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Agent guide: [/agents.md](https://www.wearedevelopers.com/agents.md). --- # IT Project Coordinator in Bellevue - **Company:** Energy Jobline - **Location:** Bellevue, WA, United States - **Experience:** Expert - **Salary:** $60,320.0 - $64,480.0 - **Contract:** Temporary contract - **Skills:** Document Management Systems, File Systems, Microsoft Office, Microsoft Project, Smartsheet, Gsuite - **Published:** August 2, 2026 - **Apply:** https://www.energyjobline.com/job/it-project-coordinator-bellevue-31412858 ## About the Role * 5+ years of administrative, project coordination, or operations support experience * Strong organizational skills with ability to manage multiple priorities simultaneously * Proficiency in Google Suite and Microsoft Office. * Excellent written and verbal communication skills * Detail-oriented with strong follow-through capabilities * Understanding of quality documentation and document control principles * Experience supporting field operations, engineering, or technical teams * Familiarity with project management tools (e.g., MS Project, Smartsheet, ) * Knowledge of procurement processes and expense management systems * Understanding of compliance and safety documentation requirements * Experience with quality management systems (ISO 9001 or similar) * Associate's or Bachelor's degree in Business Administration or related field * Reduction in administrative workload for technical staff and leadership * On-time completion of travel arrangements and site compliance requirements * Accuracy and timeliness of project documentation and reporting * Compliance rate with quality management system requirements * Stakeholder satisfaction with coordination and communication support * Improved operational efficiency and process consistency ## Description Performance Objectives / What you'll be doing: * Coordinate field travel for commissioning engineers and technicians * Track team availability and optimize resource deployment across project sites * Coordinate equipment shipping and logistics for field assignments * Maintain project tracking systems and status dashboards * Organize and manage project documentation, reports, and deliverables * Ensure timely administrative follow-up on project milestones * Support document control and filing systems (electronic and physical) * Maintain and distribute commissioning checklists and standardized forms * Ensure field teams have current versions of all quality documentation * Track completion of commissioning checklists and quality control forms * Organize and archive completed quality documentation per retention requirements * Support continuous improvement of commissioning procedures and templates * Coordinate quality audits and document review processes * Assist with non-conformance tracking and corrective action follow-up * Manage site-specific onboarding requirements and safety certifications * Track and maintain compliance documentation for field personnel * Coordinate customer-specific training and access requirements * Ensure all site entry prerequisites are met prior to field deployment * Coordinate purchase orders and vendor invoicing * Track department related procurement and budget expenditures * Liaise with finance and procurement departments * Schedule and coordinate internal and external meetings * Prepare meeting agendas and distribute materials * Track action items and follow up on deliverables * Prepare status reports and presentations for leadership * Serve as liaison between commissioning team and other departments * Support resource planning and scheduling activities * Facilitate communication flow across project stakeholders * Assist with general operational needs and process improvements ## Related Videos - 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