> Markdown version of [/jobs/ext/290228-crm-and-outbound-systems-architect-contract](https://www.wearedevelopers.com/jobs/ext/290228-crm-and-outbound-systems-architect-contract). Every page supports `.md` or `Accept: text/markdown`. Links point to the HTML versions so they work for humans too. Agent guide: [/agents.md](https://www.wearedevelopers.com/agents.md). --- # CRM and Outbound Systems Architect - Contract - **Company:** Clarvos LLC - **Location:** United States (Remote available) - **Experience:** Expert - **Contract:** Permanent contract - **Skills:** Data Deduplication, Domainkeys Identified Mail, Domain-Based Message Authentication Reporting and Conformance (DMARC), Middleware, Routing, Conversion Tracking, Systems Architecture, Systems Integration, Workflow Management Systems, Delivery Pipeline, Zapier, Usage Tracking, Sender Policy Framework (SPF), Build Tools, Hubspot - **Published:** May 31, 2026 - **Apply:** https://www.indeed.com/viewjob?jk=854db31fce74780a ## About the Role * 5+ years in Revenue Operations, Sales Operations, CRM Architecture, or GTM Systems. * Proven expertise in HubSpot administration and workflow automation. * Experience in integrating HubSpot with Apollo and related outbound tools. * Strong understanding of outbound sequencing, sales workflows, and pipeline operations. * Experience building outbound infrastructure that supports forecasting and reporting. * Strong understanding of email deliverability and domain protection best practices. * Experience configuring SPF, DKIM, DMARC, inbox rotation, and sending infrastructure. * Familiarity with GDPR, CAN-SPAM, and outbound compliance standards. * Experience with tools such as Zapier, Make, Workato, Clay, Outreach, Salesloft, Smartlead, Instantly, or similar platforms. * Strong process design and documentation skills. * Ability to build systems that internal teams can maintain post-engagement. ## Description We are looking for a contract-based CRM & Outbound Systems Architect to build and operationalize our outbound infrastructure. This person will design and implement the systems, workflows, integrations, automations, and reporting needed to support a scalable outbound motion using HubSpot, Apollo, and related GTM tools. The role is focused on creating a sustainable system that the internal team can independently manage and evolve after implementation., CRM & Systems Integration * Integrate HubSpot with Apollo and other sales, marketing, enrichment, and reporting platforms * Build scalable workflows and automations across prospecting, sequencing, routing, attribution, reporting, and pipeline management * Design and configure CRM structure, field mapping, lifecycle stages, deduplication, and governance * Evaluate, recommend, and implement tools or middleware needed to support the outbound infrastructure. * Create clear documentation of systems, workflows, and operational processes for long-term internal adoption and management. Outbound Infrastructure & Workflow Design * Design the end-to-end outbound workflow from prospect sourcing through pipeline creation and forecasting. * Build systems to support: + Lead sourcing + Enrichment + Segmentation + Sequencing + Routing + Engagement tracking + Attribution + Pipeline stage management + Forecasting inputs * Integrate and optimize outbound sales sequences across Apollo and related tools. * Develop workflows that support scalable outreach relative to TAM and GTM objectives. * Create reporting and dashboards for outbound activity, pipeline generation, conversion tracking, and forecasting. * Train internal stakeholders on workflows, systems, and reporting processes to ensure adoption and continuity. Deliverability & Outreach Best Practices * Establish outbound best practices that safeguard domain health and maintain a strong sender reputation. * Configure and monitor: + Domain warming + Inbox rotation + Sending limits + SPF, DKIM, and DMARC + Bounce handling + Unsubscribe management * Recommend sequencing strategies that balance outreach scale, personalization, and deliverability. * Track and monitor deliverability and outbound performance metrics. Compliance & Governance * Ensure outbound systems and workflows comply with GDPR, CAN-SPAM, and related data privacy and outreach regulations. * Implement compliant processes for consent management, suppression handling, and unsubscribe workflows. * Establish operational safeguards around CRM hygiene, data usage, and outbound governance. * Provide guidance on compliant outbound practices while supporting pipeline growth objectives., Deliverables * Fully integrated CRM and outbound systems architecture. * Automated outbound workflows and sequencing infrastructure. * Pipeline tracking and forecasting framework. * Reporting dashboards and operational visibility. * Deliverability and compliance safeguards. * Documentation and internal enablement for ongoing management. Success Metrics * Functional integration between HubSpot, Apollo, and related systems * Scalable outbound workflows aligned to TAM and GTM goals. * Greater visibility into pipeline performance and more accurate forecasting. * Strong domain health and deliverability performance * Increased efficiency through automation and reduced manual processes. * Internal team able to independently operate, maintain, and scale the system after implementation. PHYSICAL REQUIREMENTS/WORKING CONDITIONS: Standing/Walking/Mobility: Must have mobility to attend meetings remotely and in person. Climbing/Stooping/Kneeling: 0% - 10% of the time. Lifting/Pulling/Pushing: 0% - 10% of the time. Fingering/Grasping/Feeling: Must be able to write, type and use a telephone system 100% of the time. Sitting: Sitting for prolonged and extended periods of time. This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. 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