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Agent guide: [/agents.md](https://www.wearedevelopers.com/agents.md). --- # Business Systems and Operations Coordinator - **Company:** The University Of Chicago - **Location:** Chicago, IL, United States (Remote available) - **Experience:** Experienced - **Salary:** $65,900.0 - $87,798.0 - **Contract:** Permanent contract - **Skills:** Microsoft Excel, Business Systems, Costpoint, IBM Cognos Business Intelligence, Microsoft Office, Information Technology - **Published:** September 6, 2026 - **Apply:** https://jobs.localjobnetwork.com/apply/add/88260460/1 ## About the Role * Bachelor's degree in Computer Science, Management Information Systems, or related technical field preferred; relevant Costpoint experience will be considered in lieu of bachelor's degree. * 3+ years relevant experience supporting business systems applications; experience with Costpoint, T&E, other Deltek modules, and Cognos preferred. * 3 years of project management experience preferred. * Thorough understanding the grants and contract lifecycle. Experience with post-award management preferred. * Experience designing configuration, mapping data and supporting integrated ERP solutions. * Demonstrated ability to apply systems knowledge while supporting business needs. * Proven partnering with multiple internal departments to include strong background in supporting * cross-functional teams. * Demonstrated ability to take ownership of problems, analyze facts, draw conclusions, suggest * solutions, and work autonomously, or with others ensuring successful resolution. * Ability to plan and manage multiple, concurrent tasks, projects, and deadlines. * Ability to adapt to changing work efforts, manage the impact of shifting priorities, and resolve * technical/functional emergencies as they occur. * Must have strong customer service orientation; be able to maintain a professional demeanor, and work under pressure to handle critical issues in timely manner. * Excellent interpersonal, collaboration, verbal communication, and written communication skills. * Demonstrated ability to prepare detailed written instructions and documentation. * Strong attention to detail, with a commitment to high quality work. * Ability to work as a team member or as an individual contributor. * Superb analytical and critical thinking skills. * Demonstrated judgment and discretion in the sharing of sensitive information. * Advanced skills with the Microsoft Office Suite required including strong Excel skills MINIMUM PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Must be able to remain in a stationary position for extended periods of time. * Must be able to operate a computer extensively for four (4) or more hours per day. * Must be able to travel locally and out of state occasionally. ## Description Chapin Hall is seeking a full-time, detail-oriented systems and research administration professional for the position of Business Systems and Operations Coordinator, reporting to the Director of Finance. This role is a dynamic, cross-functional opportunity that collaborates closely with colleagues across Chapin Hall, including Research Administration and Compliance, Finance, Human Resources, and Research teams. The position plays a critical role in supporting and optimizing Deltek Costpoint, Chapin Hall's financial and project management platform, while also contributing to pre-award and award acceptance activities. This role ensures the accuracy, compliance, and efficiency of business systems and research administration processes throughout the full project lifecycle, from proposal development and award acceptance through project closeout., Business Systems (50%) * Support the day-to-day operations of Deltek Costpoint. * Partnerships: Collaborate with the Business Systems Administrator and Grants and Contracts Manager to ensure Chapin Hall's business system meets the needs of the Research Administration and Compliance team. * Help Desk & User Support: Respond to and resolve employee service requests pertaining to Deltek Costpoint system functionality and access within 5 business days. * Employee Lifecycle Systems Administration: Conduct onboarding and offboarding activities, including account provisioning/deactivation, profile configuration, and required documentation management. * Project & Budget Setup: Build and manage project structures, budgets, forecasts, and staff allocations within the Deltek Costpoint system during initial project set-up and throughout project closeout to support accurate project and financial management. * Compliance & Rate Administration: Maintain recurring federal compliance updates such as OCONUS per diem rates and annual mileage reimbursement rates. * Bi-Weekly Payroll Cycle Support: Work with Business Systems