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# Project Support Officer - SAP & Document Control

- **Company:** EngiFlex
- **Location:** Olen, Belgium (Remote available)
- **Experience:** Expert
- **Contract:** Permanent contract
- **Skills:** Microsoft Word, Microsoft Excel, Microsoft Outlook, Document Management Systems, Microsoft Office, Planisware, SAP (Applications), Microsoft SharePoint, SAP Ariba
- **Published:** September 22, 2026
- **Apply:** https://europa.eu/eures/portal/jv-se/jv-details/NzljZjNhYmUtMDU5Mi00N2EyLWJkNmEtMmFhNjQ2ZThjZjkwIDM?lang=en

## About the Role

* You have at least 5 years of relevant experience in administrative support, project administration, purchasing support or project support.
 * You have experience working in a technical project environment.
 * You understand purchase orders, invoices, approval flows and administrative processes in practice.
 * You have experience with Document Management Systems; knowledge of SharePoint is a strong plus.
 * You are comfortable with Microsoft Office, especially Outlook, SharePoint, Word and Excel.
 * Experience with SAP is a strong advantage; SAP Ariba is a plus.
 * You work accurately with administrative data, time registrations, purchase-order information and invoice details.
 * You are practical, hands-on and service-oriented.
 * You are well organised and able to handle multiple administrative priorities at the same time.
 * You are detail-oriented, reliable and attentive to project priorities.
 * You take ownership and follow up tasks until completion.
 * You proactively request missing input, monitor actions and escalate when needed.
 * You communicate clearly and professionally with internal and external stakeholders.
 * You feel comfortable in an international, multidisciplinary project environment.
 * You are a team player who can also work independently within agreed procedures.
 * Experience working according to documented procedures, approval workflows and audit-trail requirements is considered an asset.
 * You are fluent in Dutch, both spoken and written.
 * You are fluent in English, both spoken and written.

## Description

For a project engineering team in Olen, we are looking for a well-organised Project Administrative Assistant / Project Support Officer to provide day-to-day administrative support in a technical project environment.

This role is focused on operational project administration, with emphasis on purchasing support, SAP follow-up, time registration processing, document control and coordination with internal stakeholders and external EPCM partners. The position is primarily administrative and does not require an engineering background.

 * Follow up purchasing activities, purchase orders and invoices in SAP and SAP Ariba.
 * Verify timecards and process time registrations in SAP for project staff and external partners.
 * Coordinate administrative activities with internal teams and EPCM partners.
 * Manage project documentation, including As Built files, folder structures and information flows.
 * Prepare planning overviews, monitor action lists and follow up on missing input.
 * Collect, register, analyse and verify project-related information in systems such as SAP and Planisware.
 * Support the project team with meetings, minutes, communication, travel arrangements and backup administrative assistance., Full on-site presence is required during onboarding and training to become familiar with the team, systems and internal processes. After a successful onboarding period, remote work may be possible in agreement with the manager.