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# Student Data Systems Specialist

- **Company:** Thomas Professional
- **Location:** Gloucester, UK
- **Salary:** £31,458.0 - £33,472.0
- **Contract:** Permanent contract
- **Skills:** Microsoft Excel, Data Systems, Microsoft Office, Data Management
- **Published:** September 22, 2026
- **Apply:** https://www.reed.co.uk/jobs/student-data-systems-specialist/57378814

## About the Role

* Previous experience in systems support or systems
administration.

 * Experience delivering training and producing training
materials.

 * Advanced Microsoft Office skills, particularly Excel.
 * GCSE Grade C/4 or equivalent in English and Mathematics.
 * Willingness to undertake safeguarding, equality, diversity and
related compliance training.

Desirable

 * Knowledge of the Further Education sector and funding
regulations.

 * Experience working within a data focused role.
 * Experience using multiple data management systems.
 * Experience implementing and improving processes and procedures.
 * Experience working within environments subject to funding or
regulatory changes.

Skills & Attributes

 * Excellent communication and interpersonal skills.
 * Strong problem solving and analytical abilities.
 * Ability to explain technical concepts to non technical users.
 * Excellent attention to detail.
 * Strong organisational and time management skills.
 * Ability to manage competing priorities and workloads.
 * Comfortable working independently and as part of a team.
 * Professional and customer focused approach.
 * Calm and effective under pressure.

Additional Information

 * Ability to travel between sites when required.
 * Willingness to undertake role specific training.
 * Subject to satisfactory pre employment checks, including
enhanced DBS clearance where applicable.

This is an excellent opportunity for an experienced systems
professional with strong data and stakeholder management skills
to join a busy environment where they can make a meaningful
impact on operational efficiency and data quality.

## Description

Our client is seeking a highly organised and proactive Student
Data Systems Specialist to support the effective use, maintenance
and continuous improvement of learner and apprenticeship data
systems. This role acts as a key link between technical teams and
end users, ensuring systems are utilised effectively, users are
supported and trained, and data remains accurate and compliant., * Support, maintain and administer learner management systems and
apprenticeship tracking systems.

 * Provide first line support for system users, ensuring queries
and issues are resolved efficiently.

 * Monitor system effectiveness and recommend improvements based
on user feedback.

 * Deliver training to staff and create training materials and
best practice guidance.

 * Supervise and support a Student Data Systems Administrator.
 * Assist with performance management and team development
activities.

 * Identify opportunities to improve processes and support the
implementation of changes.

 * Ensure accurate and timely data is available for reporting
purposes.

 * Act as the link between technical teams and operational users,
translating business requirements into system improvements.

 * Investigate and resolve technical issues.
 * Liaise with software providers and internal IT teams.
 * Lead apprenticeship invoicing processes and ensure accurate
employer billing.

 * Monitor apprenticeship funding records and identify any
invoicing gaps.

 * Work closely with finance teams to ensure payments are
processed correctly and on time.

 * Maintain compliance with current funding regulations.
 * Manage apprenticeship related financial queries.
 * Build strong working relationships with internal and external
stakeholders.

 * Support wider projects and business improvement initiatives.


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