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# Information Services Coordinator

- **Company:** Nibco Inc
- **Location:** Elkhart, IN, United States
- **Experience:** Experienced
- **Contract:** Permanent contract
- **Skills:** Microsoft Word, Microsoft Excel, Microsoft Outlook, Information Systems, Microsoft Office, Microsoft PowerPoint, Presentation Programs
- **Published:** October 4, 2026
- **Apply:** https://www.careerjet.com/job/us54fe9a8cd171554c0f38a5362f4266c1/eaa

## About the Role

* 3+ years administrative, operations coordination, finance support, or IT department support experience preferred.
 * Experience supporting technical teams and working with vendor invoices, budgets, or asset tracking systems desirable.

EDUCATION:

 * High school diploma required; Associate's degree in Business Administration, Information Systems, Finance, or related field preferred.

TRAINING AND SKILLS:

 * Strong organization, prioritization, and attention to detail.
 * Excellent written and verbal communication skills.
 * Advanced Microsoft Office proficiency (Excel, Word, Outlook, PowerPoint).
 * Ability to manage multiple priorities and maintain confidentiality.
 * Analytical thinking and cross-functional collaboration capability.
 * Core strengths: Adaptability, Accountability, Problem Solving, Teamwork, Initiative, Communication Effectiveness.

PHYSICAL DEMANDS / ENVIRONMENTAL FACTORS:
Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.

## Description

Financial & Vendor Coordination

 * Support telecom, infrastructure, software, and services charge-back tracking.
 * Validate vendor invoices, code and submit invoices to Accounts Payable, coordinate corrections, and assist with contract tracking and renewals.
 * Monitor departmental spending and support monthly budget tracking and variance reporting.
 * Partner with Finance to ensure timely invoice processing and reconciliation.

Operational Support & Reporting

 * Maintain tracking for budgets, assets, inventories, and operational metrics.
 * Support lifecycle visibility for hardware, software licenses, and subscriptions.
 * Prepare dashboards, reporting materials, and governance documentation supporting audit readiness and leadership decision-making.

Leadership & Department Support

 * Coordinate leadership schedules, meetings, travel logistics, and communications.
 * Support IS team-building activities and department meeting logistics and event details, including catering, materials preparation, room setup, and vendor coordination as needed.
 * Prepare presentations, executive reporting materials, newsletters, and departmental updates.
 * Maintain organized documentation repositories and serve as coordination point between IS teams, vendors, and business stakeholders.

Process Improvement & Administrative Excellence

 * Identify opportunities to streamline administrative workflows and reporting processes.
 * Maintain high accuracy across financial tracking, documentation, and operational support activities.
 * Support continuous improvement initiatives across IS administrative operations.