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Agent guide: [/agents.md](https://www.wearedevelopers.com/agents.md). --- # Group Staff Assistant II - Ground Software & Systems Engineering - **Company:** NASA Jet Propulsion Laboratory - **Location:** La Cañada Flintridge, CA, United States - **Salary:** $64,376.0 - $81,640.0 - **Contract:** Permanent contract - **Skills:** Microsoft Word, Microsoft Excel, Systems Engineering, Microsoft Outlook, Business Process Modeling, Computer Engineering, Data as a Services, Data Systems, Microsoft PowerPoint, Procurement Software, Microsoft SharePoint, Wikis - **Published:** September 16, 2026 - **Apply:** https://citjpl.wd5.myworkdayjobs.com/Jobs/job/JPL-Campus/Group-Staff-Assistant-II---Ground-Software---Systems-Engineering_R5790-1 ## About the Role * Typically requires a High School diploma with a minimum of 6 years of related experience; Associate degree with a minimum of 1 year of related experience; related required training * Experience in the secretarial/administrative profession with strong organizational and interpersonal skills * Ability to work effectively under pressure on multiple complex tasks and meet deadlines with high-quality results * Strong planning, scheduling, and coordination skills * Proactive self-starter with initiative to streamline processes and improve workflows * Excellent written and verbal communication skills * Good judgment in evaluating situations and determining appropriate resolutions * Ability to interact professionally with all levels of personnel and provide outstanding customer service * High level of discretion when handling sensitive or confidential information * Proficiency with Microsoft Word, Excel, PowerPoint, Teams, SharePoint, and Outlook * Excellent teamwork and collaboration skills Preferred Skills: * Experience supporting technical groups or section office environments * Experience with procurement tools such as Purchase Requisition, PCard, and iProcurement * Familiarity with JPL systems including Alfresco, JPLID, UCS, Travel, UFO, and Timekeeping * Knowledge of JPL travel policies and experience with Concur or other travel tools * Understanding of JPL's Engineering & Science Directorate policies, procedures, and practices * Experience onboarding volunteers, affiliates, and foreign nationals * Interest in learning and applying new IT tools to improve office processes ## Description The Ground Software & System Engineering Section (343) seeks a Group Staff Assistant to support the administrative duties of an organization that provides end to end expertise in the architecture, design, implementation, and operation of Ground Data Systems (GDS) and Deep Space Network (DSN) Data Services. The section delivers the critical software and computer engineering capabilities that enable spacecraft commanding, telemetry processing, and the reliability of the communication links connecting Earth to assets in Deep and Near Space., We are seeking a highly professional, self-motivated individual to serve as a Group Staff Assistant II. This role requires a strong commitment to service excellence, organizational precision, and operational flexibility within a fast-paced, high-volume, and dynamic organization. As a member of 7343 Ground Software & Systems Engineering Business Administration Team, you will report to the Section Business Manager. Tasks include but are not limited to: * Preparing and processing complex foreign and domestic travel, including generating travel reports and assisting with compliance requirements * Processing affiliate and visitor badge requests for domestic and foreign guests, and escorting visitors as needed * Handling procurement activities including Pcard purchasing and iProcurement orders * Scheduling and coordinating meetings in Outlook, managing conference room calendars, and arranging Microsoft Teams meetings * Preparing and editing presentations, graphics, documentation, and website inputs * Coordinating office moves, new hire preparations, and onboarding/ offboarding support for employees, affiliates, and foreign nationals * Assisting with recruiting efforts for Early Career, Experienced, and Contractor hires, including interview scheduling and escorting * Supporting ergonomic evaluations, Work Authorization (WAM) updates, labor and nonlabor cost transfer processing, and other ad hoc assignments * Maintaining and updating Section resources, including Wiki pages, SharePoint, and Alfresco * Assisting in the planning and coordination of Section seminars, workshops, and events * Helping ensure compliance with relevant policies, procedures, and safety requirements. ## Related Videos - [Developing the Rich Text Editor for DeepL.com](https://www.wearedevelopers.com/videos/1172-developing-the-rich-text-editor-for-deepl-com) - [From Messy Queries to Scalable Systems - How Data Engineering actually works](https://www.wearedevelopers.com/videos/100203-from-messy-queries-to-scalable-systems-how-data-engineering-actually-works) - [Living Documentation That Can't Die](https://www.wearedevelopers.com/videos/2025-living-documentation-that-can-t-die) - [Delete the roles, deploy the skills](https://www.wearedevelopers.com/videos/2104-delete-the-roles-deploy-the-skills) - [The Data Mesh as the end of the Datalake as we know it](https://www.wearedevelopers.com/videos/156-the-data-mesh-as-the-end-of-the-datalake-as-we-know-it) - [Crew Management System for Airlines: Plan duties for pilots & flight attendants worldwide](https://www.wearedevelopers.com/videos/1444-crew-management-system-for-airlines-plan-duties-for-pilots-flight-attendants-worldwide) ## Related Articles - [Dev Digest 129 - Now that's what I call private data!](https://www.wearedevelopers.com/magazine/468-dev-digest-129-now-that-s-what-i-call-private-data) - [How We Built a Worry-Free System That Runs for 10+ Years – And What We’d Do Again](https://www.wearedevelopers.com/magazine/751-how-we-built-a-worry-free-system-that-runs-for-10-years-and-what-we-d-do-again) - [A Guide to Green Tech and Green IT Careers](https://www.wearedevelopers.com/magazine/374-a-guide-to-green-tech-and-green-it-careers) - [Quick guide: How to write a Software Developer CV](https://www.wearedevelopers.com/magazine/37-quick-guide-how-to-write-a-software-developer-cv) - [Starter Kit For Job Applications For Developers](https://www.wearedevelopers.com/magazine/7-starter-kit-for-job-applications-for-developers) - [Dev Digest 121 - AI goes offline](https://www.wearedevelopers.com/magazine/456-dev-digest-121-ai-goes-offline)