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# Data Coordinator- Part time

- **Company:** SUNSHINE DIVISION, INC.
- **Location:** Portland, OR, United States
- **Salary:** $52,000.0
- **Contract:** Permanent contract
- **Skills:** Spreadsheets, Databases, Microsoft Office, Operational Data Store, Raiser's Edge, Data Management
- **Published:** October 7, 2026
- **Apply:** https://www.indeed.com/viewjob?jk=3b92fa9925e03d46

## About the Role

Sunshine Division is looking for a detail-oriented, data-minded team member to support donor and program data tracking, accuracy, and reporting. This role is a great fit for someone who enjoys clean data, clear processes, accurate records, and mission-driven work. You will help maintain our donor database, support reporting needs, and ensure information is accurate, useful, and protected., * Associate's degree preferred; equivalent education, training, or experience will be considered.

 * At least one year of data management, database administration, administrative reporting, or related experience.
 * Comfort using Microsoft Office and learning donor database, CRM, fundraising, event, and reporting systems.
 * Strong attention to detail and a commitment to accurate, timely data entry.
 * Ability to handle confidential donor, client, household, and organizational information with care.
 * Clear written and verbal communication skills, with a professional and donor-friendly approach.
 * Ability to work collaboratively across departments while keeping tasks organized and moving forward.
 * Multilingual skills or lived experience in communities we serve are a plus.

Work Environment & Physical Requirements

 * Office-based role with regular computer, email, phone, messaging, and data-entry work.
 * Requires regular movement throughout an office environment and prolonged periods sitting or standing at a desk.
 * Must be able to occasionally lift, carry, push, or pull up to 50 pounds.
 * Infrequent day-trip travel may be required, up to 5% of the position.
 * Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties., * Associate (Preferred)

Experience:

 * Data management or related: 1 year (Required)

License/Certification:

 * Drivers license (Required)

## Description

* Maintain accurate, donor, gift, program, and operational data in applicable databases, spreadsheets, and tracking systems.
 * Enter donations, pledges, in-kind gifts, donor updates, and related information accurately and consistently.
 * Help keep records clean, current, and well-organized, including contact information, giving history, household details, program activity, and duplicate-record cleanup.
 * Support donor stewardship by helping generate, review, and send acknowledgment letters, tax receipts, thank-you communications, and donor follow-up materials.
 * Assist Development, Finance, Operations, and Program staff with reconciliation, record clarification, data exports, and reporting.
 * Respond professionally to donor questions, tax-deduction clarifications, internal information requests, and other service needs.
 * Help organize non-donor data from across Sunshine Division, including pantry visits, home delivery activity, food distribution participation, client service counts, and other program or operational information.
 * Prepare basic exports, lists, summaries, and reports for grants, board updates, fundraising communications, financial analysis, internal planning, and operational decision-making.
 * Work with program, operations, finance, and development staff to improve consistency in shared tracking tools and make information easier to access and use.
 * Document routine data-entry procedures, naming conventions, source locations, and reporting processes so information can be maintained consistently across departments.
 * Protect confidential donor, client, household, and organizational data by following privacy, security, and access-control expectations.
 * Provide backup data-entry and administrative support for fundraising event software, including registrations, sponsorship records, and event reports.
 * Coordinate with IT and Finance on system upgrades, integrations, and security protocols.