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# Membership and Database Administrator

- **Company:** Mechanics' Institute
- **Location:** San Francisco, CA, United States
- **Experience:** Starter
- **Salary:** $52,000.0 - $58,240.0
- **Contract:** Permanent contract
- **Skills:** Microsoft Access, Databases, Data Infrastructure, Data Integrity, Microsoft Office, Raw Data, Raiser's Edge, Data Management, Gsuite
- **Published:** June 7, 2026
- **Apply:** https://www.indeed.com/viewjob?jk=718b8c24050830e4

## About the Role

Do you have experience in Relationship management?, · Are you meticulous about data management and database integrity?

· Are you enthusiastic about helping non-profits use information to achieve their goals?

· Do you love solving data mysteries and finding efficient solutions to complex problems?, Mechanics' Institute is seeking a detail-oriented Membership and Database Administrator to join our Advancement team. This role oversees the data infrastructure that supports our membership and fundraising operations from database administration and gift processing to reporting and donor stewardship. They will also play a key role in our upcoming transition to a new Constituent Relationship Management (CRM) platform., * At least one year of experience with CRM platforms and database management (2-3 years preferred). Experience with Bloomerang preferred; eTapestry, Raiser's Edge, or other Blackbaud products a plus

 * Solid grasp of fund development data practices and basic financial accounting
 * Ability to translate data into clear, practical reports for non-technical audiences
 * Excellent written and verbal communication; comfortable interacting with members, donors, staff, and trustees
 * High attention to detail, strong organizational skills, and ability to manage competing priorities
 * Proficiency with Microsoft Office and Google Workspace
 * Experience training database users a plus
 * A "can-do" mindset and genuine interest in libraries and cultural institutions, * Requires the ability to walk, stand, carry materials, stoop, kneel, bend at the waist, reach overhead, and climb stairs.
 * May require sitting and/or standing for long periods of time.
 * May be required to lift up to 25 pounds on a regular basis.

## Description

* Administer our eTapestry database: manage user access, data integrity, imports/exports, and reporting; support transition to a new CRM
 * Serve as the primary contact for members and donors; provide outstanding customer service across all touchpoints, including events
 * Process all gifts and memberships (checks, credit cards, online); generate acknowledgment letters, receipts, and renewal notices
 * Reconcile revenue with the Finance Director; produce weekly, monthly, and quarterly gift and pledge reports
 * Own the reporting function: translate raw data into actionable insights that inform campaign strategy, revenue forecasting, and donor stewardship across the Advancement team
 * Collaborate with the Advancement team to leverage data in service of organizational goals


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