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Agent guide: [/agents.md](https://www.wearedevelopers.com/agents.md). --- # Data & ILR Administrator - **Company:** Green Inc Limited - **Location:** Swindon, UK - **Salary:** £62,000.0 - £102,000.0 - **Contract:** Permanent contract - **Skills:** Microsoft Access, Data Security, Data Systems, Data Management - **Published:** September 8, 2026 - **Apply:** https://www.adzuna.co.uk/jobs/details/5877053805 ## About the Role * Accuracy, attention to detail, confidentiality and the ability to follow funding and data-management procedures are fundamental requirements of the role. * We will expect the postholder to develop sufficient competence to undertake routine ILR administration independently and provide effective cover during periods of absence, increased workload and key ILR submission periods. * Under appropriate supervision, we will expect the postholder to develop a working understanding of the funding rules applicable to our provision, particularly 16-19 Study Programmes, Adult Learner Loans and associated adult provision, and other funded provision introduced by our organisation. * We are not expecting the postholder initially to be a funding expert, but they will need sufficient knowledge to recognise when information may affect learner eligibility, funding or the accuracy of the ILR. * The postholder must comply with UK GDPR, the Data Protection Act 2018 and our information-governance requirements. * The postholder must maintain strict confidentiality and follow our information-security procedures., We are Green Labyrinth, and this in-person role is based within our Data Management function. We are looking for a Data & ILR Administrator to provide accurate and reliable administrative support, with a particular focus on learner data entry, maintenance and checking within the Individualised Learner Record (ILR). The role uses our Yeti learner data system and supports the accurate submission of data for Department for Education funding and regulatory purposes. A key objective of the post is to strengthen operational resilience by developing the ability to cover routine ILR administration independently during absences, increased workload and key submission periods. We value accuracy, attention to detail, confidentiality and collaborative working, and we expect the role to contribute to continuous improvement in our data quality and reporting processes. ## Description * Enter learner and learning programme information accurately into our Yeti system. * Create, maintain and update learner ILR records. * Process learner starts, programme changes, withdrawals, breaks in learning, completions and other changes in learner status. * Maintain learning aim, programme, funding and destination information as required. * Ensure that information recorded within Yeti accurately reflects the underlying learner documentation and evidence. * Assist with the preparation and checking of ILR data prior to submission. * Support the correction of ILR validation errors, warnings and data-quality issues. * Undertake routine reconciliation between learner records, source documentation and ILR data. * Maintain appropriate audit trails for amendments to learner records. * Support year-end and funding-year rollover activities. * Apply our data-entry and data-quality procedures consistently. * Check learner information for completeness, accuracy and internal consistency. * Identify missing, inconsistent or potentially incorrect information and escalate matters appropriately. * Assist with routine data-quality reports and exception reports. * Support internal funding and compliance checks. * Ensure that amendments to learner records are supported by appropriate evidence. * Maintain accurate records capable of withstanding external audit, funding assurance and regulatory scrutiny. * Contribute to continuous improvement in the quality and reliability of learner data. * Develop a high level of operational competence in our Yeti learner data system. * Maintain learner and programme information within the system. * Run routine reports and data-quality checks. * Assist colleagues with straightforward Yeti queries where appropriate. * Report system or data issues promptly. * Support testing following system or process changes where required. * Follow established controls relating to system access, data security and change management. * Develop competence across the principal routine ILR processes. * Maintain clear operating notes and procedural documentation. * Provide cover for essential Data Management activities during periods of absence. * Participate in cross-training and knowledge-transfer activities. * Assist during peak data-processing and ILR submission periods. * Contribute to the development of robust, repeatable and auditable data-management processes. * Produce routine learner and programme reports. * Extract information required by managers. * Assist with reconciliation of learner numbers and programme activity. * Support monitoring of starts, withdrawals, completions and achievement information. * Identify apparent discrepancies within management information. * Assist in maintaining accurate data for operational and Board reporting. * Access learner information only where required for legitimate business purposes. * Immediately report suspected data breaches or information-security incidents. * Support our commitment to safeguarding and promoting the welfare of learners. * Comply with safeguarding, Prevent, equality, health and safety, data protection and information-security requirements. * Maintain appropriate professional boundaries. * Undertake mandatory training. * Work collaboratively with colleagues across the organisation. * Contribute to continuous improvement. * Undertake other reasonable duties commensurate with the level and purpose of the post. 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