> Markdown version of [/jobs/ext/3539884-manager-of-operations-staffing-contract-administration-remote-in-united](https://www.wearedevelopers.com/jobs/ext/3539884-manager-of-operations-staffing-contract-administration-remote-in-united). Every page supports `.md` or `Accept: text/markdown`. Links point to the HTML versions so they work for humans too. Agent guide: [/agents.md](https://www.wearedevelopers.com/agents.md).

---

# Manager of Operations-Staffing & Contract Administration (remote) in United

- **Company:** Energy Jobline
- **Location:** United States (Remote available)
- **Experience:** Experienced
- **Salary:** $90,000.0
- **Contract:** Permanent contract
- **Skills:** Microsoft Word, Microsoft Excel, Microsoft Windows, Microsoft Outlook, Document Management Systems, Electronic Signatures, Routing, SAP (Applications), Microsoft SharePoint, User Provisioning Software, Fieldglass, DocuSign
- **Published:** October 2, 2026
- **Apply:** https://www.energyjobline.com/job/manager-operations-staffing-contract-administration-remote-united-31816159

## About the Role

* Hands on experience administrating Job Diva is required.
\n

 * Minimum 5-7 years of progressively responsible experience inside staffing and recruiting industry.
\n

 * At least two years of experience coordinating or supervising administrative staff, including work allocation, quality review, cross-training, and deadline management.
\n

 * Demonstrated experience with contract routing, electronic signatures, records management, audit support, invoicing workflows, and process documentation.
\n

 * Experience with DocuSign, SAP Fieldglass, and Microsoft 365 experience are strongly .
\n

 * Strong working knowledge of Microsoft Word, Excel, Outlook, Teams, SharePoint, and document repositories.
\n

 * Exceptional attention to detail, organization, follow-through, discretion, written communication, and stakeholder service.
\n

 * Ability to manage competing priorities, identify control gaps, maintain accurate records, and escalate issues without exceeding assigned authority.
\n, Bachelor's degree in a relevant field or comparable work experience.

## Description

The Manager of Operations - Staffing & Contract Administration is responsible for the reliable, compliant, and efficient execution of divisional administrative operations. The role provides hands-on leadership to two administrative team members and serves as the primary operational coordinator across contract administration, workforce systems, document control, VMS activity, audits, invoicing support, marketing coordination, and recurring business processes. The Manager will translate approved corporate and divisional requirements into consistent administrative workflows, maintain accurate records, monitor deadlines, and escalate exceptions to the appropriate decision-maker., * Review, code, and route monthly invoices and related expense documentation in accordance with approved procedures and authorization limits.
\n

 * Maintain trackers for permanent-placement and conversion fees and provide accurate updates for billing and commission administration.
\n

 * Support quarterly and annual Finance, HR, compliance, and system audits by assembling requested records, validating completeness, and resolving documentation gaps.
\n

 * Monitor evidence for user provisioning, deprovisioning, assignment setup, and offboarding controls; escalate exceptions and overdue corrective actions.
\n

\n

\n

Corporate HR Coordination, Non-HR Role

\n
\n

 * Serve as the division's administrative point of contact with Corporate HR for routine questions, forms, status checks, and process coordination.
\n

 * Forward employee-relations matters, policy questions, accommodation requests, complaints, investigations, compensation matters, leave determinations, and compliance concerns directly to Corporate HR and division leadership.
\n

 * Provide requested records and factual operational information to Corporate HR while maintaining confidentiality and appropriate access controls.
\n

\n

\n

Marketing, Events, and Cross-Functional Coordination

\n
\n

 * Coordinate with Corporate Marketing and division leadership on approved communications, website updates, LinkedIn postings, marketing materials, and administrative requests.
\n

 * Develop and maintain a marketing calendar of events and activities. Work with various teams in the division coordinating the publication of white papers, blogs, and website updates.
\n

 * Administer conference and event logistics, including contracts, approved payments, document retention, schedules, and coordination with internal stakeholders.
\n

 * Work effectively with Corporate HR, Legal/Risk, Finance, Procurement, IT, Compliance, Marketing, account executives, recruiters, hiring managers, clients, and external vendors.
\n