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# Administrative Assistant - Invoicing & ERP Systems

- **Company:** Zodiac Healthcare
- **Location:** Los Angeles, CA, United States
- **Experience:** Experienced
- **Salary:** $45,760.0
- **Contract:** Permanent contract
- **Skills:** Microsoft Excel, Spreadsheets, Netsuite, SAP (Applications)
- **Published:** October 13, 2026
- **Apply:** https://www.indeed.com/viewjob?jk=295f6bdb61fc0374

## About the Role

* 2-4 years of experience in office administration, office management, accounting support, or invoice processing.
 * Experience processing invoices and maintaining accurate administrative or financial records.
 * Hands-on experience with at least one ERP or accounting system, such as SAP, NetSuite, Concur, or a similar platform.
 * Familiarity with Bill.com is preferred.
 * Basic proficiency in Microsoft Excel.
 * Understanding of invoice submission, tracking, and documentation workflows.
 * Strong organizational skills and attention to detail.
 * Good communication, time-management, and problem-solving skills.
 * Ability to work onsite in Los Angeles, California, Monday through Friday., * How many years of experience do you have in office administration, office management, invoice processing, or accounting support?
 * Have you processed invoices and maintained financial or administrative records?
 * Which ERP or accounting system have you used professionally? (SAP, NetSuite, Concur, Bill.com, or another system)
 * Do you have experience with accounts payable (AP) or accounts receivable (AR)?
 * What is the best email id & Contact Number ?

## Description

* Manage daily administrative and office support activities to ensure smooth operations.
 * Collect, review, organize, and maintain invoices and supporting documentation.
 * Enter invoice details accurately and verify information for completeness and accuracy.
 * Submit invoices through designated accounting or invoice management systems within required timelines.
 * Track invoice status, follow up on pending items, and maintain organized records.
 * Assist with basic accounting support, including invoice reconciliation and accounts payable or accounts receivable documentation, as applicable.
 * Maintain electronic and physical files, financial records, and other administrative documents.
 * Use ERP or accounting platforms such as SAP, NetSuite, Concur, or similar tools for administrative and invoicing tasks.
 * Use Microsoft Excel for data entry, tracking, maintaining spreadsheets, and basic reporting.
 * Coordinate with internal teams and relevant stakeholders to resolve documentation discrepancies.
 * Handle routine office correspondence, data entry, and other administrative duties as needed.
 * Maintain confidentiality and ensure accurate recordkeeping.