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Agent guide: [/agents.md](https://www.wearedevelopers.com/agents.md). --- # Database and Communications Coordinator - **Company:** Diocese of Las Cruces - **Location:** Las Cruces, NM, United States - **Experience:** Experienced - **Salary:** $45,000.0 - $55,000.0 - **Contract:** Permanent contract - **Skills:** Microsoft Word, Microsoft Excel, Geographic Information Systems, Data Analysis, Software Applications, Microsoft Outlook, Spreadsheets, Information Systems, Databases, Data Transmissions, Data Deduplication, Data Integrity, Data Security, Database Queries, Mailing List, Office Suite, Power BI, Raiser's Edge, Data Processing, Information Technology - **Published:** October 23, 2026 - **Apply:** https://www.indeed.com/viewjob?jk=d88cb5d9c3ea1552 ## About the Role * Associate degree in business administration, information systems, communications, marketing, or a related field, or equivalent relevant experience. * Minimum of two years of experience working with databases, constituent records, CRM systems, or administrative information systems. * Demonstrated proficiency with Microsoft Excel, Word, Outlook, and related office applications. * Experience importing, exporting, cleaning, and analyzing data. * Experience preparing reports and managing detailed administrative processes. Knowledge, Skills, and Abilities * Strong analytical skills and exceptional attention to detail. * Ability to manage large volumes of information accurately and systematically. * Proficiency in spreadsheet functions, data manipulation, and database queries. * Strong organizational and time-management skills. * Ability to prioritize multiple assignments and meet deadlines. * Effective written and verbal communication skills. * Ability to work collaboratively with diocesan personnel, parish staff, vendors, and outside consultants. * Sound judgment in handling confidential donor and constituent information. * Ability to learn new software applications and troubleshoot routine technical problems. * Ability to work independently with limited supervision. Preferred Qualifications * Experience with Blackbaud Raiser's Edge or Raiser's Edge NXT. * Experience with ParishSOFT, PDS, or similar church management software. * Familiarity with nonprofit fundraising, donor management, and constituent relationship management. * Experience with email marketing systems, mailing-list management, or direct-mail campaigns. * Experience with data deduplication, address verification, and demographic segmentation. * Familiarity with Power BI or other data visualization and reporting tools. * Experience working in a Catholic diocese, parish, or other nonprofit organization. * Bilingual English/Spanish communication skills. ## Description The Database and Communications Coordinator is responsible for the administration, maintenance, accuracy, and effective utilization of the Diocese of Las Cruces constituent database maintained in Blackbaud Raiser's Edge. The position also provides administrative, technical, and operational support to the Director of Communications in implementing diocesan communications, marketing, outreach, and fundraising initiatives. A principal responsibility is to improve the quality and usefulness of the Diocese's constituent information by maintaining accurate records, integrating information from parish databases and other approved sources, identifying and resolving duplicate records, and developing targeted lists for diocesan communications and development activities. The position works closely with diocesan departments, parish personnel, and external service providers to ensure that constituent information supports effective communications, stronger relationships with parishioners, and the broader mission of the Catholic Church in southern New Mexico. Essential Duties and Responsibilities1. Database Administration and Management * Serve as the primary day-to-day administrator and user of the Diocese's Raiser's Edge constituent database. * Maintain accurate constituent records, including names, addresses, email addresses, telephone numbers, parish affiliations, household relationships, and relevant demographic information. * Establish and implement procedures for ongoing database maintenance, standardization, and quality control. * Identify, investigate, and resolve duplicate, incomplete, inconsistent, and outdated constituent records. * Perform periodic database audits and recommend improvements in data integrity. * Manage database imports, exports, queries, constituent coding, and reporting. * Develop and maintain documentation of database procedures and standards. * Coordinate with Blackbaud and outside technical consultants to resolve software problems and improve database functionality. * Maintain appropriate data security, confidentiality, access controls, and compliance with diocesan policies. 