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Agent guide: [/agents.md](https://www.wearedevelopers.com/agents.md). --- # Office Administrator (Meetings, Correspondence, Filing Systems) for NATO with security clearance - **Company:** Wlg - **Location:** Brussel, Belgium - **Contract:** Permanent contract - **Skills:** Data Analysis, Spreadsheets, File Systems - **Published:** September 27, 2026 - **Apply:** https://www.careerjet.be/jobad/beff1310347d1155a3a2137f4a16fe718e ## About the Role * Higher vocational training with post-related experience, or a secondary qualification with more of it * Time served in an office environment with real office management systems and procedures * Flexibility and problem-solving when the day changes shape, and the multi-tasking to survive it * Excellent written and spoken English at an advanced level; basic Italian is a bonus ## Description WLG and our selected partners use cookies and similar technologies (together "cookies") that are necessary to present this website, and to ensure you get the best experience of it. 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Vendors Youtube common--cookies--preferences#handleAccept">Accept these cookies common--cookies--preferences#handleDecline">Decline all non-necessary cookies common--header--menu#toggle" data-common--header--menu-target="button" > Career menu Employee Candidate Homepage common--dropdown#toggle"> Share page common--share#handleClick" data-provider="Facebook"> Facebook common--share#handleClick" data-provider="Twitter"> X common--share#handleClick" data-provider="LinkedIn"> LinkedIn Administration & Finance ยท Sigonella Office Administrator (Meetings, Correspondence, Filing Systems) for NATO with security clearance Be the person who keeps a defence communications site in Sicily running smoothly - diaries, meetings, records and the small things nobody else has time for. careersite--jobs--form-overlay#showFormOverlay" data-careersite--jobs--form-overlay-target="coverButton"> Apply for this job blocks--cover--scroll#handleScrollDown" title="Scroll to content"> Every well-run office has one person who makes it look easy. A multinational defence communications site in Sigonella, Sicily, needs an administrative assistant for its leadership team: the link between management and everybody else, and the reason the week actually happens as planned. What you would be doing * Managing diaries and correspondence for the leadership team, and planning the meetings that matter * Making sure the team has the information it needs when it needs it, and liaising across functions to get it * Keeping office policies, procedures and the administrative process flow current * Preparing and circulating the standard status and activity reporting * Handling requisitions for equipment and staff, and looking after the service agreements behind them * Building and maintaining the filing systems, physical and electronic, so things can be found * Working in spreadsheets with the everyday functions and conditional formulas the reporting needs, Office Administrator (Meetings, Correspondence, Filing Systems) for NATO with security clearance Be the person who keeps a defence communications site in Sicily running smoothly - diaries, meetings, records and the small things nobody else has time for. 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