> Markdown version of [/jobs/ext/3139808-it-coordinator](https://www.wearedevelopers.com/jobs/ext/3139808-it-coordinator). Every page supports `.md` or `Accept: text/markdown`. Links point to the HTML versions so they work for humans too. Agent guide: [/agents.md](https://www.wearedevelopers.com/agents.md).

---

# IT Coordinator

- **Company:** CareerCircle
- **Location:** Rochester, NY, United States
- **Salary:** $41,600.0 - $56,160.0
- **Contract:** Temporary contract
- **Skills:** Microsoft Word, Microsoft Excel, Microsoft Outlook, Software as a Service, Computer Networks, Computer Literacy, Data Warehousing, Document Management Systems, Text Processing, Embedded Software, Issue Tracking Systems, Local Area Networks, Microsoft Office, Network Installation Services, Microsoft PowerPoint, Electronic Medical Records, Adobe, Information Technology, Meditech
- **Published:** September 29, 2026
- **Apply:** https://www.careercircle.com/jobs/all/all/usa/ny/rochester/3e29846d-ee49-466a-8ac7-a4ee8a0d4a27

## About the Role

Bachelor's degree preferred, or equivalent combination of education and experience.

Advanced technical/office skills, including keen working knowledge of MS Word, Excel, and PowerPoint.

Excellent written and oral communication

Excellent time management and follow-through

Manage time and multiple projects in a complex environment with a positive and creative attitude.

Beginner level of Project Management training and/or experience, Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors., Hand Tools
Warehousing
Low Voltage
Communication
Issue Tracking
Test Equipment
Decision Making
Customer Service
Vendor Management
Computer Networks
Project Management
Technical Services
Business Valuation
Local Area Networks
Inventory Management
Warehouse Management
Technology Assessment
Full Stack Development
Valid Driver's License
Business Transformation
Vehicle Tracking Systems
Network Installation Services
+0, Data Entry
Warehousing
Multitasking
MEDITECH EHR
Communication
Microsoft Word
Prioritization
Detail Oriented
Self-Motivation
Microsoft Excel
Medical Records
Lifting Ability
Time Management
Problem Solving
Word Processing
Confidentiality
Customer Service
Data Warehousing
Systems Thinking
Active Listening
Retention Period
Computer Literacy
Microsoft Outlook
Critical Thinking
Quality Assurance
Records Management
Business Valuation
Process Improvement
Business Operations
General Mathematics
Medical Terminology
Employee Onboarding
Document Management
Microsoft PowerPoint
Regulatory Compliance
Organizational Skills
Policy Implementation
Information Technology
Full Stack Development
Administrative Support
Operational Efficiency
Disaster Recovery Plan
Business Transformation
Documentation Lifecycle
Training And Development
Electronic Medical Record
Adobe Distiller (Software)
Verbal Communication Skills

## Description

Grammar
Auditing
Budgeting
Invoicing
Scheduling
Operations
Leadership
Management
Purchasing
Procurement
Coordinating
Registration
Communication
Microsoft Word
Reconciliation
Event Planning
Follow Through
Microsoft Excel
Time Management
Expense Reports
Problem Solving
Digital Signage
Cost Allocation
Asset Management
Invoice Approval
Office Management
Project Management
Business Valuation
Financial Advising
Calendar Management
Facility Management
Microsoft PowerPoint
Full Stack Development
Business Transformation
Authorization (Computing)
Emergency Medical Services
Verbal Communication Skills
Software As A Service (SaaS), IT Coordinator scheduling, setting up users, communicating with users in facilities and other orgs.

Classroom & Building Systems Administration

Administrator and point of contact for STS/SaaS systems including:

