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Agent guide: [/agents.md](https://www.wearedevelopers.com/agents.md). --- # Microsoft 365 Knowledge Management and Records Specialist - **Company:** CLVG Consulting Inc. - SBA 8(a), WOSB - **Location:** Arlington, VA, United States - **Experience:** Expert - **Contract:** Permanent contract - **Skills:** Microsoft Windows, Data Analysis, Information Systems, System Configuration, Data Migration, Data Security, Information Management, Knowledge Management, Metadata, Power BI, DataOps, Microsoft SharePoint, Microsoft Power Automate, Office365, Microsoft Fabric, Information Technology - **Published:** September 15, 2026 - **Apply:** https://www.disabledperson.com/jobs/75179003-microsoft-365-knowledge-management-and-records-specialist ## About the Role We are seeking an on-site, detail-oriented MS365 Knowledge Management and Records Specialist to modernize, govern, and maintain a secure SharePoint Online environment. In this mid-level role, you will restructure information architecture, migrate and organize content, automate collaboration and document-lifecycle processes, and implement records retention and compliance controls. The ideal candidate has hands-on experience with SharePoint Online, Microsoft Purview, Power Automate, and Power BI in a federal, defense, or other regulated environment. This full-time position is located on-site in Crystal City, Virginia. Applicants must hold an active Secret security clearance., * Citizenship: Must be a U.S. citizen. * Clearance: Must hold an active Secret security clearance. * Education: Bachelor's degree from an accredited institution in information management, information systems, computer science, business administration, or a related field. * Experience: At least five years of professional experience in knowledge management, records management, information management, SharePoint administration, or related data operations, preferably in a federal, defense, or military headquarters environment. * Technical proficiency: Demonstrated experience configuring and administering SharePoint Online sites, permissions, document libraries, lists, content types, metadata, views, navigation, and modern web parts. * Microsoft 365 skills: Hands-on experience developing Power Automate cloud flows, creating Power BI reports and dashboards, and configuring Microsoft Purview retention and sensitivity controls. * Records compliance: Working knowledge of federal records-management requirements, NARA guidance, records schedules, file plans, disposition processes, and Microsoft Purview Records Management. Core Competencies: Exceptional attention to detail, strong cross-functional communication skills, and the ability to work effectively on-site in a fast-paced, mission-critical environment. Preferred Qualifications: Microsoft certifications related to SharePoint, Power Platform, or Microsoft Purview; experience supporting federal organizations; and experience conducting SharePoint migrations, records inventories, or user training. ## Description SharePoint Architecture & Data Migration * Design and restructure SharePoint Online sites, document libraries, content types, metadata, taxonomy, and navigation to align with client information-management standards and improve search, discoverability, and operational efficiency. * Plan and execute structured content migrations from legacy file shares and collaboration platforms into secure, standardized SharePoint Online environments, including inventory, mapping, validation, and post-migration quality checks. * Conduct content inventories and coordinate approved cleanup, de-duplication, remediation, and disposition activities to improve data quality, support compliance, and reduce unnecessary storage. Process Design & Workflow Automation * Assess current workflows and stakeholder requirements, then design and document standardized processes for creating, reviewing, approving, publishing, and maintaining official content across directorates. * Design, build, test, document, deploy, and maintain Power Automate cloud flows for task routing, review and approval processes, notifications, and document-lifecycle management. * Identify process bottlenecks, recommend improvements, and implement practical solutions that support efficient operations in a military headquarters environment. Records Management & Compliance * Implement and administer records-management policies, file plans, retention schedules, and disposition procedures in accordance with applicable federal requirements, NARA guidance, and agency policies. * Configure and administer Microsoft Purview retention labels, sensitivity labels, retention policies, and disposition-review workflows to support records governance, information protection, and regulatory compliance. * Maintain organized, searchable repositories and support records searches, audits, data calls, Freedom of Information Act requests, and Congressional inquiries by locating and compiling responsive information. Analytics & Reporting * Develop and maintain Power BI dashboards and reports using SharePoint and Microsoft 365 data to track site health, user adoption, storage utilization, workflow performance, and records-compliance metrics. * Present actionable data insights to leadership to drive continuous improvement in information sharing. ## Related Videos - [A Data Mesh needs Open Metadata](https://www.wearedevelopers.com/videos/505-a-data-mesh-needs-open-metadata) - [Beyond Dashboards: Fixing Text-to-SQL with Semantic RAG](https://www.wearedevelopers.com/videos/2036-beyond-dashboards-fixing-text-to-sql-with-semantic-rag) - [The Future of Knowledge Retention: AI-Driven HR Transformation](https://www.wearedevelopers.com/videos/100047-the-future-of-knowledge-retention-ai-driven-hr-transformation) - [Crafting Custom Frameworks with Rust: A Deep Dive into Procedural Macros](https://www.wearedevelopers.com/videos/849-crafting-custom-frameworks-with-rust-a-deep-dive-into-procedural-macros) - [Develop enterprise-ready applications for Microsoft Teams with Azure resources on modern web technologies](https://www.wearedevelopers.com/videos/187-develop-enterprise-ready-applications-for-microsoft-teams-with-azure-resources-on-modern-web-technologies) - [REST, GraphQL, gRPC, and more: A comparison of modern API styles](https://www.wearedevelopers.com/videos/100247-rest-graphql-grpc-and-more-a-comparison-of-modern-api-styles) ## Related Articles - [What Are The Top Skills Required For Azure Developers?](https://www.wearedevelopers.com/magazine/77-what-are-the-top-skills-required-for-azure-developers) - [Best Companies to work for in London: Top 25 Companies in 2023](https://www.wearedevelopers.com/magazine/187-best-companies-to-work-for-in-london-top-25-companies-in-2023) - [A Guide to Green Tech and Green IT Careers](https://www.wearedevelopers.com/magazine/374-a-guide-to-green-tech-and-green-it-careers) - [Everything a Developer Needs to Know About MCP with Neo4j](https://www.wearedevelopers.com/magazine/604-everything-a-developer-needs-to-know-about-mcp-with-neo4j) - [Coffee with Developers - Maria Apazoglou - Making AI understandable for all in production](https://www.wearedevelopers.com/magazine/475-coffee-with-developers-maria-apazoglou-making-ai-understandable-for-all-in-production) - [Dev Digest 121 - AI goes offline](https://www.wearedevelopers.com/magazine/456-dev-digest-121-ai-goes-offline)