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# Docketing Specialist

- **Company:** Birch, Stewart, Kolasch & Birch, L.L.P.
- **Location:** Vienna, VA, United States
- **Experience:** Expert
- **Salary:** $50,000 - $60,000
- **Contract:** Permanent contract
- **Skills:** Microsoft Access, Microsoft Word, Microsoft Excel, Microsoft Outlook, Document Management Systems, Office Suite, Data Management
- **Published:** November 14, 2026
- **Apply:** https://www.indeed.com/viewjob?jk=688688911f98009f

## About the Role

Work Experience

 * Minimum of six (6) months experience in an Intellectual Property environment.

Knowledge and Expertise

 * Required:
 + Minimum high school diploma.
 + Knowledge of and experience with general office software such as Microsoft Word, Excel, Access, Outlook, etc.

 * Strongly preferred:
 + Knowledge of and experience with mainstream IP Portfolio Management software such as CPI, Inprotech, Foundation IP, Master Data, PATTSY, Patricia, etc.
 + Great attention to detail, including neatness, accuracy, and ability to review and perform data entry of PTO and client correspondence.

Other Requirements

 * Service-oriented individual with enthusiasm for the challenges of providing complex services in a law firm setting.
 * Detailed-oriented individual possessing organizational skills.

 * Well-rounded, approachable individual able to effectively communicate with others in a professional setting.

 * Facility for creative problem solving.

 * Excellent oral and written communication skills.

 * Ability to forge relationships with management, colleagues and a diverse clientele.

 * Ability to multi-task and work in a fast-paced environment.

 * Ability to fully adhere to firm confidentiality standards.

## Description

* Fully adhere to firm confidentiality standards to include, but not limited to: attorney - client correspondence and communications.

 * Review all incoming correspondence received from, but not limited to, PTO, Clients, Foreign Associates, Assignees and Contacts.

 * Docket due dates in firm IP portfolio management system; docketable dates to include, but not limited to, PTO due dates.

 * Forward reviewed correspondence with non-docketable dates to appropriate department(s) and/or individual(s).

 * Create new records in firm IP portfolio management system upon Docketing Manager request.

 * Electronically store all incoming PTO, client and Foreign Associate correspondence in firm IP portfolio management system.

 * Adhere to internal timetable for handling and clearing the department docket.

 * Copy, scan and save all communications in the appropriate document management system.

Customer Service and Communications

 * Adheres to department policies and procedures regarding routing of non-docketable communications.

Orientation, Training and Documentation

 * Cross-trained by the Docketing Group Leader and Team Leaders and the Docketing Manager in all areas of docketing responsibility pertaining, but not limited to: US Patents, International Patents, US Trademarks and International Trademarks.

 * Utilize and provide feedback for documented guidelines, processes and procedures.

The good faith base salary range for this position is $50,000 to $60,000 per year. The actual salary rate offered to candidates within that range will depend on a variety of factors, including without limitation, years of relevant experience, education, and the candidate's overall qualifications for the position as assessed by the Firm.