> Markdown version of [/jobs/ext/2571316-application-instructions](https://www.wearedevelopers.com/jobs/ext/2571316-application-instructions). Every page supports `.md` or `Accept: text/markdown`. Links point to the HTML versions so they work for humans too. Agent guide: [/agents.md](https://www.wearedevelopers.com/agents.md). --- # APPLICATION INSTRUCTIONS - **Company:** Penn State University - **Location:** State College, PA, United States (Remote available) - **Experience:** Experienced - **Salary:** $49,188.0 - $71,340.0 - **Contract:** Permanent contract - **Skills:** Microsoft Word, Microsoft Excel, Data Analysis, Microsoft Outlook, Microsoft Office, Microsoft PowerPoint, Performance Monitor - **Published:** August 5, 2026 - **Apply:** https://www.indeed.com/viewjob?jk=ce94d6570a22a78f ## About the Role * Associate degree or higher, or an equivalent combination of education and experience * Strong organizational, time management, and multitasking skills * Excellent written and verbal communication skills * Demonstrated supervisory or team leadership experience * Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) * Demonstrated ability to handle confidential information with discretion * Strong customer service orientation Preferred Qualifications: * Experience supervising front desk or customer-facing teams * Experience supporting programs or event planning/logistics * Experience in a higher education or academic environment * Experience with financial tracking or budgeting * Familiarity with Penn State systems (e.g., Concur, SIMBA, LionPATH) * Experience supporting multiple leaders or complex teams Work Environment: This position operates in a fast-paced, student-facing office environment with frequent interruptions and a high volume of inquiries. The role also includes supervision responsibilities and support for events and programs, which may occasionally require schedule flexibility., Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. ## Description The Administrative Assistant - Supervisor provides comprehensive administrative and programmatic support to the Undergraduate Education (UGE) unit within the Smeal College of Business. This position plays a key role in ensuring efficient daily operations while supporting student-facing programs, events, and initiatives. The role also includes direct supervision of front desk staff to ensure high-quality customer service and smooth office operations. The ideal candidate is highly organized, detail-oriented, customer-service focused, and able to manage multiple priorities in a fast-paced academic environment. For full consideration, applicants are asked to submit a cover letter and resume/CV along with their application. Specific duties include but are not limited to: Office Operations & Administrative Support * Plan, organize, and coordinate daily office activities and administrative processes * Provide front-facing support by greeting visitors and assisting students, faculty, staff, and external stakeholders * Review, respond to, and appropriately direct inquiries Front Desk Supervision & Team Coordination * Supervise and coordinate the work of four front desk staff members to ensure consistent coverage and excellent customer service * Develop and manage front desk schedules and coverage plans * Train, mentor, and provide ongoing guidance to front desk staff and student employees * Monitor performance, provide feedback, and support professional development * Establish and maintain standard operating procedures for front desk operations Program & Event Support * Provide administrative and logistical support for UGE programs, initiatives, and student engagement activities * Plan and coordinate events * Reserve spaces, develop timelines and itineraries, and coordinate event logistics * Prepare event materials, communications, and attendee information * Serve as a point of contact for vendors, campus partners, and participants * Support on-site event execution and post-event follow-up Calendar & Scheduling Coordination * Manage complex scheduling, including coordinating meetings and maintaining calendars * Arrange travel logistics as needed * Coordinate meeting logistics including scheduling, agenda development, and preparation of materials Data & Financial Support * Collect, organize, research, and analyze data to support reporting and decision-making * Support event and program budgets, including tracking expenses and reconciling costs * Assist with budget preparation, projections, and revisions Facilities & Inventory Management * Maintain office inventory and order supplies * Coordinate equipment maintenance and submit work orders for facilities-related needs Compliance & Process Support * Resolve inquiries and ensure adherence to University and unit policies and procedures * Maintain confidentiality while handling sensitive information ## Related Videos - [RPA in the Public Sector](https://www.wearedevelopers.com/videos/86-rpa-in-the-public-sector) - [Data Science in Retail](https://www.wearedevelopers.com/videos/586-data-science-in-retail) - [In-depth .NET Azure Functions: Isolated mode, performance and durable AI agents](https://www.wearedevelopers.com/videos/100207-in-depth-net-azure-functions-isolated-mode-performance-and-durable-ai-agents) - [Developing the Rich Text Editor for DeepL.com](https://www.wearedevelopers.com/videos/1172-developing-the-rich-text-editor-for-deepl-com) - [Data Science on Software Data](https://www.wearedevelopers.com/videos/162-data-science-on-software-data) - [From Syntax to Singularity: AI’s Impact on Developer Roles](https://www.wearedevelopers.com/videos/900-from-syntax-to-singularity-ai-s-impact-on-developer-roles) ## Related Articles - [Starter Kit For Job Applications For Developers](https://www.wearedevelopers.com/magazine/7-starter-kit-for-job-applications-for-developers) - [Where to Find Entry-Level Software Engineering Jobs](https://www.wearedevelopers.com/magazine/397-where-to-find-entry-level-software-engineering-jobs) - [System change: restart as developer?](https://www.wearedevelopers.com/magazine/39-system-change-restart-as-developer) - [UK Business Culture and Etiquette](https://www.wearedevelopers.com/magazine/326-uk-business-culture-and-etiquette) - [Top 6 Hackathons for Developers in 2023](https://www.wearedevelopers.com/magazine/263-top-6-hackathons-for-developers-in-2023) - [Fully Remote Software Engineer Jobs](https://www.wearedevelopers.com/magazine/447-fully-remote-software-engineer-jobs)