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# HR Data Management Specialist

- **Company:** TOPPAN Packaging Americas.
- **Location:** Charlotte, NC, United States
- **Experience:** Experienced
- **Contract:** Permanent contract
- **Skills:** Microsoft Office, Time Tracking Software, Automated Data Processing (ADP), HR Software, Workday Onboarding, Data Management, Workday HRIS, Core HR, Workday
- **Published:** September 20, 2026
- **Apply:** https://www.indeed.com/viewjob?jk=49aa4d8b571f35bf

## About the Role

* Prefer Bachelor's degree in Human Resources, Business Administration, or a related field.
 * 2-4 years of experience in HR or employee services roles.
 * Excellent verbal and written communication skills, with the ability to interact effectively with employees at all levels.
 * Strong problem-solving skills and the ability to handle sensitive and confidential information with discretion.
 * Highly organized with the ability to manage multiple tasks and priorities simultaneously.
 * Proficiency in HRIS systems, Microsoft Office Suite, and other relevant software.
 * Strong interpersonal skills and a customer-service-oriented mindset.
 * Keen attention to detail and accuracy in all tasks.

## Description

The HR Data Management Specialist plays a critical role in supporting core HR processes and maintaining accurate employee data within Toppan's HRIS systems (Workday HR, UKG Time & Attendance, and ADP Payroll). This position is responsible for executing day-to-day HR transactions, ensuring compliance with company policies, and delivering high-quality service to employees and internal stakeholders. The ideal candidate is detail-oriented, process-driven, and comfortable working with HR systems and confidential information

What you'll be doing:

 1. High-Volume Data Entry & Employee Transactions
 * Entering new hires in Workday and ADP Lyric (when Workday onboarding is incomplete)
 * Processing or verifying employee lifecycle changes in Workday:
 + Promotions, transfers, terminations
 + Leaves of absence (LOA) and returns (RFL) and verifying that data is correct
 * Managing compensation updates and verifying union assignments
 * Validating new hire personal information

 2. Benefits Administration & Vendor Auditing
 * Ongoing auditing of benefits across ADP and multiple vendors (Empower, Aptia, Optum, Manulife)
 * Extracting and validating employee elections via Benefits Data Management
 * Processing benefit changes directly in ADP
 * Reviewing daily benefits files and resolving:
 + Invalid or "needs attention" transactions
 + Overlapping coverage dates
 + Payroll sync failures
 * Managing ongoing data cleanup

 3. Data Reconciliation & Reporting
 * Pulling and analyzing census reports to reconcile Workday vs ADP data
 * Tracking and auditing all data changes within ADP
 * Investigating discrepancies across systems and ensuring alignment
 * Addressing issues where transactions complete but do not reflect in employee records

 4. File Monitoring & Error Resolution
 * Daily review of HR inbound interface files
 + Identifying and resolving

 4. Backup to other HR team members
 * Ticket review
 * Toppan Benefits inbox
 * Invoices/payments/Coupa
 * Research employee issues
 * Base Rate Sheet updates/changes
 * Assistance with OE and Merit, if needed

 5. Project Work
 * As assigned