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Agent guide: [/agents.md](https://www.wearedevelopers.com/agents.md). --- # Assets Administrator (Remote) - **Company:** SOLV Energy, LLC - **Location:** Providence, RI, United States (Remote available) - **Experience:** Expert - **Salary:** $52,853.0 - $66,082.0 - **Contract:** Permanent contract - **Skills:** Microsoft Word, Microsoft Excel, Microsoft Outlook, Spreadsheets, Document Management Systems, Global Positioning Systems (GPS), Issue Tracking Systems, Microsoft Office, Office Suite, Microsoft PowerPoint, Microsoft SharePoint, Software Version Control - **Published:** August 9, 2026 - **Apply:** https://www.indeed.com/viewjob?jk=b7f46d77ebe25f06 ## About the Role * Associate's degree required; Bachelor's degree preferred * Equivalent combination of education and relevant administrative experience will be considered * 5+ years of administrative, coordinator, or office support experience preferred * Experience with fleet, logistics, facilities, or asset management is a plus but not required * Prior experience working in a remote or distributed team environment is beneficial * Strong organizational skills with high attention to detail and accuracy * Effective written and verbal communication skills; professional telephone manner * Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office software * Comfortable working with electronic document management systems (SharePoint, ShareFile, or similar) * Ability to manage a high volume of routine tasks simultaneously and prioritize effectively * Self-directed with ability to work independently in a remote setting while maintaining reliable communication with the team * Reliability, dependability, and flexibility * Professional demeanor in all internal and external communications Applicants must be legally authorized to work in the U.S. without requiring employer sponsorship now or in the future. ## Description The Fleet & Assets Administrator provides essential day-to-day administrative support for the Fleet & Assets department, ensuring the accurate tracking, coordination, and distribution of company vehicles, equipment, and corporate assets. This remote position works in close partnership with the Fleet & Assets Supervisor and reports directly to the Fleet & Assets Manager, freeing both the Supervisor and Manager to focus on strategic projects, vendor relationships, and complex problem resolution., * This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned, Vehicle Titles, Registrations & Compliance * Organize, maintain, and update tags and registrations for all company trucks, trailers, and UTVs * Confirm active vs. terminated status of fleet, trailers and UTVs; update records accordingly * Maintain and deploy both physical (hardcopy) and digital (e-copy) registration files in designated document systems (e.g., ShareFile/SharePoint) * Coordinate with field team and fleet vendor Wheels for registration copies, renewals, and terminations * Track registration renewal requirements and initiate renewal process proactively with field team based on location to avoid lapses * Support the Fleet Management Vendor (FMV) platform by ensuring vehicle entries on LIVE are accurate and up to date * Assist in guiding the field with vehicle purchase and termination process through completion in coordination with the Supervisor Fleet Information Distribution to Field * Prepare and distribute field driver kits containing required documentation, including: * Insurance cards * Updated registrations * License plates (as applicable) * Recall notices * Follow up to collect missing or required field documents * Distribute updated fleet information and communications to field teams as directed by the Supervisor or Manager Corporate Asset Coordination & Distribution * Serve as the central coordination point for incoming and outgoing corporate assets routed through the main office, including: * GPS units and in-vehicle camera systems * Fuel cards * HD cards * Coordinate asset distribution to new hires and existing staff via FedEx and UPS shipping systems * Perform follow-up calls and communications to confirm GPS and camera replacement installation and proper assignment of distributed assets in systems * Maintain accurate asset assignment logs and update records in department tracking systems DOT Compliance & Fuel Card Support * Assist with DOT Driver Clearance coordination when assigning fuel cards or vehicles in collaboration with the DOT Department * Support the fuel card program administration in coordination with the Supervisor * Track maintain fuel card assignments in card tracker and flag discrepancies or issues to the Manager or Supervisor Ticketing System & Asset Inbox Management * Monitor the departmental asset email inbox daily; triage, fulfill, or route requests to the appropriate team member or department * Log and track requests through the internal ticketing system FreshService; escalate unresolved items to the Supervisor or Manager * Provide timely acknowledgment and follow-up communications to internal stakeholders Document Control & Reporting * Maintain organized shared document libraries for fleet and asset records, ensuring version control and accessibility in SharePoint * Prepare recurring weekly and monthly status reports for distribution to the Supervisor and Manager * Support audit readiness by ensuring documentation is complete, current, and filed consistently * Assist with data entry and record updates in fleet management platforms and internal tracking spreadsheets General Administrative Support * Schedule meetings and coordinate logistics for fleet and asset team activities as directed * Prepare meeting notes and action item summaries following department meetings * Manage outgoing shipments and packages via USPS, UPS, and FedEx online systems * Support asset-related special projects and initiatives as assigned by the Manager or Supervisor * Perform other duties as assigned This is an entry-level administrative role focused on routine, repeatable day-to-day tasks. The following responsibilities remain with the Fleet & Assets Supervisor or Manager and are outside the scope of this role: * Vendor relationship management and contract decisions * Telematics system oversight, installation ordering, and driver safety score review * Strategic fleet efficiency planning and cost optimization * Vehicle purchase facilitation and FMV platform management decisions * Field equipment management and heavy equipment coordination * Driver vehicle assignments (may assist with data only) * Budget monitoring and financial reporting ## Related Videos - [Developing the Rich Text Editor for DeepL.com](https://www.wearedevelopers.com/videos/1172-developing-the-rich-text-editor-for-deepl-com) - [One Platform Could Not Fit Them All](https://www.wearedevelopers.com/videos/1919-one-platform-could-not-fit-them-all) - [Launching a marketplace on-time: A lesson in taking shortcuts using spreadsheets!](https://www.wearedevelopers.com/videos/477-launching-a-marketplace-on-time-a-lesson-in-taking-shortcuts-using-spreadsheets) - [Remote Driving on Plant Grounds with State-of-the-Art Cloud Technologies](https://www.wearedevelopers.com/videos/251-remote-driving-on-plant-grounds-with-state-of-the-art-cloud-technologies) - [How Sparking Developer Joy Unlocks Developer Productivity](https://www.wearedevelopers.com/videos/613-how-sparking-developer-joy-unlocks-developer-productivity) - [Why Your Next Best Talent Might Not Be in Your Neighborhood](https://www.wearedevelopers.com/videos/1861-why-your-next-best-talent-might-not-be-in-your-neighborhood) ## Related Articles - [Fully Remote Software Engineer Jobs](https://www.wearedevelopers.com/magazine/447-fully-remote-software-engineer-jobs) - [Best Paying Remote Jobs](https://www.wearedevelopers.com/magazine/255-best-paying-remote-jobs) - [Mastering Remote Work: Tips for Developers](https://www.wearedevelopers.com/magazine/558-mastering-remote-work-tips-for-developers) - [A Guide to Green Tech and Green IT Careers](https://www.wearedevelopers.com/magazine/374-a-guide-to-green-tech-and-green-it-careers) - [Best Job Boards for Remote Work for Developers](https://www.wearedevelopers.com/magazine/290-best-job-boards-for-remote-work-for-developers) - [Remote Work: Best Practices for Developers](https://www.wearedevelopers.com/magazine/315-remote-work-best-practices-for-developers)