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# Construction Support Specialist

- **Company:** Boston Properties
- **Location:** San Francisco, CA, United States
- **Experience:** Expert
- **Salary:** $69,630.0 - $90,200.0
- **Contract:** Permanent contract
- **Skills:** File Systems, Project Management Software, Microsoft Office, Cisco Nexus Switches
- **Published:** September 16, 2026
- **Apply:** https://edxn.fa.us2.oraclecloud.com/hcmRestApi/resources/latest/recruitingCEJobRequisitionDetails?expand=all&onlyData=true&finder=ById;Id=%2226151%22,siteNumber=CX_1001

## About the Role

* High school diploma or equivalent educational certificate required; a BA/BS Degree preferred.
 * Minimum of 5 years of progressively responsible administrative support experience and special projects experience required.
 * Related business/industry experience desirable.
 * Excellent organizational skills with ability to set priorities, manage multiple projects, and meet project deadlines.
 * Demonstrates ability to determine needs and achieve results without close supervision.
 * Demonstrates ability to take initiative and lead projects.
 * Ability to effectively interface with all departments of the company and to represent the company in a highly professional manner with all colleagues and outside partners.
 * Ability to work under pressure and within time constraints.
 * Superior verbal and written communication skills.
 * Excellent analytical skills.
 * Excellent attention to detail.
 * Ability to work independently and as part of a team.
 * Exhibit and champion excellence in work and willingness to embrace change.
 * Flexibility with work schedule to include working overtime on a periodic basis.
 * Proficiency with Microsoft Office Applications.
 * Knowledge of additional software including Angus, Nexus, and Procore desirable.

## Description

Construction

 * Organize and maintain all project files and drawings, both paper and electronic.
 * Update and maintain Construction Department building standards, rules and regulations, preferred vendor lists, etc. and distribute accordingly.
 * Update and maintain agreements and contracts; track and communicate signature status.
 * Timely and accurately facilitate contract preparation, execution and distribution.
 * Timely and accurately code invoices, follow up with vendors for invoice corrections as directed by Construction Managers, and communicate deadlines to the Construction Department.
 * Serve as the point person for Certificate of Insurance (COI) and ensure all vendors are in current system.
 * Engage in frequent verbal and written communications with executive level business partners and tenants, representing the Company in a highly professional manner.
 * Prepare presentation materials and coordinate the preparation of Construction Department materials for periodic department and Regional meetings.
 * Review and approve Contractor access requests for correct building and project information, confirm approval for access to other tenant spaces, and timely distribute to appropriate departments.
 * Assist in the preparation of department proposals, Requests for Proposals (external), contracts, and notices.

Administrative

 * Compose, edit, and type letters, memorandums, and transmittals.
 * Compile, organize, and accurately finalize documents for signature or other distribution.
 * Maintain Department filing systems; create and maintain department files, paper and electronic and adhere to document retention and destruction procedures, as outlined in the Records Management Policy.
 * Schedule conference rooms and arrange catering and all details for meetings.
 * File and submit expense reports.
 * Manage invoices, billing, expenses, credit card statements and employee reimbursements for the Construction Department.
 * Pick up, sort, open, deliver or process, incoming and outgoing mail, packages, and internal correspondence.
 * Arrange for courier or overnight services.
 * Operate office equipment such as copiers/scanners/plotters, all conference room audio visual presentation equipment and telephones with voice mail capabilities.
 * Submit requests/order supplies as needed.

Region/Building Specific Functions:

 * Provide relief to the Receptionist(s) as part of the Administrative team.
 * Special projects or assignments as requested by departmental staff.
 * Perform other duties as assigned by Manager., * Involves work of a general office nature usually performed sitting such as operation of a computer and telephone.
 * Involves work of a general office nature usually performed standing such as operation of a fax, printer, and copier machine.
 * Involves movement between departments to facilitate work.

Internal and External Contacts:

 * External: As a member of the Construction Department, the Support Specialist will support communications regularly, interacting with representatives of public agencies, architects and design professionals, prospective tenants, and contractors.
 * Internal: All members of the BXP organization.

Reporting Structure:

 * Directly supports the Construction Department and reports to the Construction Department Head who provides guidance, coordinates, evaluates, and monitors work performance.