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# Part-Time Maintenance Administrator

- **Company:** Sanders & Co
- **Location:** Northolt, UK
- **Contract:** Permanent contract
- **Skills:** Microsoft Office, Electronic Filing System, Information Technology
- **Published:** September 29, 2026
- **Apply:** https://www.indeed.com/viewjob?jk=6b7cac2b94dbcff4

## About the Role

Essential

 * Excellent written and verbal communication skills.
 * Strong organisational skills with the ability to prioritise a varied workload.
 * Excellent attention to detail.
 * Confident using Microsoft Office and computer systems.
 * Friendly, professional and customer-focused manner.
 * Ability to work independently and manage multiple tasks.

Desirable

 * Previous experience within property management, estate agency, facilities management or a maintenance administration role.

## Description

This is an office-based role where you will be responsible for coordinating property maintenance, ensuring compliance requirements are met, and providing excellent customer service to landlords, tenants and contractors.

The successful candidate will be the main point of contact for maintenance enquiries during their working days and will play a key role in ensuring repairs are completed efficiently and compliance deadlines are never missed., Maintenance

 * Receive and log maintenance requests from tenants.
 * Arrange repairs and maintenance appointments with approved contractors.
 * Coordinate appointments between tenants, landlords and contractors.
 * Track all maintenance work orders from initial report through to completion.
 * Chase contractors for progress updates and completion dates.
 * Ensure completed works are signed off and closed promptly.

Compliance

 * Schedule routine compliance inspections including:
 * Gas Safety Certificates
 * Electrical Installation Condition Reports (EICRs)
 * Energy Performance Certificates (EPCs)
 * Other statutory property compliance requirements
 * Monitor upcoming expiry dates and maintain a compliance calendar.
 * Chase contractors for completed certificates.
 * Ensure all compliance documentation is received, checked and correctly filed.

Record Keeping

 * Maintain accurate property and maintenance records using Alto property management software.
 * Upload and file compliance certificates and maintenance documents.
 * Record repair costs and maintain accurate maintenance histories.
 * Keep electronic filing systems organised and up to date.
 * Produce reports and update internal maintenance records where required.

Customer Service

 * Respond professionally to telephone calls and emails.
 * Deal with maintenance and general lettings enquiries.
 * Book inspections, contractor visits and appointments.
 * Provide regular updates to landlords and tenants regarding ongoing repairs.
 * Act as the central point of contact for maintenance matters.