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# Administrative Support Coordinator II, College of Engineering Technology

- **Company:** Rochester Institute of Technology
- **Location:** Rochester, NY, United States
- **Experience:** Experienced
- **Salary:** $37,440.0 - $47,840.0
- **Contract:** Permanent contract
- **Skills:** Data Analysis, Databases, File Systems, Inventory Management Software
- **Published:** June 14, 2026
- **Apply:** https://www.indeed.com/viewjob?jk=2f1a6534b5ed4d4d

## About the Role

Do you have experience in Customer communication?, Do you have a Associate's degree?, * Knowledge of administrative processes, including supply ordering, inventory tracking, and facilities management

 * Knowledge of human resources practices, including onboarding, payroll processing, and employee records management
 * Skill in scheduling, organizing, and coordinating meetings, appointments, and events for multiple stakeholders
 * Skill in handling and processing invoices, purchase orders, and expense reports with attention to detail and accuracy
 * Ability to communicate clearly and professionally with internal and external stakeholders, addressing inquiries and providing assistance
 * Ability to handle confidential information with discretion, ensuring compliance with organizational and legal privacy standards

Minimum Education & Experience

 * Associate's degree in related field
 * 3 years of relevant experience
 * Equivalent combination of experience and education may be considered

## Description

* Ensures the smooth operation of day-to-day office tasks by coordinating with other departments and assisting with various administrative functions as needed
 * Handles front desk activities by greeting visitors, answering phones, and providing customer support. Serves as the 1st point of contact for assigned area
 * Coordinates and manages calendars, scheduling appointments, interviews, travel, and events. Assisting with or coordinating the preparation/ turnover of meeting space or work/ desk space
 * Prepares and distributes communications, including emails, memos, and reports, to various internal and external stakeholders
 * Handles documents, files, and records, ensuring proper filing systems. Secures sensitive and confidential records. Collects data, maintains database records, and assists with data analysis as needed
 * Manages office supplies, track inventory, and coordinate purchasing to maintain adequate resources for office operations
 * Assists with HR-related functions, including employee hiring, onboarding, and payroll processing, ensuring adherence to institutional policies
 * Processes expense reports, recording and receipting payments, creating invoices, and monitoring budgets. Provides purchasing support and p-card processes. Supports budget tracking, assisting with financial record-keeping and ensuring compliance with departmental budget guidelines
 * Coordinates and assist with event planning and logistical support for meetings, conferences, and other departmental activities
 * Assists in the preparation and organization of documents, presentations, and reports, ensuring they are accurate and timely
 * Other duties as assigned, Operations, Administrative, Service, or Technical Support Level 2 - An intermediate level role with working foundational knowledge and skills to perform routine and occasionally non-routine tasks. Tasks may require interpretation or deviation from standard procedures. May provide assistance to entry level staff.

 * Provides comprehensive administrative and operational support to the Department of Civil Engineering Technology, Environmental Management and Safety (CETEMS ) in the College of Engineering Technology (CET) by managing front desk services, student and faculty support, and departmental logistics to ensure efficient daily office operations.


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