> Markdown version of [/jobs/ext/4704844-it-special-projects-manager](https://www.wearedevelopers.com/jobs/ext/4704844-it-special-projects-manager). Every page supports `.md` or `Accept: text/markdown`. Links point to the HTML versions so they work for humans too. Agent guide: [/agents.md](https://www.wearedevelopers.com/agents.md).

---

# IT Special Projects Manager

- **Company:** Insight Global
- **Location:** Los Angeles, CA, United States
- **Experience:** Expert
- **Contract:** Permanent contract
- **Skills:** Information Systems, Microsoft Office, Student Information Systems, Smartsheet
- **Published:** November 13, 2026
- **Apply:** https://www.beyondlosangeles.com/job.asp?id=3517399916&tx=JT989TYI&pt=1&aff=0B19D771-A501-4A5E-8338-2A822B784D54&utm_source=Job%20Feed&utm_medium=textkernel&utm_campaign=DE&utm_term=0B19D771-A501-4A5E-8338-2A822B784D54

## About the Role

* Bachelor's degree in Business Administration, Communications, Information Systems, Higher Education Administration, Public Administration, or a related field, or equivalent professional experience.
 * 5+ years of progressively responsible experience supporting executive-level initiatives, managing strategic projects, or coordinating complex cross-functional work.
 * Proven self-starter who can independently identify what needs to happen and move work forward with minimal direction.
 * Demonstrated ability to translate executive-level vision into actionable plans and manage initiatives through completion.
 * Strong executive presence with the ability to work confidently and credibly with CIO-, VP-, Director-, and other senior-level stakeholders.
 * Highly proactive with the ability to anticipate needs, identify gaps, and address potential issues before they become roadblocks.
 * Strong relationship-building and collaboration skills with the ability to bring together stakeholders across different teams and priorities.
 * Persuasive communicator capable of building alignment, influencing stakeholders, and gaining support without necessarily having direct authority.
 * Exceptional written, verbal, presentation, and executive communication skills.
 * Strong organizational, analytical, facilitation, and problem-solving abilities.
 * Ability to quickly learn new concepts, environments, organizational structures, and technology-related priorities.
 * Ability to synthesize complex information into concise, polished, executive-ready materials.
 * Ability to manage multiple priorities independently in a fast-paced and evolving environment.
 * Excellent judgment, professionalism, and discretion when handling sensitive or confidential information.
 * Proficiency with Microsoft Office Suite and collaboration/project management tools such as Smartsheet, Microsoft Teams, or similar platforms.
 * Experience directly supporting a CIO, VP, dean, or other senior executive.
 * Experience working in higher education, particularly within higher education IT or administrative operations.
 * Experience coordinating strategic initiatives spanning multiple departments, business units, or organizational functions.
 * Experience preparing executive briefings, leadership presentations, board/cabinet materials, or strategic summaries.
 * Familiarity with project and portfolio management concepts, although this is not a traditional PMO/project delivery role.
 * Experience developing dashboards, governance documentation, reporting processes, operational workflows, or policies.
 * Understanding of enterprise IT environments, technology organizations, and governance structures.
 * Exposure to ERP and/or Student Information System (SIS) planning initiatives.

## Description

Responsibilities * Partner directly with the CIO to coordinate and advance high-priority strategic and operational initiatives across ITS. * Translate the CIO's vision and executive priorities into structured plans, clear next steps, owners, timelines, and deliverables. * Coordinate cross-functional initiatives involving ITS Directors, managers, and campus stakeholders, ensuring alignment and continued progress. * Support strategic planning and special initiatives, including departmental planning, governance, continuity of operations, organizational climate, and culture. * Develop executive-ready presentations, briefings, talking points, status updates, decision materials, and strategic summaries. * Track project milestones, actions, decisions, risks, dependencies, and follow-up commitments to ensure initiatives stay on track. * Anticipate potential gaps, roadblocks, or stakeholder concerns and proactively work to resolve them. * Bring structure and momentum to new or evolving
priorities that may not yet have clearly defined ownership, scope, or governance. * Develop and improve dashboards, trackers, templates, workflows, and other tools that increase visibility and execution across special projects. * Conduct research and synthesize complex information to support CIO decision-making and strategic initiatives. * Manage sensitive executive communications, planning materials, and confidential information with discretion and sound judgment.

Day-to-Day * Work directly with the CIO to understand strategic priorities and determine how to move them from vision into execution. * Meet regularly with ITS Directors and other stakeholders to coordinate initiatives, establish ownership, and keep projects moving forward. * Take loosely defined or ambiguous projects and create structure around the scope, tasks, stakeholders, timelines, and next steps. * Proactively follow up with stakeholders rather than waiting for direction, ensuring commitments and deliverables stay on track. * Maintain project trackers, dashboards, status reports, action-item lists, risk logs, and decision documentation. * Prepare polished presentations, executive summaries, briefing materials, and talking points for leadership. * Identify risks, dependencies, gaps, or stalled work and determine the appropriate path forward or escalation. * Research new initiatives or organizational priorities and quickly get up to speed on unfamiliar subject matter. * Build
relationships across ITS and the broader university to gain stakeholder buy-in and facilitate collaboration. * Operate as a flexible right hand to the CIO on special projects, stepping into whatever high-priority initiatives require additional organization, coordination, or momentum.