2. Database Expansion and Integration * Coordinate the collection and integration of constituent information from parish management systems, including ParishSOFT and PDS systems where applicable. * Work with parish personnel to establish consistent methods for exchanging and updating constituent information. * Evaluate imported records for duplicates, conflicting addresses, and incomplete information before incorporation into the diocesan database. * Assist with the acquisition, evaluation, and integration of approved external mailing and donor prospect lists. * Develop procedures to identify and maintain accurate parish affiliations and household relationships. * Support the continued expansion of the database to improve the Diocese's ability to communicate with parishioners, donors, and other audiences. * Ensure that all data acquisition, sharing, and use comply with applicable privacy requirements and diocesan policies. 3. Constituent Segmentation and Analysis * Develop constituent segments based on parish affiliation, geography, giving history, engagement, and other relevant criteria. * Use ZIP codes, geographic information, and approved demographic resources to support targeted communications and outreach. * Create mailing lists and email distribution lists for diocesan campaigns, announcements, events, and fundraising initiatives. * Analyze database information to identify opportunities to improve constituent engagement. * Prepare reports on database growth, record quality, constituent characteristics, and campaign results. * Assist in measuring response rates to email campaigns, direct mail, and other outreach efforts. * Provide the Director of Communications with data and analysis to support communications planning and decision-making. 4. Communications and Marketing Support * Assist the Director of Communications in implementing diocesan communications and marketing programs. * Prepare, organize, and maintain distribution lists for diocesan announcements, newsletters, appeals, and other communications. * Coordinate the production and distribution of email campaigns, direct-mail pieces, postcards, and other outreach materials. * Assist with the preparation, formatting, proofreading, and distribution of letters, newsletters, reports, and presentations. * Support the maintenance and updating of diocesan website content and other digital communications platforms, as assigned. * Assist in scheduling communications and maintaining campaign calendars. * Coordinate with printers, mailing services, graphic designers, and other vendors. * Help collect and organize communications materials from parishes and diocesan departments. * Maintain records of communications activities, distribution, and campaign performance. * Assist with special communications projects and diocesan events. 5. Development and Fundraising Support * Support diocesan fundraising and development initiatives, including the United in Ministry annual appeal and other approved campaigns. * Prepare constituent lists and reports for fundraising solicitations, stewardship communications, and donor engagement. * Assist with donor segmentation and identification of potential supporters. * Coordinate with development and finance personnel to ensure appropriate handling of constituent and giving information. * Support the preparation and distribution of donor acknowledgments, campaign updates, and stewardship materials. * Track campaign response and participation information and prepare reports for management. * Assist in evaluating the effectiveness of fundraising communications and outreach efforts. 6. Administrative and Departmental Support * Provide administrative support to the Director of Communications, including correspondence, scheduling, document preparation, and project coordination. * Maintain organized electronic files, project records, and departmental documentation. * Assist in tracking departmental projects, deadlines, vendor activities, and expenditures. * Coordinate requests for communications assistance from diocesan departments and parishes. * Perform other related duties as assigned., The employee must understand and respect the mission, teachings, and organizational structure of the Roman Catholic Church and demonstrate a commitment to supporting the pastoral and administrative mission of the Diocese of Las Cruces. The employee is expected to maintain high standards of professionalism, discretion, accuracy, accountability, and service in all interactions with diocesan personnel, parish staff, donors, and members of the public. Performance Expectations Successful performance will be evaluated in the following areas: * Database Accuracy: Measurable improvements in constituent record completeness, accuracy, and consistency. * Duplicate Reduction: Systematic identification and resolution of duplicate and conflicting records. * Database Growth: Successful integration of verified constituent records from parishes and other approved sources. * Communications Support: Timely and accurate preparation of mailing lists, reports, and communications materials. * Segmentation and Reporting: Development of useful constituent segments and actionable management reports. * Campaign Effectiveness: Accurate tracking and reporting of email, direct-mail, and fundraising campaign responses. * Operational Reliability: Consistent completion of assigned projects, effective coordination with parishes, and adherence to data-security procedures. Working Relationships The position reports directly to the Director of Communications and works collaboratively with the diocesan development, finance, administrative, and information technology functions, as well as parish personnel throughout the Diocese.