Administrator to execute semi-monthly timesheet imports, reconcile labor distribution with payroll records, post labor distribution to the General Ledger, and communicate personnel or system updates to Human Resources, Accounting, and Research Administration and Compliance. * Month-End Close Support: Work with Business Systems Administrator to complete labor distribution postings and reconciliations, run burden calculations and rate loads, execute standard financial close reports, and perform revenue recognition updates. * Year-End Configuration & Compliance Support: Work with Business Systems Administrator to update annual labor settings, salary caps, timesheet and holiday year configurations, burden templates, and historical tables, while ensuring all annual rate and schedule updates align with current federal guidelines. * Supports departmental operations through data entry, verification of data for accuracy and completeness, creation and maintenance of reports and dashboards, and other duties as assigned. Pre-award Support (25%) * Support Pre-award administrator, Grants and Contract Manager, and Director of Finance in pre-award activities. * Recovery Rate: Review the opportunity for any rate restrictions and facilitate the recovery rate approval process including securing approval as needed. * Advance Accounts: Serve as the point of contact for advance accounts on new and existing projects by monitoring project pipeline, reviewing requests, and liaising with staff to ensure all documentation is received. * Subaward Issuance and Management: With pre-award administrator, manage subaward process, collecting necessary compliance and budget information from external partners, ensuring they are in good standing with federal registrations. Support Grants and Contracts Manager and Director of Finance in annual compliance reviews and risk assessments. Award Acceptance (25%) * Oversee the transition of awards from pre-award to post-award team for management; develop and sustain processes that facilitate the effective and seamless transition of awards. * Revenue Recognition: Support Grants and Contracts Manager with revenue recognition determinations. * Contracting: Collaborate with Legal team, PIs, and Pre-award administrator to facilitate contracting. * Internal Review: Prepare reports/summaries/analyses on award activity. Performs additional duties assigned., Pre-employment background checks are required for all Chapin Hall positions. Chapin Hall approaches background checks with respect and fairness, ensuring that every applicant is given equitable review and opportunity. Chapin Hall's background check process complies with Section 2-103.1 of the Illinois Human Rights Act. Accordingly, a conviction will only be considered disqualifying if it has a substantial relationship to the job, or if hiring the individual would pose an unreasonable risk to workplace safety. If you have any questions, please reach out to HumanResources@chapinhall.org. ## Related Videos - [In-depth .NET Azure Functions: Isolated mode, performance and durable AI agents](https://www.wearedevelopers.com/videos/100207-in-depth-net-azure-functions-isolated-mode-performance-and-durable-ai-agents) - [APIs and Architecture for scaling omnichannel payments](https://www.wearedevelopers.com/videos/90-apis-and-architecture-for-scaling-omnichannel-payments) - [Hidden efficiency - How to enable your non-engineers as a CTO](https://www.wearedevelopers.com/videos/1412-hidden-efficiency-how-to-enable-your-non-engineers-as-a-cto) - [Strong decisions - decisive distinctions between digital and analog aspects](https://www.wearedevelopers.com/videos/1687-strong-decisions-decisive-distinctions-between-digital-and-analog-aspects) - [Beyond the 9–5: Designing Work Around Humans](https://www.wearedevelopers.com/videos/1321-beyond-the-9-5-designing-work-around-humans) - [From Syntax to Singularity: AI’s Impact on Developer Roles](https://www.wearedevelopers.com/videos/900-from-syntax-to-singularity-ai-s-impact-on-developer-roles) ## Related Articles - [Data Analyst Salary in the UK](https://www.wearedevelopers.com/magazine/278-data-analyst-salary-in-the-uk) - [Data Analyst Salary in Switzerland](https://www.wearedevelopers.com/magazine/276-data-analyst-salary-in-switzerland) - [How We Built a Worry-Free System That Runs for 10+ Years – And What We’d Do Again](https://www.wearedevelopers.com/magazine/751-how-we-built-a-worry-free-system-that-runs-for-10-years-and-what-we-d-do-again) - [Best Paying Remote Jobs](https://www.wearedevelopers.com/magazine/255-best-paying-remote-jobs) - [Best Paying Jobs in Technology](https://www.wearedevelopers.com/magazine/256-best-paying-jobs-in-technology) - [Data Engineer Salary UK](https://www.wearedevelopers.com/magazine/253-data-engineer-salary-uk)