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Agent guide: [/agents.md](https://www.wearedevelopers.com/agents.md). --- # BUSINESS & SYSTEMS ASSISTANT - **Company:** Teign Trees & Landscapes SW Ltd - **Location:** Teignmouth, UK - **Salary:** £28,080.0 - **Contract:** Permanent contract - **Skills:** Microsoft Word, Microsoft Excel, Microsoft Outlook, Business Systems, Spreadsheets, Databases, Microsoft Office - **Published:** September 15, 2026 - **Apply:** https://www.indeed.com/viewjob?jk=c628cbe4813b70f6 ## About the Role * Previous experience in an administrative, business support, operations or systems-based role. * Strong organisational and time-management skills. * Excellent attention to detail. * Good written and verbal communication skills. * Confidence communicating with clients, suppliers and colleagues. * Good working knowledge of Microsoft Office, particularly Word, Excel and Outlook. * Good IT skills and the ability to learn new software and systems quickly. * Basic understanding of bookkeeping and financial administration. * An understanding of social media and digital marketing. * The ability to manage multiple tasks and priorities. * A proactive approach to identifying and resolving problems. * The ability to work independently while also being an effective team member. * A professional and confidential approach to handling business information. Desirable Experience The following would be advantageous but are not essential: * Experience using business management, CRM, accounting or job management systems. * Experience with social media content and marketing. * Basic bookkeeping experience. Personal Qualities The right person for this role will be: Organised - able to keep information, systems and tasks prioritised and under control. Proactive - someone who sees what needs doing rather than waiting to be asked. Reliable - someone the wider team can depend upon. Professional - confident dealing with clients, suppliers and colleagues. Detail-focused - able to spot errors and ensure information is accurate. Adaptable - comfortable working across different areas of a busy business. Positive - someone who enjoys being part of a team and contributing to a successful company. Systems-minded - interested in finding better, simpler and more efficient ways of working., * GCSE or equivalent (preferred) Experience: * Customer service: 1 year (preferred) * Administrative experience: 1 year (preferred) Language: * English (preferred) Licence/Certification: * Driving Licence (preferred) ## Description We work with a diverse range of commercial, public-sector and private clients, delivering professional tree care, arboriculture, landscaping and associated services. As the business continues to develop, we are looking for an organised, proactive and systems-focused Business & Systems Assistant to join our team. This is a varied and important role, supporting the day-to-day running of the business while helping our teams maintain effective systems, processes and communication. The Role The Business & Systems Assistant will provide administrative, operational and systems support across the business. The successful candidate will be someone who enjoys being organised, takes pride in accuracy and has the confidence to communicate with colleagues, clients and external suppliers. You will work closely with the management and office teams, helping to ensure information is accurate and up to date, processes are followed, deadlines are met and the business operates efficiently. This is an excellent opportunity for someone who wants a varied role within a busy and growing business and who is keen to develop their skills across administration, business systems, customer service, finance, marketing and operations., Business Administration & Systems * Provide day-to-day administrative and systems support across the business. * Maintain accurate and well-organised digital and physical records. * Enter, update and maintain information across company systems and databases. * Ensure information is accurate, current and readily accessible to the relevant team members. * Assist with improving and streamlining administrative processes and systems. * Identify areas where processes could be made more efficient and make recommendations for improvement. * Monitor outstanding actions, information and documentation to help ensure deadlines are met. * Provide administrative cover and relief support for other office team members during periods of annual leave or absence. * Assist with the preparation of reports, spreadsheets, presentations and other business documents. * Maintain confidentiality and handle sensitive business information appropriately. Scheduling & Operational Support * Assist with scheduling appointments, meetings, site visits and other activities. * Coordinate information between clients, management, office staff and operational teams. * Assist with the organisation of diaries, meetings and internal communications. * Help ensure information required by operational teams is available when needed. * Support the smooth flow of information between the office and field-based teams. * Assist with updating project and job management systems. Client & Supplier Liaison * Act as a professional and friendly first point of contact for clients and visitors. * Answer telephone calls and respond to emails in a timely and professional manner. * Deal with routine client enquiries and ensure queries are directed to the appropriate member of the team. * Liaise with suppliers, subcontractors and other external organisations. * Build positive working relationships with clients, suppliers and colleagues. * Follow up outstanding information and actions when required. Finance & Commercial Administration * Provide administrative support to the finance function. * Assist with preparing and processing invoices. * Assist with recording and processing payments and expenses. * Maintain accurate financial records and supporting documentation. * Assist with purchase orders, supplier information and related administration. * Support the management team with basic financial and commercial administration. * Liaise with clients and suppliers regarding routine financial queries where appropriate. Marketing & Social Media * Assist with the company's social media activity and online presence. * Help create and organise content for social media platforms. * Respond appropriately to social media messages and enquiries. * Assist with general marketing and promotional activities. * Help coordinate photographs, videos, project information and other marketing material. * Support the development of the Teign Trees brand and online presence. * Attend company events, trade shows, exhibitions and other promotional activities when required. Team Support * Work collaboratively with the wider office, management and operational teams. * Provide support across different areas of the business when required. * Take ownership of assigned tasks and see them through to completion. * Maintain a professional, positive and helpful approach at all times. * Contribute ideas and suggestions to improve the way the business operates. What We Are Looking For We are looking for someone who is organised, reliable, proactive and commercially aware, with a genuine interest in helping a business run effectively.