Echo360 Classroom capture/scheduling

LibCal External calendaring/resource scheduler

Xibo Digital signage platform

EMS Room scheduling, event coordination, ESW calendar, room cards

Wayfinding kiosk admin

Financial and administrative expertise for departmental operations

 1. Reports on budgets; creates and submits completed monthly reconciliation reports to Simons Financial Operations team. Serves on committees concerned with administrative reports
 2. Advises leadership about University procurement guidelines, appropriateness of acquisition requests, and audit standards. Serves as the primary point of contact for departmental financial matters
 3. Assists in administrative and fiscal problem resolution and ensures compliance with Federal, State, and university regulations
 4. Serves as liaison to Executive Director of Finance (CFO)
 5. Monitors all financial activity to assure that the unit is financially sound and provides leadership with financial advice as to the status of funds prior to commitments being made
 6. Responsible for determining the appropriateness of expenditures based on knowledge of account restrictions and characteristics, including funding source
 7. Authorizes spending and manages signature authorization on financial and administrative documents
 8. Manage procurement and vendors. Review and approve invoices, requisitions, purchase orders, credit card and other financial transactions
 9. Oversees monthly services invoices, reviewing statements for accuracy and initiating corrective actions, as needed
 10. Trains users on self-reimbursement and travel & conference expense reports for STS staff, ensuring compliance with policies.

Duties & Management

Responsible for coordination of activities for STS. Manage event registration process, logistics and event budgets

Develops reports and other substantive, non-routine documents describing activities, facilities, and resources, including surveys, time/effort studies, and cost allocations

Oversees office management services for the STS Dept

Coordinates and facilitates the interview process for open staff positions

Manage staff on permanent or special assignments/projects

Maintains a presence and availability with urgent IT needs and/or who require an escalation path beyond the normal support avenues

Manage the weekly class support/launch schedule

Participate in the training of Faculty on the use of classroom technology

Facilities Management

Respond to general building request, urgencies, emergencies

o Liaison with Facilities

o Submit requests via FSR, ITSRs

Aggregate activity/issues from all departmental facilities representatives

Evaluate, order, and coordinate the installation of signage as needed

Coordinate furniture moves for faculty, staff, and events

Responsible for the asset management and capital equipment inventory for the department

Additional Skills & Qualifications

Additional Responsibilities (5%)

 * Print Management
 * Provide reports
 * Add monies to student accounts several times a year
 * Liaison with ID card office Auxiliary Services
 * Request refunds of unused funds
 * Editor/reviewer for communications and website content for accuracy, grammar, spelling, tone, and flow
 * Train and assist other staff, Registered Health Information Technician (RHIT)
Health Insurance Portability And Accountability Act (HIPAA) Compliance
+0


## Related Videos

- [Developing the Rich Text Editor for DeepL.com](https://www.wearedevelopers.com/videos/1172-developing-the-rich-text-editor-for-deepl-com)
- [3x Performance: A Humbling Journey](https://www.wearedevelopers.com/videos/100165-3x-performance-a-humbling-journey)
- [My journey into DevOps world - How it all started!](https://www.wearedevelopers.com/videos/545-my-journey-into-devops-world-how-it-all-started)
- [NoCode LiveCode: Leveraging AI Tools to Craft Fully Functional Apps!](https://www.wearedevelopers.com/videos/1169-nocode-livecode-leveraging-ai-tools-to-craft-fully-functional-apps)
- [You’re a great coder? That alone won’t get you far: The soft skills secret in IT success](https://www.wearedevelopers.com/videos/1076-you-re-a-great-coder-that-alone-won-t-get-you-far-the-soft-skills-secret-in-it-success)
- [Lost and Wasted Time: Searching for the Cozy Web](https://www.wearedevelopers.com/videos/2107-lost-and-wasted-time-searching-for-the-cozy-web)

## Related Articles

- [System change: restart as developer?](https://www.wearedevelopers.com/magazine/39-system-change-restart-as-developer)
- [Quick guide: How to write a Software Developer CV](https://www.wearedevelopers.com/magazine/37-quick-guide-how-to-write-a-software-developer-cv)
- [From developer to manager – what does it take to become an engineering manager?](https://www.wearedevelopers.com/magazine/42-from-developer-to-manager-what-does-it-take-to-become-an-engineering-manager)
- [A Guide to Green Tech and Green IT Careers](https://www.wearedevelopers.com/magazine/374-a-guide-to-green-tech-and-green-it-careers)
- [Is Software Engineering Over-Saturated?](https://www.wearedevelopers.com/magazine/418-is-software-engineering-over-saturated)
- [7 Important Tips That Every Software Developer Should Know](https://www.wearedevelopers.com/magazine/101-7-important-tips-that-every-software-developer-should-know)