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# IT Administrator Specialist

- **Company:** National Fuel Gas
- **Location:** Williamsville, NY, United States
- **Experience:** Experienced
- **Salary:** $52,874.0 - $62,213.0
- **Contract:** Permanent contract
- **Skills:** Microsoft Word, Microsoft Excel, Microsoft Outlook, Cyber Security, Microsoft Office, Information Technology, People Soft
- **Published:** September 2, 2026
- **Apply:** https://www.indeed.com/viewjob?jk=c5798ddb9967ca0d

## About the Role

* High school diploma or equivalent required; Associate degree in Business Administration, Accounting, Information Technology, or a related field preferred.
 * 3+ years of experience in administrative support, office administration, financial administration, mailroom operations, or a related field.
 * Experience processing purchase orders, invoices, expense reports, or other financial transactions.
 * Strong organizational and multitasking skills with the ability to manage competing priorities and deadlines.
 * Excellent written, verbal, and interpersonal communication skills.
 * Demonstrated attention to detail and accuracy.
 * Proficiency with Microsoft Office, including Outlook, Word, Excel, and Teams.
 * Ability to work independently while maintaining a high level of professionalism and customer service.

PREFERRED QUALIFICATIONS:

· Experience with PeopleSoft or a similar enterprise financial system.

· Previous administrative support experience for executive or senior leadership teams.

· Experience with procurement, inventory management, vendor coordination, or shipping operations.

· Familiarity with corporate mail handling and package tracking processes.

· Experience in a utility, energy, or other corporate business environment.

· Ability to handle sensitive or confidential information with discretion.

## Description

The IT Administrative Specialist serves as a key administrative resource supporting departmental operations, financial

processes, executive coordination, and office logistics.

Administrative & Financial Support:

 * Process and maintain IT purchase orders, invoices, expense reports, and related financial transactions within the PeopleSoft financial system.
 * Reconcile IT purchases and invoices to support accurate budget tracking and financial reporting.
 * Provide calendar management, meeting coordination, and administrative support for the Managing Director and Chief Information Security Officer.
 * Assist with departmental communications, documentation, records management, and general office administration.
 * Monitor and replenish office supply inventories while coordinating procurement activities as needed.

Mailroom & Office Operations:

 * Receive, sort, and distribute incoming USPS mail for the Main Office location.
 * Coordinate the processing, tracking, and distribution of outgoing company mail and shipments.
 * Schedule and monitor package deliveries and pickups with vendors including UPS, FedEx, USPS, and other carriers.
 * Maintain shipment records, tracking information, and related logistics documentation.
 * Monitor inventory levels for office printers and printing supplies and coordinate replenishment activities.
 * Serve as a primary point of contact for mailroom operations, shipping coordination, and office logistics support.