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# Maintenance Administrator

- **Company:** Renard's Cheese
- **Location:** Algoma, WI, United States
- **Experience:** Starter
- **Salary:** $45,760.0 - $52,000.0
- **Contract:** Permanent contract
- **Skills:** Microsoft Word, Microsoft Excel, Microsoft Outlook, Computerized Maintenance Management Systems, Databases, Microsoft Office, Electronic Filing System
- **Published:** October 20, 2026
- **Apply:** https://www.indeed.com/viewjob?jk=3697026ace1ddc1a

## About the Role

+ High school diploma or GED required; office management, or a related field preferred.
 * Experience:
 + 1 to 3 years of administrative support, office coordination, or facilities/maintenance clerical experience preferred.
 * Technical Skills:
 + Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
 + Experience navigating a CMMS platform or enterprise resource planning (MaintainX).
 * Soft Skills:
 + Strong organizational skills and acute attention to detail.
 + Effective verbal and written communication skills.
 + Ability to multitask and stay calm under pressure in a fast-paced environment.

Physical Demands & Work Environment

 * Primarily office/desk-based work (sitting, typing, phone usage), with occasional walking to facility storage rooms or shop floors.
 * Ability to occasionally lift or move light office or maintenance inventory items (up to 2530 lbs).
 * May occasionally assist with a maintenance project that requires a second set of hands

## Description

The Maintenance Administrator ensures the smooth day-to-day operation of the maintenance team by managing work orders, updating computerized maintenance management systems (CMMS), and coordinating vendor services., * Work Order & CMMS Management:

 + Receive, log, prioritize, and assign maintenance requests using a Computerized Maintenance Management System (MaintainX).
 + Track active work orders from initiation to sign-off and follow up on overdue or delayed tasks.
 + Update maintenance records and asset history databases.

*
Vendor & Contractor Coordination:

 + Contact outside service providers and vendors to schedule repairs, maintenance visits, or inspections.
 + Collect quotes, process purchase orders (POs), and submit invoices for reconciliation and billing verification.
 + Schedules vehicle maintenance appointments and assists with coordinating drop off and pick up of vehicles
 + Walks the grounds to assess needs for landscaping, snow removal, etc.

*
Administrative & Clerical Support:

 + Maintain physical and digital filing systems for warranties, service contracts, safety inspections, and compliance logs.
 + Prepare routine reports and meeting agendas for the maintenance team..

*
Inventory & Supplies:

o Track stock levels of routine maintenance supplies, spare parts, and safety equipment.

o Submit reorders and coordinate deliveries.