> Markdown version of [/jobs/ext/4053409-junior-hr-systems-operations-specialist](https://www.wearedevelopers.com/jobs/ext/4053409-junior-hr-systems-operations-specialist). Every page supports `.md` or `Accept: text/markdown`. Links point to the HTML versions so they work for humans too. Agent guide: [/agents.md](https://www.wearedevelopers.com/agents.md). --- # Junior HR Systems & Operations Specialist - **Company:** Holzkern - **Location:** Wien, Austria (Remote available) - **Experience:** Starter - **Salary:** €33,000.0 - **Contract:** Permanent contract - **Skills:** Artificial Intelligence, Identity and Access Management, Machine Learning, Time Tracking Software, HR Software, Data Management - **Published:** October 19, 2026 - **Apply:** https://www.indeed.com/viewjob?jk=49575bfb624febbe ## About the Role Experience matters less than the right working style and the mindset to grow with us. A hands-on mentality is a must. * At least two years of experience in HR * Confident in English (B2); confident in German (B2) communication * You are AI-native and constantly experiment with new AI models, tools, agents, and technologies * You are highly structured and precise - errors matter in this role * You are comfortable with detailed, recurring administrative work and understand its importance for a well-functioning HR setup * You enjoy working with software, tools, data, and systems * You spot what's missing or wrong and would rather build a process once than repeat manual work * You want to build structured systems, clear processes, and consistent follow-through, even where they don't exist yet * You handle confidential information with care and discretion * You are motivated to build expertise step by step, embrace challenges, and thrive in imperfect systems ## Description * Maintain employee master data: working time, absences, vacations, sick leave, role and contract information * Monitor time tracking; follow up on missing or incorrect entries within defined deadlines * Create and check employee accounts before each start date * Identify and fix data errors; improve data quality continuously * Support system imports, exports, recurring updates, and access management * Handle all HR data with confidentiality and care Preboarding & Offboarding * Ensure every new employee is set up correctly and completely before day one. Check that all required documents are collected, complete, and filed * Track preboarding task lists to 100% - no entry left incomplete * Coordinate administrative exit: documents, time balances, certificates, access removals * Improve checklists and process workflows with every cycle Documents, Templates & Employee Files * Prepare standard HR documents from templates * Keep digital employee files complete and correctly structured * Improve templates to reduce errors and manual effort * Track and fix recurring documentation gaps Reporting & Internal Communication Support * Prepare accurate HR operations data for internal reporting * Support slides for All Hands Calls and management updates - turn complex topics into clear visuals * Ensure all numbers and data sources are verified before publication Process Improvement & Workflow Optimization This is a core ownership area. Every recurring manual process in HR is in scope - preboarding checklists, document workflows, recurring requests, data correction routines, and more. * Identify recurring manual tasks and systematically reduce them * Document how current workflows run before changing them; measure impact after * Build templates, checklists, and automations so the same work is never started from scratch twice * Suggest simpler or automated alternatives for repetitive admin work * Turn common incoming HR requests into templates and self-service answers so they stop generating individual handling * Flag systemic problems instead of solving the same issue repeatedly, We'll review your application carefully and you'll usually receive initial feedback from us within 5 days. * Developing a use case We'd like to find out more about your working style and your ideas through a practical task. * Getting to know each other If your profile is a good fit for the role, we'll invite you to a face-to-face interview. * Another interview if required Depending on the role and team, an additional meeting may be useful so that we can get to know each other even better. * Our joint decision You choose us - and we choose you. * Your start at Holzkern Once you've accepted the offer, we'll guide you through the next steps and work with you to prepare for your start in #TeamHolzkern.