities * Coordinates with Accounting and Executive Director to manage receipt of donations by mail, cash handling at/after events, and payment processing * Manage and enforce gift acknowledgement processes, ensuring timely and accurate recognition of all gifts, ideally within 72 hours of the end of the weekly reporting window * Respond to donor inquiries concerning gift history, receipts, end of year tax notifications, and other documentation * Responsible for all donations and processing, including, in kind donations, pledges, sending out of invoices for pledges due, etc. * Coordinate and plan for future data conversions/upgrades as needed and review and evaluate event processing software to ensure a good fit for the agency. * Pull reports and create custom reports/queries as needed to support the development function and team efficiency * Manage the creation and upkeep of reporting dashboards to optimize real-time updates * Collaborate with staff to analyze fundraising trends/results and provide related analysis * Assess needs and provide training and support for all donor database users, placing emphasis on accurate and timely record-keeping habits, including monthly donors * Screen and research promising prospects as gifts arrive Administrative Duties & Responsibilities * Provide general administrative support to staff and leadership, including scheduling, document preparation, and data entry * Sort and distribute incoming mail; manage outgoing mail and shipping * Maintain and order office supplies; coordinate with staff to anticipate needs * Help maintain organized digital and paper filing systems, ensuring accuracy and confidentiality * Help organize board meetings and maintain board records as directed * Support special projects, fundraising mailings, or community outreach activities as assigned * Welcome visitors and provide a warm, professional, and inclusive first impression for all guests, youth, families, and volunteers * Manage front desk communications, voicemails, and general inquiries * Maintain a tidy, organized, and inviting reception area ## Related Videos - [Developing the Rich Text Editor for DeepL.com](https://www.wearedevelopers.com/videos/1172-developing-the-rich-text-editor-for-deepl-com) - [Possibilities with Web Capabilities](https://www.wearedevelopers.com/videos/1575-possibilities-with-web-capabilities) - [Kubernetes and Microservices with Multi-Model Databases](https://www.wearedevelopers.com/videos/382-kubernetes-and-microservices-with-multi-model-databases) - [ Project Fugu: Progressive Web Apps, Superpowered](https://www.wearedevelopers.com/videos/290-project-fugu-progressive-web-apps-superpowered) - [Fault Tolerance and Consistency at Scale: Harnessing the Power of Distributed SQL Databases](https://www.wearedevelopers.com/videos/1146-fault-tolerance-and-consistency-at-scale-harnessing-the-power-of-distributed-sql-databases) - [Branch your database like your code: How schema changes and pull requests go hand in hand](https://www.wearedevelopers.com/videos/350-branch-your-database-like-your-code-how-schema-changes-and-pull-requests-go-hand-in-hand) ## Related Articles - [Starter Kit For Job Applications For Developers](https://www.wearedevelopers.com/magazine/7-starter-kit-for-job-applications-for-developers) - [Top Big Data Technologies That You Need to Know](https://www.wearedevelopers.com/magazine/108-top-big-data-technologies-that-you-need-to-know) - [The Role of Mentorship in Developer Growth](https://www.wearedevelopers.com/magazine/564-the-role-of-mentorship-in-developer-growth) - [Highest Paying Tech Companies for Developers](https://www.wearedevelopers.com/magazine/220-highest-paying-tech-companies-for-developers) - [Coffee with Developers - Maria Apazoglou - Making AI understandable for all in production](https://www.wearedevelopers.com/magazine/475-coffee-with-developers-maria-apazoglou-making-ai-understandable-for-all-in-production) - [Data Analyst Salary in the UK](https://www.wearedevelopers.com/magazine/278-data-analyst-salary-in-the-uk)