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# Executive Assistant, Advancement Information Systems - University Advancement

- **Company:** Carnegie Mellon University
- **Location:** Pittsburgh, PA, United States
- **Experience:** Experienced
- **Contract:** Permanent contract
- **Skills:** Information Systems, Oracle (Applications), Salesforce.Com
- **Published:** October 29, 2026
- **Apply:** https://www.businessworkforce.com/job.asp?id=3485651506&tx=JT10496UHI&pt=1&aff=0B19D771-A501-4A5E-8338-2A822B784D54&utm_source=Job%20Feed&utm_medium=textkernel&utm_campaign=DE&utm_term=0B19D771-A501-4A5E-8338-2A822B784D54

## About the Role

* Strong initiative and the ability to work independently without losing sight of when collaboration or escalation is needed
 * Attention to detail & ability to manage multiple priorities
 * Excellent verbal and written communication skills
 * Willingness to learn and apply new skills, * Associate's degree required (bachelor's degree preferred)
 * 3-5 years of administrative support experience required
 * Experience using Oracle Financial Management System preferred
 * Experience using Salesforce preferred

A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

Requirements:

 * Successful completion of a pre-employment background check

## Description

This position will be responsible for a managing a wide variety of administrative functions for the Assistant Vice President, Advancement Information Systems. This is a great opportunity for someone who thrives in an exciting and challenging work environment.

Core responsibilities include:

 * Managing administrative responsibilities for the Assistant Vice President, Advancement Information Systems, including calendar management, communications, interacting with other members of the management team and academic community, troubleshooting problems and questions concerning office and University policies and procedures, and responding to inquiries and routine questions.
 * Preparing correspondence, reports, newsletters and other documents on behalf of the AVP.
 * Building strong relationships across the organization and proactively finding the information & resources to get things done.
 * Coordinating travel, expense reports & purchase requests for the department.
 * Creating, tracking, reviewing & monitoring purchase orders for the department in accordance with university policies & procedures.
 * Reviewing invoices for accuracy & completeness and facilitate timely payment processing.
 * Coordinating with vendors & University departments to resolve purchasing & payment-related issues.
 * Assisting with interview scheduling & onboarding of new staff to the department.
 * Ordering supplies for Advancement Information Systems department.
 * Attending various meetings within department; may serve on inter-departmental committees.
 * Communicating with high level officials both inside and outside the university.
 * Providing information & guidance regarding departmental & university policies & procedures to staff.
 * Other duties as assigned.

Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.