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# Maintenance Systems Administrator

- **Company:** WE Soda
- **Location:** Green River, WY, United States
- **Experience:** Experienced
- **Contract:** Permanent contract
- **Skills:** Microsoft Word, Microsoft Excel, Spreadsheets, Databases, Microsoft PowerPoint, Sharepoint Document Library, SAP (Applications)
- **Published:** August 24, 2026
- **Apply:** https://www.indeed.com/viewjob?jk=f9b683121bbaa504

## About the Role

* High School Diploma or equivalent
 * 2 + years relevant experience preferred
 * Proficient in Microsoft Office applications including but not limited to Excel, Word, Teams and PowerPoint
 * SAP skills strongly preferred

## Description

* Provide assistance in maintaining the Maintenance equipment database
 * Track and report short-term / long-term relief lists
 * Maintain overtime tracking call out sheets
 * Manage / Audit timekeeping database
 * Manage Maintenance Compliance Programs
 * Maintain Maintenance Document Library
 * Oversee KPI Inputs
 * Assist in reviewing department spending to budget and recommend cost savings areas if applicable.

Activities :

 * Run Maintenance compliance reports and ensure program documents are properly retained
 * Continuous Assurance Monitor (CAM)
 * Mechanical Integrity (MI)
 * Validate completed preventative work packages and maintain the document library
 * Validate KPI data sets, generate and post KPI reports
 * Monitor, report and challenge cost impacts; 2P, Overtime, etc.,
 * Support supervisor training; provide guidance to supervisors and managers related to their administrative responsibilities
 * Adhere to MSHA safety regulations
 * Maintain and update the monthly maintenance and safety records
 * Administer the union contract and memorandums
 * Provide assistance if required to the Maintenance Supervisors in verifying the accuracy of schedules, time inputs, etc. and SAP, release following validation
 * Record maintenance engineering hours for distribution to areas, if applicable.
 * Track and report all department vacation time
 * Maintain employee files and crew list
 * Maintain weekend duty lists - hourly and salary
 * Maintain radios and weekend phones
 * Track short term / long term relief lists
 * Align with HR, Safety and WE Soda Medical on department FMLA, STD/LTD, leaves, etc.
 * Maintain and input overtime tracking spreadsheet
 * Maintain maintenance databases
 * Handle hourly inquiries about department administrative processes
 * Assist with administering maintenance training program(s)
 * Maintain all of maintenance training records
 * Maintain the physical library of work release forms
 * Maintain the maintenance seniority list and org charts
 * Maintain master attendance logs for hourly and salaried employees
 * Maintain department ISO 9000 documents


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