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Agent guide: [/agents.md](https://www.wearedevelopers.com/agents.md). --- # Quality Systems Administrative Coordinator - **Company:** EXERGY, LLC - **Location:** Garden City, NY, United States - **Experience:** Experienced - **Salary:** $30,000.0 - $60,000.0 - **Contract:** Permanent contract - **Skills:** Microsoft Word, Microsoft Excel, Microsoft Outlook, Document Management Systems, Microsoft Office, Netsuite - **Published:** August 6, 2026 - **Apply:** https://www.indeed.com/viewjob?jk=913d410c6d8e497d ## About the Role * Knowledge of document control systems. * Experience with calibration management. * Understanding of quality inspection documentation. * Familiarity with manufacturing processes and engineering drawings. * Experience supporting customer audits and certification activities. * Basic understanding of statistical process control (SPC) and quality metrics., * Associate degree in Business Administration, Quality, Engineering Technology, or equivalent experience preferred. * Minimum 2-5 years of administrative experience in a manufacturing or quality environment. * Working knowledge of ISO 9001, AS9100, and quality documentation practices. * Familiarity with AS9102 First Article Inspection documentation preferred. * Experience with ERP systems (NetSuite experience is a plus). * Proficient in Microsoft Office, particularly Excel, Word, and Outlook. * Excellent organizational, communication, and time management skills. * Strong attention to detail with the ability to manage multiple priorities. * Ability to work independently while supporting cross-functional teams. Preferred Skills * Knowledge of document control systems. * Experience with calibration management. * Understanding of quality inspection documentation. * Familiarity with manufacturing processes and engineering drawings. * Experience supporting customer audits and certification activities. * Basic understanding of statistical process control (SPC) and quality metrics. Embark on a rewarding journey where your dedication to quality makes a difference! We are committed to fostering an inclusive environment that values continuous learning and professional growth. Join us to help uphold the highest standards of safety, compliance, and excellence in manufacturing! ## Description Join our dynamic team as a Quality Systems Administrative Coordinator and become a vital part of ensuring excellence in manufacturing processes! The Quality Systems & Administrative Coordinator is responsible for supporting the Quality Department through the maintenance of quality documentation, records management, administrative support, and coordination of quality system activities. This position plays a key role in ensuring that quality documentation is accurate, current, and compliant with customer, regulatory, and company requirements. The ideal candidate is highly organized, detail-oriented, and knowledgeable in Quality Management Systems such as ISO 9001 and/or AS9100., * Maintain controlled quality documents including procedures, work instructions, forms, specifications, and records. * Assist in maintaining compliance with ISO 9001, AS9100, customer, and regulatory quality requirements. * Process Engineering Change Notices (ECNs), document revisions, and document distribution. * Maintain calibration records, inspection records, certifications, and quality files. * Prepare customer quality documentation packages, including Certificates of Conformance, material certifications, First Article Inspection (AS9102) documentation, and inspection reports. * Coordinate internal and external audit documentation and assist during audits. * Track corrective actions (CAPA), customer complaints, and nonconformance reports to ensure timely closure. * Assist with supplier quality documentation and vendor certifications. * Maintain training records related to quality procedures and compliance. * Generate quality reports and compile quality metrics for management review. * Enter and maintain quality data within the ERP/MRP system and electronic document management systems. * Assist Quality Engineers and the Quality Manager with special projects and continuous improvement initiatives. * Schedule meetings, prepare reports, organize files, and perform general administrative duties for the Quality Department. * Ensure confidentiality and proper retention of quality records. ## Related Videos - [Building Employee Experience Through Everyday Interactions](https://www.wearedevelopers.com/videos/1763-building-employee-experience-through-everyday-interactions) - [In-depth .NET Azure Functions: Isolated mode, performance and durable AI agents](https://www.wearedevelopers.com/videos/100207-in-depth-net-azure-functions-isolated-mode-performance-and-durable-ai-agents) - [Developing the Rich Text Editor for DeepL.com](https://www.wearedevelopers.com/videos/1172-developing-the-rich-text-editor-for-deepl-com) - [Great DevEx and Regulatory Compliance - Possible?](https://www.wearedevelopers.com/videos/1426-great-devex-and-regulatory-compliance-possible) - [From Syntax to Singularity: AI’s Impact on Developer Roles](https://www.wearedevelopers.com/videos/900-from-syntax-to-singularity-ai-s-impact-on-developer-roles) - [Designing How Work Feels: The Science Behind Sanofi’s Workplace Experience](https://www.wearedevelopers.com/videos/1848-designing-how-work-feels-the-science-behind-sanofi-s-workplace-experience) ## Related Articles - [How We Built a Worry-Free System That Runs for 10+ Years – And What We’d Do Again](https://www.wearedevelopers.com/magazine/751-how-we-built-a-worry-free-system-that-runs-for-10-years-and-what-we-d-do-again) - [What is Software Engineering?](https://www.wearedevelopers.com/magazine/289-what-is-software-engineering) - [Now is the time for industrialized software development](https://www.wearedevelopers.com/magazine/601-now-is-the-time-for-industrialized-software-development) - [Fully Remote Software Engineer Jobs](https://www.wearedevelopers.com/magazine/447-fully-remote-software-engineer-jobs) - [5 Step Guide to Managing New Job Expectations](https://www.wearedevelopers.com/magazine/343-5-step-guide-to-managing-new-job-expectations) - [From developer to manager – what does it take to become an engineering manager?](https://www.wearedevelopers.com/magazine/42-from-developer-to-manager-what-does-it-take-to-become-an-engineering-manager)