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Agent guide: [/agents.md](https://www.wearedevelopers.com/agents.md). --- # AI Implementation & Operations Manager - **Company:** Forest Home, Inc. - **Location:** Edmond, OK, United States - **Salary:** $24,960.0 - **Contract:** Permanent contract - **Skills:** Artificial Intelligence, Project Management Software, Systems Integration, Zapier, Api Management - **Published:** October 14, 2026 - **Apply:** https://www.indeed.com/viewjob?jk=4f854887dddaaee2 ## About the Role * Demonstrated experience implementing AI assistants or agents that use connected business tools. * Hands-on experience with connectors and Zapier integrations. * Ability to build, troubleshoot, and maintain workflows involving email, calendars, CRM systems, and task management. * Strong understanding of permissions, confidential information, and human approval points. * Experience managing inboxes, calendars, and competing priorities. * Strong Canva, social media, and email marketing skills. * Excellent written English and careful proofreading. * Ability to organize scattered information into clear, usable systems. * Strong judgment, initiative, and reliable follow-through. * Availability for agreed working hours with overlap in U.S. Central Time. Preferred experience: * Real estate, property management, or transaction support. * Coaching, consulting, or personal brands. * API integrations and troubleshooting beyond standard connector settings. * Executive operations or project management. The Person I'm Looking For You can see the larger business picture while staying attentive to details. ## Description This role combines AI implementation, operations, executive assistance, and marketing. You should be comfortable understanding a business need, recommending a solution, building it, testing it, and maintaining it. The Main Objective Help me spend less time managing scattered information and repetitive tasks by creating systems that: * Bring my real estate emails into one organized workspace. * Help review, prioritize, summarize, and act on incoming information. * Maintain my schedules, appointments, deadlines, and follow-up tasks. * Support consistent marketing for real estate and coaching. * Allow specialized AI assistants to work together through connectors and automation. * Give me clear visibility into what needs my attention. I need someone who can think ahead, ask useful questions, and turn ideas into working processes., * Email assistant: organizes messages, summarizes conversations, identifies action items, and prepares replies. * Scheduling assistant: identifies scheduling requests, checks availability, and helps coordinate appointments. * Real estate operations assistant: tracks inquiries, property tasks, important dates, and outstanding follow-ups. * Marketing assistant: drafts and repurposes content, supports campaigns, and maintains the marketing calendar. * Coaching assistant: helps organize inquiries, onboarding, appointments, and client communications. For each assistant, establish its instructions, information sources, tools, permissions, handoffs, and review requirements. Determine when a task needs AI reasoning, when a straightforward automation is sufficient, and when human judgment is required. Connect My Tools and Information * Use connectors, Zapier, and other appropriate integrations to connect email, calendars, files, CRM systems, forms, and task management tools. * Recommend a practical setup based on my existing tools and business needs. * Build workflows that allow information to move between systems without repeated manual entry. * Test for duplicate records, missing information, failed actions, and incorrect routing. * Document the setup, costs, dependencies, and maintenance requirements. * Monitor workflows and resolve problems after implementation. Consolidate and Manage Real Estate Email * Review my existing email accounts and recommend a unified workspace. * Preserve the original account identity, so replies come from the appropriate address. * Organize messages by business, property, contact, priority, and action needed. * Use AI to prepare summaries, identify deadlines, draft responses, and create follow-up tasks. * Provide a concise daily briefing showing urgent issues, decisions needed, and outstanding commitments. * Establish clear rules for what can be handled independently and what requires my review. Maintain Schedules and Follow-Through * Maintain my business calendars and coordinate appointments. * Track showings, meetings, coaching sessions, project deadlines, and follow-up dates. * Identify scheduling conflicts and allow appropriate preparation and travel time. * Turn commitments from emails and meetings into tracked tasks. * Follow up on outstanding items and keep me informed before deadlines are missed. Execute Marketing * Create polished Canva graphics, property promotions, coaching content, and reusable templates. * Create and schedule social media posts and short videos. * Build email campaigns, newsletters, and lead nurture sequences. * Maintain a rolling 30-day marketing calendar for both businesses. * Use AI to support content creation while checking accuracy and preserving my voice. * Track inquiries, appointments, and campaign results. Collaborate and Improve Operations * Translate my ideas into priorities, workflows, and completed projects. * Recommend improvements with a clear explanation of the benefit, cost, and effort. * Communicate proactively and flag problems early. * Provide weekly updates on completed work, system performance, results, and next priorities. * Keep systems understandable so the business is not dependent on undocumented knowledge.