> Markdown version of [/jobs/ext/2634770-office-administrator-it-department](https://www.wearedevelopers.com/jobs/ext/2634770-office-administrator-it-department). Every page supports `.md` or `Accept: text/markdown`. Links point to the HTML versions so they work for humans too. Agent guide: [/agents.md](https://www.wearedevelopers.com/agents.md). --- # Office Administrator IT Department - **Company:** Garden Communities, Inc. - **Location:** Millburn, NJ, United States - **Salary:** $50,000.0 - **Contract:** Permanent contract - **Skills:** Microsoft Word, Microsoft Excel, Microsoft Outlook, Spreadsheets, Open Service Interface Definitions, QuickBooks (Software) - **Published:** August 6, 2026 - **Apply:** https://www.indeed.com/viewjob?jk=892c486ca81636ef ## About the Role * Previous office administration, billing, bookkeeping, or similar administrative experience * Experience working with invoices, accounts payable/accounts receivable, or billing-related documentation * Strong organizational skills and attention to detail * Strong written and verbal communication skills * Proficiency with Microsoft Word, Excel, and Outlook * Ability to maintain accurate records and documentation * Ability to manage multiple priorities and follow through on assignments * Dependable, proactive, and able to work both independently and as part of a team * Comfortable learning new software and internal systems * Authorized to work in the United States Preferred Qualifications * Experience using QuickBooks or another accounting system * Experience using helpdesk, ticketing, inventory, or service-management software * Associate's or bachelor's degree in Accounting, Finance, Business Administration, or a related field; equivalent professional experience will also be considered, * How many years of office administrative experience do you have? * Are you comfortable working on-site in Short Hills, NJ, Monday through Friday from 8:30 AM to 4:30 PM? * Are you authorized to work in the United States? * Have you worked with helpdesk, ticketing, inventory, or service-management software? If yes, please briefly describe your experience. * Do you have experience processing invoices, billing, accounts payable, or accounts receivable? ## Description Garden Homes is looking for an organized, detail-oriented Office Administrator to support our internal IT department. In this role, you will handle the department's invoicing and billing, keep technical and vendor documentation up to date, assist with service-request coordination, maintain inventory records, and manage the day-to-day administrative work that keeps the team running smoothly so they can focus on supporting the rest of the organization. This is an administrative support position within the IT department and does not require you to be an IT technician. We are looking for someone who is organized, accurate, communicative, comfortable working in a fast-paced environment, and able to manage multiple priorities. Responsibilities * Assist with incoming calls, emails, service requests, and overflow helpdesk tickets and route them to the appropriate IT team member * Track and follow up on open service requests as needed * Maintain inventory records for equipment, supplies, and other IT-related items * Assist with ordering and restocking equipment and supplies * Maintain organized technical, vendor, and departmental documentation * Keep recurring service accounts, subscriptions, and vendor information current * Assist with vendor coordination and service agreements * Process and track vendor invoices and interoffice billing * Maintain spreadsheets, records, files, and reports * Help ensure documentation and administrative records are accurate and up to date * Provide general administrative support to the IT department * Assist with other departmental projects and responsibilities as needed ## Related Videos - [What if your HR software adapted to you, not the other way around?](https://www.wearedevelopers.com/videos/100259-what-if-your-hr-software-adapted-to-you-not-the-other-way-around) - [Launching a marketplace on-time: A lesson in taking shortcuts using spreadsheets!](https://www.wearedevelopers.com/videos/477-launching-a-marketplace-on-time-a-lesson-in-taking-shortcuts-using-spreadsheets) - [In-depth .NET Azure Functions: Isolated mode, performance and durable AI agents](https://www.wearedevelopers.com/videos/100207-in-depth-net-azure-functions-isolated-mode-performance-and-durable-ai-agents) - [Developing the Rich Text Editor for DeepL.com](https://www.wearedevelopers.com/videos/1172-developing-the-rich-text-editor-for-deepl-com) - [Beyond the 9–5: Designing Work Around Humans](https://www.wearedevelopers.com/videos/1321-beyond-the-9-5-designing-work-around-humans) - [From Global Capability Centers to AI-Powered Command Centers](https://www.wearedevelopers.com/videos/100096-from-global-capability-centers-to-ai-powered-command-centers) ## Related Articles - [Starter Kit For Job Applications For Developers](https://www.wearedevelopers.com/magazine/7-starter-kit-for-job-applications-for-developers) - [How to land a developer job in Amsterdam](https://www.wearedevelopers.com/magazine/36-how-to-land-a-developer-job-in-amsterdam) - [Software Developer Salary in The Netherlands [2023]](https://www.wearedevelopers.com/magazine/217-software-developer-salary-in-the-netherlands-2023) - [Quick guide: How to write a Software Developer CV](https://www.wearedevelopers.com/magazine/37-quick-guide-how-to-write-a-software-developer-cv) - [Best Companies to Work For in Berlin: Top 14 Companies in 2023 ](https://www.wearedevelopers.com/magazine/188-best-companies-to-work-for-in-berlin-top-14-companies-in-2023) - [How should you format your IT resume?](https://www.wearedevelopers.com/magazine/68-how-should-you-format-your-it-resume)