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# Software Vendor Management Specialist

- **Company:** ONE STOP COLLECTIBLE CORP
- **Location:** Eugene, OR, United States
- **Experience:** Experienced
- **Salary:** $55,000.0 - $65,000.0
- **Contract:** Permanent contract
- **Skills:** Microsoft Excel, Software as a Service, Cyber Security, Productivity Software, Single Sign-On, Software Deployment
- **Published:** October 27, 2026
- **Apply:** https://startup.jobs/software-vendor-management-specialist-hsi-10615564

## About the Role

This role is ideal for someone who enjoys creating order, keeping track of details, and making sure nothing falls through the cracks. You don't need a technical IT background, but you should be comfortable working with software vendors, financial information, established processes, and multiple deadlines at once., * 2+ years of experience in vendor administration, contract administration, purchasing, accounting/financial administration, or another detail-oriented administrative role involving recordkeeping, tracking, and follow-up.

 * Associate degree, relevant coursework, or comparable experience in Business Administration, Accounting, Finance, or a related field; bachelor's degree preferred.
 * Strong attention to detail and a demonstrated ability to maintain accurate records.
 * Strong organization and follow-through, with the ability to manage multiple deadlines, vendors, and open items at the same time.
 * Working knowledge of basic accounting concepts, including general ledger (GL) codes and expense classification.
 * Experience reviewing or researching expenses, invoices, credit card activity, financial transactions, or similar records.
 * Strong written and verbal communication skills and the ability to work effectively with vendors and internal teams.
 * Proficiency with Microsoft Excel and standard business productivity tools.
 * Ability to learn and consistently follow established processes and documentation requirements

Nice to Have

 * Experience with Sage or similar accounting software.
 * Experience supporting software/SaaS vendors, contracts, renewals, or vendor audits.
 * Familiarity with service-level agreements (SLAs) and key performance indicators (KPIs).
 * Familiarity with software vendor security-review or approval processes.
 * General familiarity with software and common IT terminology.

## Description

* Maintain accurate records of software vendors, contracts, renewal dates, costs, and supporting documentation.
 * Track contract and renewal timelines and coordinate with vendors and internal software owners to keep required activities on schedule.
 * Monitor required IT security reviews for new and renewing software vendors, ensuring reviews are initiated, documented, and completed through the appropriate IT process.
 * Coordinate and track vendor audits, including required documentation, security requirements, identified risks, outstanding items, and completion status.
 * Serve as a primary point of contact for routine vendor communication, documentation requests, and follow-up.
 * Track applicable service-level agreements (SLAs) and key performance indicators (KPIs), identify potential concerns, and escalate issues when appropriate.
 * Proactively follow up with vendors and internal stakeholders on outstanding documentation, approvals, security reviews, renewals, and other open items.
 * Run and review Sage reports and company credit card activity to identify and track software-related spending.
 * Research unidentified, miscoded, or unexpected software expenditures and work with internal teams to resolve discrepancies.
 * Identify software purchases that may have occurred outside established IT processes and coordinate appropriate follow-up.
 * Maintain complete and organized vendor records and documentation in accordance with established processes.
 * Provide administrative tracking support for software deployment, single sign-on (SSO), and other IT-related initiatives as assigned.