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Agent guide: [/agents.md](https://www.wearedevelopers.com/agents.md). --- # Fleet Systems & Administration Coordinator - **Company:** Gregory Construction - **Location:** Columbus, MS, United States - **Experience:** Experienced - **Salary:** $52,000.0 - $55,000.0 - **Contract:** Permanent contract - **Skills:** Microsoft Excel, Data Analysis, Computing Platforms, Big Data, Business Systems, Information Systems, Databases, Data Integrity, Microsoft Office, Product Software Implementation Methods, Software Troubleshooting, Operational Systems, User Accounts - **Published:** August 3, 2026 - **Apply:** https://www.careerjet.com/job/us192a4471a33b3477cebe14f0b9590c7c/eaa ## About the Role Experience with the following is a plus: * Fleetio * VisionTrack * Motive * ToolSense * CAT VisionLink, Required * 3-5 years of administrative, fleet, equipment, or operations support experience. * Experience maintaining large databases or business systems. * Strong Microsoft Excel and Microsoft Office skills. * Exceptional attention to detail and organizational skills. * Excellent written and verbal communication abilities. * Ability to quickly learn and administer multiple software platforms. Preferred * Associate's degree in Business Administration, Information Systems, Construction Management, or a related field. * Construction, fleet management, or heavy equipment industry experience. * Experience administering multiple software platforms simultaneously., * Enjoys working with systems, technology, and data. * Has outstanding attention to detail. * Takes pride in maintaining accurate records. * Is highly organized and self-motivated. * Can troubleshoot problems and improve processes. * Works well with multiple departments and external vendors. * Maintains confidentiality and professionalism. ## Description We are looking for a highly organized Fleet Systems & Administration Coordinator to manage the business systems, fleet records, software platforms, and administrative processes that support our Equipment Department. This position is ideal for someone who enjoys working with technology, databases, and operational systems while ensuring accuracy across multiple platforms. What You'll Do Fleet Systems Administration * Serve as the primary administrator for fleet management software and business systems. * Maintain accurate equipment, vehicle, and asset records across multiple platforms. * Create, modify, and manage user accounts and permissions. * Coordinate software implementations, updates, and enhancements. * Troubleshoot software issues alongside vendors and IT. * Monitor data integrity and resolve discrepancies between systems. Fleet Administration * Maintain vehicle registrations, titles, licensing records, and renewal schedules. * Coordinate equipment and vehicle insurance documentation. * Process equipment additions, removals, and Certificates of Insurance (COIs). * Maintain claim documentation and support annual insurance renewals. Fuel Card & Vendor Management * Administer the company's fuel card program. * Issue, replace, and deactivate fuel cards. * Monitor transactions and investigate irregularities. * Maintain vendor portals, user access, and account information. * Support vendor documentation and administrative requests. Equipment Records & Reporting * Maintain complete equipment and fleet master records. * Coordinate documentation for new equipment and retired assets. * Ensure telematics, registrations, insurance, and supporting records are accurate. * Generate recurring reports for department leadership. * Assist with fleet audits, inventory verification, and data analysis. ## Related Videos - [Remote Driving on Plant Grounds with State-of-the-Art Cloud Technologies](https://www.wearedevelopers.com/videos/251-remote-driving-on-plant-grounds-with-state-of-the-art-cloud-technologies) - [Data Science in Retail](https://www.wearedevelopers.com/videos/586-data-science-in-retail) - [Kubernetes and Microservices with Multi-Model Databases](https://www.wearedevelopers.com/videos/382-kubernetes-and-microservices-with-multi-model-databases) - [Alibaba Big Data and Machine Learning Technology](https://www.wearedevelopers.com/videos/37-alibaba-big-data-and-machine-learning-technology) - [The Innovation Formula: Fast Prototyping, Data Analysis, and Real User Insights](https://www.wearedevelopers.com/videos/1421-the-innovation-formula-fast-prototyping-data-analysis-and-real-user-insights) - [Data Science on Software Data](https://www.wearedevelopers.com/videos/162-data-science-on-software-data) ## Related Articles - [How We Built a Worry-Free System That Runs for 10+ Years – And What We’d Do Again](https://www.wearedevelopers.com/magazine/751-how-we-built-a-worry-free-system-that-runs-for-10-years-and-what-we-d-do-again) - [What Are The Top Skills Required For Azure Developers?](https://www.wearedevelopers.com/magazine/77-what-are-the-top-skills-required-for-azure-developers) - [Quick guide: How to write a Software Developer CV](https://www.wearedevelopers.com/magazine/37-quick-guide-how-to-write-a-software-developer-cv) - [A Guide to Green Tech and Green IT Careers](https://www.wearedevelopers.com/magazine/374-a-guide-to-green-tech-and-green-it-careers) - [How software is steering vehicle technology](https://www.wearedevelopers.com/magazine/515-how-software-is-steering-vehicle-technology) - [The Best Job Search Websites of 2025](https://www.wearedevelopers.com/magazine/368-the-best-job-search-websites-of-2025)