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# Sr IT Administrative Analyst

- **Company:** City of Philadelphia
- **Location:** Philadelphia, PA, United States
- **Experience:** Expert
- **Contract:** Permanent contract
- **Skills:** Microsoft Word, Microsoft Excel, Microsoft Outlook, Information Systems, Data Files, Data Security, Document Management Systems, Microsoft Office, Microsoft Visio, Microsoft PowerPoint, Microsoft SharePoint, Information Technology
- **Published:** November 6, 2026
- **Apply:** https://www.careerbuilder.com/job-details/sr-it-administrative-analyst-philadelphia-pa--2cef4e2f-c73b-43c5-8a81-517eefeac17c

## About the Role

Information Systems/Technology IS/IT Administration, Analysis Skills, Printers, Analysis Skills, Editing, Office Equipment, Data Sets, Logistics, Property Management, Conferences, contributing to a more efficient office environmentOffice managementCommunicate with staff regarding office needs and make recommendations for improvementsAssist with setting up and breakdown of office events and meetingsCoordinate with the office manager as it pertains to building management for any facility-related issuesQualificationsEducationHigh School Diploma and two years of recent post-high school education required. College degree a plus but not required.Experience3-7 years administrative.Advanced Microsoft Office Suite experience required.Attention to detail is critical to prepare and interpret a variety of procurement requests and invoice statements.Candidate must be able to handle multiple tasks on a routine basis both accurately and expeditiouslySolid analytical and problem-solving abilities.Must have strong, proven organizational skillsCandidate must be comfortable with basic Information Technology issues and be willing to learn about new technological
trendsAn equivalent combination of education and experience deemed acceptable by OIT's Human Resources, the CPMO and CEO, will also be consideredCompetencies, Knowledge, Skills and AbilitiesWork independently on difficult or complex administration and clerical tasksAccomplish work requirements in a timely mannerExercise good judgment, courtesy, and professionalism in receiving office callers and in making proper disposition of problemsEstablish and maintain effective working relationships with various internal and external clientsOperate standard office equipment, phone, personal computers, printers, and scannersMaintain confidential information and dataSet and maintain priorities with a large workloadFluency in Microsoft Office Suite (i.e. MS Word, Excel, PowerPoint, Outlook, SharePoint)Strong problem-solving skills - communicates in a clear and succinct manner and effectively evaluates information/data to recommend courses of action.Excellent communications skills:
able to communicate effectively with IT and functional managers at all levels; able to influence and engage across multiple teams; excellent verbal and written communication, cross-team training, and documentation skills.Ability to manage time effectively, set priorities appropriately, operate with minimal supervision, work and act independently/as part of a team and maintain professional demeanor under stressDemonstrated customer focus - evaluates decisions through the eyes of the customer; builds strong customer relationships; creates processes from customer viewpoint; partners with customers to help shape their futureWorking knowledge of Microsoft Visio is a plusWorking knowledge of Microsoft Outlook or other automated email/scheduling systemBasic office operationsAdditional InformationSalary: $55,000-$66,950Salary cannot exceed $66,950Important: To apply, candidates must provide a cover letter and a resume.Work Setting: in-person (onsite)Discover the Perks of

## Description

We care about your well being.The Office of Innovation & Technology (OIT) is the central IT agency for the City of Philadelphia headed by the Chief Information Officer (CIO). OIT oversees all major information and communications technology initiatives for the City of Philadelphia - increasing the effectiveness of the information technology infrastructure, where the services provided are advanced, optimized, and responsive to the needs of the City of Philadelphia's businesses, residents, and visitors. OIT responsibilities include: identifying the most effective approach for implementing new information technology directions throughout city government; improving the value of the city's technology assets and the return on the city's technology investments; ensuring data security continuity; planning for continuing operations in the event of disruption of information technology or communications services; and supporting accountable, efficient and effective government across every city
department, board, commission and agency.Job DescriptionThe Senior IT Administrative Analyst to the Chief Project Management Officer and Chief Enterprise Officer, is a highly responsible and dynamic role, supporting their strategic and operational needs within the City of Philadelphia. This position provides administrative and operational support to the CPMO and CEO, ensuring effective communication, project coordination, and seamless management of key city initiatives. The role demands a proactive, detail-oriented individual who can manage multiple priorities and interact with a broad range of internal and external stakeholders.Essential FunctionsCalendar and Schedule Management:Efficiently manage and prioritize the schedules of the CPMO and CEOSchedule meetings, appointments, and travel, ensuring proper time management and prioritizationResolve scheduling conflicts and proactively identify solutionsCommunication Management:Serve as the primary point of contact for internal and
external stakeholders, including City departments, government officials, and community organizationsScreen phone calls, emails, and correspondence for both executivesDraft, proofread, and edit documents, reports, and presentations for the CPMO and CEOFacilitate the flow of communication and follow up on key action itemsMeeting & Event Coordination:Organize and prepare materials for meetings, conferences, and public events involving the CPMO and CEOTake minutes at meetings, track action items, and ensure timely follow-upAssist in the planning, logistics, and execution of city-wide events, conferences, and stakeholder engagement activitiesProject Management Support:Assist the CPMO in tracking and supporting the execution of city projects and initiativesHelp prepare and maintain project reports, status updates, and documentationEnsure project timelines and milestones are tracked effectivelyAssist with project-related inquiriesAdministrative Support:Handle day-to-day administrative
tasks, such as filing, organizing digital and paper records, and maintaining office supplies.Coordinate travel arrangements, including flights, accommodations, and itineraries for the CPMO and CEO.Provide support with special projects assigned by the CPMO and CEO.Record and distribute meeting notesAnswer telephone and personal inquiriesCreate and maintain documentsOther duties as assignedData & Document Management:Organize, maintain, and update confidential files and databasesAssist in preparing reports and presentations for senior leadership and the publicEnsure the accuracy and integrity of all project-related documentationConfidentiality & Professionalism:Maintain strict confidentiality regarding sensitive issues and discussionsExhibit professionalism in all interactions, both within the City organization and with external partiesProblem Solving & Initiative:Anticipate needs and proactively address administrative challengesOffer recommendations for process improvements